Preparing for Your Performance Appraisal
Being well prepared for your performance appraisal will help you and your supervisor accurately reflect on your performance over the past year and set goals for the next year.
This collection of resources is designed to help you prepare for your performance appraisal. First, assess your readiness and then use any additional tools as helpful.
Assess Your Readiness 2
Sample Performance Log 3
Writing Your Self Assessment 4
Sample Descriptions and Impact Statements 5
Action Verbs 6
Assess Your Readiness
The following statements describe actions you can take to ensure a productive and constructive performance appraisal process. While you don’t need to complete everything below for success, how many of these practices do you currently follow?
I have a copy of my current job description and have reviewed it.
I keep a performance log and update it frequently. (See sample on the next page.)
I provide my supervisor with regular task and assignment updates.
I meet with my supervisor formally at least once during each performance appraisal period.
I know my manager and I share a common understanding of my key tasks, priorities and the purpose of my job.
Before a performance appraisal, I review my job description and previous evaluations.
I ask questions when I don’t understand or a task is unclear.
I seek out informal feedback throughout the appraisal period.
I know what I need from my supervisor to do a better job.
I can articulate what I need to do to raise a specific performance rating.
I follow up on areas of concern that come up during feedback sessions and appraisal discussions.
I follow up on my development plan and seek out learning opportunities.
Sample Performance Log
Use a performance log to record your major milestones and work projects. Keeping track of your work over time will help you prepare for your performance evaluation and link your work to unit and organizational goals. If you don’t already track your performance, try it next year.
A self assessment is an employee’s narrative description of accomplishments related to their job objectives.
The purpose of an employee self assessment is to assist employees and supervisors in preparing for performance evaluations. Being asked to complete a self assessment invites you to be part of a discussion about your performance over the past year. Your self assessment can help you to reflect on your performance in the past year and to document your accomplishments and their impact on your unit. It is also an opportunity to communicate with your supervisor about your understanding of your job duties and responsibilities, performance standards and expectations, and your accomplishments.
As you prepare to write your self assessment, begin by reviewing documentation about your work such as your job description, work objectives, and department goals and mission.
If you keep a performance log to track major accomplishments and work throughout the year, review your log to help you reconstruct your performance over the past year. If not, take time to review your calendar and other records of your work.
Reflect on the purpose of your job and how it contributes to the mission of your organizational unit.
Writing Your Self Assessment
Identify your work priorities over the past year based on your job description.
For each priority, describe your work and accomplishments. Questions to address include:
What exactly was the work or task?
How is success measured? Possibilities include: impact, quantity, quality, accuracy, timeliness, budget, client satisfaction and a combination of these or other measures.
What was the impact of your work on your unit and the organization?
What obstacles did you have to overcome?
Review your job description and work documents again to be sure you have addressed all of the items and priorities.
Be specific. Don’t say, “Supported the Thompson project.” Instead, indicate what you did specifically and how it supported the overall goals.