The World Bank December 2001

PART 1 – Bidding Procedures

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PART 1 – Bidding Procedures

Section I. Instructions to Bidders

Table of Clauses

A.General 11

1.Scope of Bid 11

2.Source of Funds 11

3.Corrupt Practices 11

4.Eligible Bidders 12

5.Eligible Goods and Related Services 14

B.Contents of Bidding Document 14

6.Sections of Bidding Document 14

7.Clarification of Bidding Documents 15

8.Amendment of Bidding Documents 15

C.Preparation of Bids 16

9.Cost of Bidding 16

10.Language of Bid 16

11.Documents Comprising the Bid 16

12.Bid Submission Sheet and Price Schedules 17

13.Alternative Bids 17

14.Bid Prices and Discounts 17

15.Currencies of Bid 20

16.Documents Establishing the Eligibility of the Bidder 20

17.Documents Establishing the Eligibility of the Goods and Related Services 20

18.Documents Establishing the Conformity of the Goods and Related Services 20

19.Documents Establishing the Qualifications of the Bidder 21

20.Period of Validity of Bids 21

21.Bid Security 22

22.Format and Signing of Bid 23

D.Submission and Opening of Bids 23

23.Sealing and Marking of Bids 23

24.Deadline for Submission of Bids 24

25.Late Bids 24

26.Withdrawal, Substitution, and Modification of Bids 24

27.Bid Opening 25

E.Evaluation and Comparison of Bids 26

28.Confidentiality 26

29.Clarification of Bids 26

30.Responsiveness of Bids 26

31.Nonconformi-ties, Errors, and Omissions 27

32.Preliminary Examination of Bids 28

33.Examination of Terms and Conditions; Technical Evaluation 28

34.Conversion to Single Currency 28

35.Domestic Preference 29

36.Evaluation of Bids 29

37.Comparison of Bids 30

38.Postqualification of the Bidder 30

39.Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids 31

F.Award of Contract 31

40.Award Criteria 31

41.Purchaser’s Right to Vary Quantities at Time of Award 31

42.Notification of Award 31

43.Signing of Contract 31

44.Performance Security 32

A.General 33

G.Contents of Bidding Document 33

H.Preparation of Bids 34

I.Submission and Opening of Bids 35

J.Evaluation and Comparison of Bids 36

K.Award of Contract 36

Section I. Instructions to Bidders

  1. General

  1. Scope of Bid

    1. In support of the Invitation for Bids indicated in the Bid Data Sheet (BDS), the Purchaser, as indicated in the BDS, issues these Bidding Documents for the supply of Goods and Related Services incidental thereto as specified in Section VI, Schedule of Requirements. The name, identification, and number of lots of the International Competitive Bidding (ICB) are provided in the BDS.

    2. Throughout these Bidding Documents:
      1. the term “in writing” means communicated in written form with proof of receipt;

      2. if the context so requires, singular means plural and vice versa; and

      3. “day” means calendar day.

  1. Source of Funds

    1. The Borrower or Recipient (hereinafter called “Borrower”) indicated in the BDS has applied for or received financing (hereinafter called “funds”) from the International Bank for Reconstruction and Development or the International Development Association (hereinafter called “the Bank”) toward the cost of the project named in the BDS. The Borrower intends to apply a portion of the funds to eligible payments under the contract for which these Bidding Documents are issued.

    2. Payments by the Bank will be made only at the request of the Borrower and upon approval by the Bank in accordance with the terms and conditions of the financing agreement between the Borrower and the Bank (hereinafter called the Loan Agreement), and will be subject in all respects to the terms and conditions of that Loan Agreement. No party other than the Borrower shall derive any rights from the Loan Agreement or have any claim to the funds.

  1. Corrupt Practices

    1. The Bank requires that Borrowers (including beneficiaries of Bank loans), as well as Bidders, Suppliers, Contractors, and Consultants under Bank-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuit of this policy, the Bank:
      1. defines, for the purposes of this provision, the terms set forth below as follows:

        1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and

        2. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Borrower, and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial, noncompetitive levels and to deprive the borrower of the benefits of free and open competition;

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