ADMINISTRATION, CIVIL CONSTRUCTION, PLAN COORDINATION AND BUDGET [Administration, Review under FCS, Recruitment, IFS Cadre Management, Vigilance, Environment and Parliament IWSU,General Administration Protocol, Public Grievance Cell, NGO Cell, Recreation Club, Use of Hindi, Civil Construction Controllor and Audit General Report, Plan and Coordination]
The Ministry is presently having a total strength of 939 personnel in various groups including those in National Afforestation and Eco-Development Board (NAEB) and the National River Conservation Directorate (NRCD). A statement showing the strength of various groups as well as the reservation of posts for SC/ST/OBC/Physically handicapped is given in Table-22.
Reservation of Posts for SCs, STs, OBC and PHs in the Ministry
Name of Name of No. in No. of % of total No. of % of total No. of % of total No. of % of total
the post post position SC no. of ST no. of OBC no. of PH no. of
sanctioned employees employees employees employees employees employees employees employees in position in position in position in position
Group ‘A’ 197 183 15 8.3 8 4.4 2 1.1 Nil --
Group ‘B’ 295 240 30 12.5 10 4.2 4 1,7 Nil --
Group ‘C’ 360 286 57 19.9 18 6.3 18 6.3 6 2.1
Group ‘D’ 218 208 68 32.7 13 6.3 17 8.2 -- --
Group ‘D’ 27 22 22 100% -- -- -- -- -- --
Total 1097 939 192 -- 49 -- 41 -- 6 --
Review under FCS
Under the midified flexible complementing scheme (FCS), involving a two tier system of evaluation for review/assessment of scientists for their promotion, a total of 51 scientists of the Ministry including its subordinate offices were screened till 31.3.2004 and 20 of them have been finally found fit for promotion after interview.
Two posts of scientist in the grade of Scientists ‘E’ and one post of Scientist ‘C’ have been filled on deputation basis in the National River Conservation Directorate (NRCD). A fresh advertisement has been released for filling up of 2 posts of Scientist in the NRCD on deputation basis, one each in the grade of Scientist ‘F’ & ‘C’.
Indian Forest Service (IFS) Cadre Management
Ministry is the “Cadre Controlling Authority” for the Indian Forest Service (IFS), an all India Service. This Service consists of 24 State Cadres including three Joint Cadres namely the Assam-Meghalaya, Manipur-Tripura and Arunachal Pradesh-Goa-Mizoram, Union Territories (AGMUT). Present authorized strength of the Service is 2756.
The following broad items of work relating to the Indian Forest Service are handled in this division
– Direct recruitment to the Indian Forest Service;
– Induction of the State Forest Service officer through promotion to the Indian Forest Service;
– Cadre Reviews for revising the composition and strength of IFS of various Cadres;
– Determination of year of allotment of Direct Recruit and Promotee Officers and their inter-se-seniority;
– Selection/appointment of I.F.S personnel against Central Deputation Reserve forestry posts, Central Deputation Secretariat positions under Central Bodies including Indian council of Forestry Research and Education, Dehradun. Indian Institute of forest Management (IIFM), Bhopal, Wildlife Institute of India, Dehradun;
– Finalization of service matters like post-retirement benefits;
– Inter-cadre transfers and deputations; and
– Management of AGMUT Cadre including promotions / transfers and postings and the related service matters.
As an e-Governance initiative, a separate web site for IFS has been launched (http:/ifs.nic.in) where CIVIL LIST of IFS officers is available. Apart from that vacancy circulars, training programme circulars, rules and regulations concerning IFS are also hosted on this site for the benefit of the members of the Service.
There is a provision for quinquennial cadre review in respect of every cadre of the Indian Forest Service under the IFS (Cadre) Rules. In the year 2003-2004, meetings of the Cadre Review Committee were held to review the strength and compostion of the following cadres :
The cadre review proposals in respect of Jharkhand and Andhra Pradesh are under examination in the Ministry.
Thirty-two direct recruit officers on the basis of IFS Examination, 2002 were inducted into the Service and 25 of them have joined their probationary training at the Indira Gandhi National Forest Academy (IGNFA), Dehradun.
Fifty One State Forest Service officers under IFS (Appointment by Promotion) regulations were inducted into the Service during the year. The selection committee meetings were held during 2003 in respect of AGMUT (for Goa and Arunachal Pradesh segments), Chattisgarh, Gujarat, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Nagaland, Orissa, Punjab, Rajasthan, Tamil Nadu & West Bengal to consider appointment of State Forest Service Officers to the Indian Forest Service.
The Vigilance Unit of the Ministry functions under direct supervision of Deputy Secretary (Vigilance), and overall control of Joint Secretary (Conservation ) who is also part time Chief vigilance Officer of the Ministry as a whole. The overall control and supervision in respect of Vigilance / disciplinary matters of Ministry including all its attached and subordinate offices, autonomous bodies / PSUs are exercised by the Ministry. The Vigilance Unit also deals with complaints of corruption, information about permission for transaction of movable and immovable properties, and annual property returns of all officers and staff of the Ministry. The Vigilance Unit also handles examination and processing of vigilance – centred disciplinary cases of Indian Forest Service Officers, Appeals, Reviews, and Memorials of all States /Union Territories cases filed in Central Administrative Tribunals and various courts in India in connection with various disciplinary matters / appeals are also handled. The prosecution cases are also launched against officers in various states/union territories and other staff of the Ministry.
The division requires frequent consultation with the Central Bureau of Investigations, the Central Vigilance Commission, Union Public Service Commission (UPSC), & Department of Personnel and Training (DOPT) as per rules and procedures laid down on the matter.
The Ministry has taken a number of initiatives as part of preventive measures in Vigilance Administration to improve the delivery of services and to minimise areas of malpractice / maladministration in the meeting held on 10th December, 2003 with heads of Branch and Part Time Heads of Attached / Subordinate Offices, autonomous bodies, PSUs. Thie following steps have been initiated / reinforced :
- Rotation of officer posted in sensitive areas by transferring them to non-sensitive posts as per the directions of the Central Vigilance Commission.
– Increase in transparency by greater use of computer in the delivery of services and cutting down delays and improving the image of the Government in the eyes of public.
– Associating the beneficiaries and stake holders in the decision making process by associating them on core or apex bodies including the greater use of NGOs.
– Fixing time limit for completion of various tasks and monitoring the same.
– Monitoring of disciplinary / vigilance cases in regular review meetings by the divisional heads and heads of offices.
– The review of the maintenance service contracts both from technical and financial considerations from time to time.
Further, senior level officers meeting was held under the chairmanship of the Secretary (E&F) on 7th January, 2004 to strengthen the preventive aspects of vigilance through systemic improvements at various levels to mitigate corruption :
– Recasting of sanction letter giving measurable output / outcomes & placing it on website.
– Clear and well-defined eligibility criteria of NGOs.
– Audit of NGOs accounts by a chartered accountant on the approved panel of CAG.
– Rigorous monitoring of NGOs given assistance for Projects, including research projects.
– Representation of Internal Finance in apex bodies in subordinate / Autonomous Institutions.
– Revival of posts of Finance Officers /Accounts Officers / Administrative Officers in all Subordinate, field & autonomous offices / institutions.
– Preparation of bill in electronic format.
– Utililzation certificate to be invariably accompanied by the physical progress report and also signed by the HOD / Senior – most Project Officer and Finance Accounts Officer.
– Updating compendium of all internal delegation instructions.
– Greater transparency in procurement of purchases – putting tenders on website; & doing away with suppliers from NCCF registered. Sources which have no endorsement of Ministry of Finance.
– Concurrent & Terminal evaluation of projects.
– Formulation of Transfer Policy for the Ministry’s Regional Offices, Subordinate Offices / Autonomous Organizations including rotational transfer from sensitive posts.
– Annual stock verification on regular basis.
Following up meetings were held with officers of Ministry and field Offices on 14th Jan, 2004 and 12th Jan, 2004 by CVO and Action Points communicated for implementation in a time-bound manner.
Environment and Parliament
During the year, a total of 582 Parliament questions pertaining to various aspects were dealt with by the Ministry ( 339 Lok Sabha and 243 Rajya Sabha). The questions covered a wide range of issues with which the Ministry is concerned, prominent amongst them being Conservation of Wild Life, Pollution related issues, Preservation and extension of forest and tree cover, Environmental Clearance of Development and Industrial Projects, Bio-diversity, Genetically Modified crops, Animal welfare etc.
During the year, four meeting of the Consultative Committee of Members of Parliament attached to the Ministry were held. A variety of subjects which fall under the purview of this Ministry were discussed. Further three visits of the Parliamentary Standing Committee on Science & Technology, environment and Forest to various parts of India were also arranged.
Internal Work Study Unit (Including O&M)
The Internal Work Study Unit (IWSU) of the Ministry continued its normal activities aimed at ensuring timely action by various sections on proper record management and strict compliance of various other provisions of the manual of office procedure.
Record Management Activities
– O&M Inspection of various Sections / Offices of the Ministry.
O&M Inspection Programmes for the Ministry as well as its attached / subordinate and autonomous organizations was drawn up and follow up action for rectifying the defects pointed out in the inspection reports was taken.
– Launching of special drives on record management.
With a view to having proper environment in the workplace, and ensuring efficient space utilization which is critical to a healthy work culture in any organization, a special drive on record management was launched for a month in Sept., 2003 during which 1265 files were recorded, 3429 files were reviewed, out which 1166 files were retained in the sections and 1693 files were weeded out by various sections / divisions of the Ministry. The next special drive for the year 2004 is schedule for February, 2004.
– Review of ‘A’ Category Files kept in the Departmental Record Room (DRR)
105 files of ‘A’ category kept in the in the Departmental Record Room of this Ministry were got appraised by the representatives of National Archives of India (NAI) and 71 files recommended for permanent retention were transferred to NAI.
– Computerization of the records / files kept in the Departmental Record Room (DRR)
In order to have a quick retrieval system and an accurate and permanent data base, the computerization of all the files (about 15000) of the DRR has been undertaken. A software for the purpose has been developed and data entry of files is in progress. This would be very helpful in monitoring the record management in the Ministry.
– Review of the brochure / compendium prescribed under Manual of Office Procedure (MOP).
– Brochure on Allocation of work among various sections/divisions
The brochure on distribution of work amongst various sections / divisions of the Ministry which was last brought out in the year 1999, was reviewed and revised in order to incorporate the changes which have taken place in work allocation within the Ministry. The revised ‘Brochure’ was issued in June, 2003.
– Review of the Compendium on Channel of submission and final level of disposal of cases
In pursuance of the instructions issued by Dept, of Administrative Reforms & Public Grievances and provisions contained in the Manual of Office Procedure, a review of existing instructions contained in the compendium issued in 1996 was undertaken. After a detailed review of the existing channel of submission with the Divisions concerned, the revised Compendium was prepared. This is being further revised in light of re-structuring of the Environment side of the Ministry.
The General Administration provides and maintains infrastructure facilities and logistics required for effective and efficient working of the entire ministry. However, the National River Conservation Directorate and National Afforestation and Ecodevelopment Board have their separate administrations and budget allocations.
During the year, an action plan for solving the chronic water problem in the building was conceptualized, carried out and completed. An appropriate mechanism was also put in place for timely attending of users’ requirements and needs. Renovation works under progress were monitored to ensure accelerated completion of works. To get maximum value for public money expended, a policy of outsourcing services wherever appropriate was developed and operationalised. For better maintenance of civil and electrical amenities and facilities in the premises occupied by the Ministry, a meaningful and effective liaison with the relevant agencies was maintained throughout the year.
During the year, the work done by Protocol Divison are as 850 Domestic Tickets, 55 Intercuation Tickets funded by Govt. of India Visas-241, official/ Diplomatic passports-150, R/Day & Independence day -200 each/ seeing off/ Receiving of Rs-100, Deptt. -50 Airticket billing-1005.
Public Grievance Cell
The Ministry has set up a grievance cell to attend to the complaints of public regarding various environment related problems as also of the serving / retired staff of the Ministry relating to their service / pensionary matters. Joint Secretary (General Administration) has also been nominated as Public Grievance Officer of the Ministry. The particulars of the Public Grievance Officer of the Ministry are as follows :
(General Administratin & Public Grievance Officer)
Room No. 414 (4th Floor)
CGO Complex, Lodi Road,
New Delhi – 110003
Tel No. 24363956
e-mail : firstname.lastname@example.org
The general public as also the staff / pensioners can meet the Public Grievance Officer on every Wednesday from 10.00AM to 01.00 P.M. Apart from this, all the officers of the level of Deputy Secretary and above have also been advised to observe every Wednesday as ‘Meetingless Day’ and meet the general public / staff / pensioners from 10.00 A.M. to 01.00 P.M. on this day.
The main function of the Cell is to ensure timely redressal of public / staff grievances, which is being done by taking up the matter with the divisions concerned / authorities such as District Magistrates, Municipal Corporations, Pollution Control Boards and State Governments. Most of the complaints relate to :-
– Unauthorized industries located in residential areas discharging harmful gases and hazardous effluents in the immediate neighbourhood;
– Environmental degradation due to mismanagement of civic amenities like location of waste dump, water logging etc.;
– Poor maintenance of open areas and parks ;
– Commercial establishments operating illegally in the residential buildings causing nuisance to people living in the immediate vicinity.
– Service / pensionary grievances of the serving / retired personnel of the Ministry.
During the year, 75 grievances were received from the general public / personnel of the Ministry, majority of which related to various problems of pollution, conservation etc. or service / pensionary matters of retired personnel.
The Ministry with a view to handle various matters relating to Non-Governmental Organisations (NGOs) working in various fields of environment has established an NGO Cell.
– Reply to queries of NGOs and to send booklet entitled, “Funding Schemes of the Ministry of Environment and Forests”, to those seeking financial assistance from the Ministry.
– Collection and dissemination of information on NGOs working in the field of environment.
– Co-ordinating with the Planning Commission relating to the creation of database on NGOs, these received grants from the Ministry.
The functioning of the recreation club of the Ministry is monitored by a Management Committee to be elected by the member of the club for a period of 2 years. The main objective of the club is sto encourage social functions, sports, dramatic, literary and such other activities. During this year, the Cricket team of this Ministry took part in the Nayudamma Tournament held in Hyderabad from 12th to 14th December,2003. The team won the trophy in the tournament 5th time in succession. The following as team this Ministry have also participated in the inter ministry tournaments organized by the Central Civil Services Cultural & sports Board:
In athletics the following officials of this Ministry have also participated & were winners of:
1. Shri Hari Ram, SCD 1st prize in 400 meter men vet & above walk
2nd prize Event 1500 Meter VET
3rd prize 100 (M) Vet & above
3rd Place in 5 Km Walk
in the 25th National Masters attletics
Championship held at by on from 4 March 2004
2. Shri Shamsher Singh,Asstt.2nd prize Event 100 Meter VET & above
In addition Welfare Unit has also organised a medical check up camp which was held for all the officers and staff of this Ministry. A majority of them availed this facility and obtained health cards.
Use of Hindi
In order to improve the progressive use of hindi in the official work in the Ministry, necessary directions were issued to officers by conducting inspections of sections in the Ministry, its subordinate offices and through meetings of Official Language Implementation Committee. The percentage of work done in Hindi during the period in the Ministry remained 61% in Region. ‘A’, 47% in Region ‘B’, 21% in Region ‘C’.
The meetings of the Official Language Implementation Committee of the Ministry were held regularly during the year and important directions were given to the officers regarding improvement in use of Hindi in official work. Actions have also been taken to implement the decisions taken in the meetings.
The meetings of Hindi Advisory Committee of the Ministry were also held under the chairmanship of Hon’ble Minister and necessary follow-up actions have also being completed.
“Hindi Fortnight” was held in the Ministry between 12th September to 26thSeptember, 2003 with the issuance of an appeal from the Secretary regarding use of Hindi in the official work. The following competitions were also held.
– Essay Competition
– Noting/Drafting Competition
– Quiz Competition.
– Hindi Standard Spelling Competition.
– Hindi Typing Competition
In all these competitions, an amount of Rs, 49,000/- were given as awards to the 50 officers/employees. These awards were distributed by Secretary in a special ceremony held for this purpose, with a view to encourage more and more officers/employees to participate in such competitions.
During this period, the 3rd Sub-Committee of Parliament on Official Language inspected the Andaman & Nicobar Island Forest and Plantation Development Corporation Ltd Portblair and National Zoological Park New Delhi. As regards to the assurances given to the Committee during the inspection, necessary action is being taken to fulfil the same.
Medini Puruskar Yojana
In order to encourage the authors who write books originally in Hindi on subjects relating to environment, pollution, wildlife, cleaning of national rivers and water quality etc. the Ministry has been administering Medini Puruskar Yojana. Fifteen books were received under this Scheme during the year and the books selected by the Evaluation Committee of this Ministry for awarding the prizes are as follows:
Name of Book Author’s Name Amount of the Prize
Madhya Bharat ke Sh. Suresh Poranik Rs.25,000/-
Parmukh Jeev (First Prize)
Paryavaran Vishwa Dr. Shyam Manohar Rs. 20,000/-
Kosh Vayas (Second Prize)
Bharat Ke Rashtriya Sh. Rajendra Singh Rs. 15,000/-
Udyan Bisht (Third Prize)
Bin Pani Sub Soon Sh Shiv Anurag Rs. 10,000/-
Note: In pursuance of the recommendations of the Hindi Advisory Committee the amount of prize has been raised to Rs. 31,000/-(First Prize), Rs. 25,000/- (Second Prize) Rs. 20,000/- (Third Prize) and Rs, 15,000/- (Consolation Prize) as compared to previous amount of Rs. 25,000/- Rs. 20,000/- Rs. 15,000/- and Rs.10,000/- respectively.
Award Scheme of Noting/Drafting in Hindi
The Noting and Drafting incentive scheme of the Government of India is also being implemented in this Ministry. To evaluate the claims received from the various officers and staff of this Ministry, NAEB and NRCD constituted evaluation committees and as per the recommendations of the committee, the prizes were given.
Organising Hindi Workshop for Officers/Employees
Special Hindi workshops were conducted in the Ministry during the period for its officers/employees so that the improvement in the use of Hindi in official work may be ensured.
“Paryavaran Magazine”, in Hindi is brought out regularly. This Magazine carries scientific and technical articles sent by specialists, besides other material given by officers/employees of the Ministry. Compliance of the instruction issued by the Department of Official Language, Ministry of Home Affairs, were carried out fully in respect of the publication of this Magazine. This is a special achievement of the Ministry as it has gained adequate popularity on the basis of the articles published in it.
Civil Construction Unit
It was decided to have a separate construction unit within the Ministry, being a scientific ministry, for better coordination of execution of works. The Civil Construction Unit (CCU) was created during 1987. This unit is catering to construction work for all the main and attached offices under the Ministry such as Botanical Survey of India, Zoological Survey of India, Forest Survey of India, National Museum of Natural History, Indira Gandhi National Forest Academy, Animal Welfare Division and Autonomous bodies funded by the Ministry like, Indian Council of Forestry Research and Education, G.B. Pant Institute of Himalayan Environment and Development, Indian Institute of Forest Management, Indian Plywood Research and Training Institute, Central Pollution Control Board and Central Zoo Authority. A number of office buildings, laboratories, museums and residential quarters have been completed at Almora, Dehradun, Jodhpur, Jabalpur, Bhopal, Delhi, Mysore, Bangalore, Coimbatore, Yercaud, Hyderabad, Shimla & Chhindwara.
There are three divisions looking after construction activities. Two division are located at Delhi for works in Northern Region and one is located at Bangalore for works under Southern Region. The works under Western Region and Eastern Region are executed through CPWD and monitoring is done by this unit. To have effective control on construction activities, the sub-divisions are located at Delhi, Shimla, Dehradun, Jabalpur, Bhopal, Allahabad, Bangalore, Hyderabad, Calicut and Coimbatore.
The use of timber has been stopped in Civil Construction Unit and its substitutes are being used in all construction works in order to have better environment. Also to have better conservation of electric power, low powered CFL fittings are being used in all common places and solar water heating system is used in hostels and office buildings at high altitudes.
Major works (above Rs. 25 lakhs) completed upto 31st March 2004 during the year and those under progress and planning are given in Table-23.
Details of work undertaken by Civil Construction Unit
I. Works Completed
S. Name of Work Date of Date of Cost
No Start Completion (Rs. in lakhs)
1. C/o Herbarium cum office building and residential
quarters for BSI at Allahabad. 21.4.2001 2.5.2003 134.00
a) Residential quarters
2. C/o Conference Working group rooms, community
center, Extension of Guest House, 6 Nos. Type I 6.1.2002 15.5.2003 75.00
Quarters & installation of 125 KVA DG set at
3. Providing fencing with M.S. Grill at the river front of
IBG, Horwah (Front Banyan tree to College gate 21.2.2000 May, 2003 051.69
4. Providing Central air-conditioning to RMNH
at Bhopal 9.1.2002 15.2.03 101.67
5. C/o 30 Nos. staff quarters for Southern Regional
Office of MoEF at Bangalore 9.12.2000 June, 03 285.00
6. C/o Moat & Enclosure of White Tiger at NZP
at New Delhi 13.12.2002 June, 03 27.10
7. C/o Faculty cum library and information center,
Executive Hostel and 2 nos. 30.3.0202 January, 03 39.07
Residential Quarters & development work for RFRI at Jorhat. 783.40
7. C/o Office Building (Ph-I), Guest House,
Director’s Residence, 4 Nos. Type I
Quarters & development work for
IFP, Ranchi 347.80
Controller & Audit General Report
Avoidable payment of interest and non-receipt of refund of Income Tax
Indian Council of Forestry Research and Education (ICFRE) made payment of Rs. 408 lakh to a US based consultant. However, the Drawing and Disbursing Officer failed to discharge the income tax liability fully on time. Subsequently, on demands raised by the Income Tax authorities for payment of tax at the rate of 30 per cent, ICFRE deposited Rs. 147.56 lakh by February 1999 along with interest on account of delayed payment. After the issue was pursued by ICFRE, the Income Tax authorities agreed to revise the rate of tax from 30 per cent in February 2001 resulting in a claim for refund of Rs. 69.45 lakh including interest element already paid. In order to obtain the refund, ICFRE was to present the original tax deduction at source certificate to the Income Tax authorities. However, ICFRE dispatched the TDS certificate to the consultant who failed to return it with the result, ICFRE could not obtain the refund of Rs. 69.45 lakh.
(Para 10.1 of Report for Ministry of Environment & Forests)
Plan Co-ordination and Budget
– The Plan Co-ordination Division is responsible for the Co-ordination of all Plan schemes and programmes of the Ministry in close association with the Planning Commission. This involves preparation, monitoring and review of Five Year Plans, Annual Plans and the Annual Action Plans of the Ministry. The Division also looks after the monitoring of progress reports and reports under the 20- Point Programme (Points 16& 17).
– An amount of Rs. 2965.72 crores was the expenditure of Ninth Five Year Plan. An amount of Rs. 5945.00 crores was allocated to the Ministry for the Tenth Five Year Plan (2002-2007). The Annual Plan 2002-03 and 2003-04 of the Ministry provided for outlays of Rs 950.49 Crores and 1010.00 crores respectively (Tabl-24).
Ninth Plan Expenditure, Tenth Plan and Annual Plan Outlays - Ministry of Environment and Forests
Sl. Sector Outlay IX Plan X Plan 2002-03 2003-04
No Exp. Outlay Outlay (RE) Exp. Outlay (BE) Anticipated Exp.
and Eco Development Board 562.46 1300.30 186.72 187.26 230.00 249.50
Total 2965.72 5945.00 950.49 947.80 1010.00 950.00
– The progress of plan schemes are reviewed regularly in the Ministry and necessary corrective action is taken to ensure proper and meaningful deployment of resources with a view to building up the capacities of the State Governments in Forestry and Environment Sector, for the programmatic aspects and variegated Centrally Sponsored and Central Sector Schemes.
– For the Annual Plan 2004-2005 Ministry has been allocated an outlay of Rs.1150.00 crores as per following sectoral break-up: