The World Bank December 2001



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4. Qualification





  1. Evaluation of Economic Factors

1.1 The Purchaser’s evaluation of a bid will take into account, in addition to the bid price quoted in accordance with ITB Clause 14.6, one or more of the following factors as specified in the Bid Data Sheet, and quantified in 1.2 below:


(a) cost of inland transportation, insurance, and other costs within the Purchaser’s country incidental to delivery of the goods to their final destination (only if the price for these services has not been requested as part of the bid price as per BDS- ITB 14.6(a)(ii), and ITB 14.6(b)(iv)).
(b) delivery schedule offered in the bid;
(c) deviations in payment schedule from that specified in the Special Conditions of Contract;
(d) the cost of components, mandatory spare parts, and service;
(e) the availability in the Purchaser’s country of spare parts and after-sales services for the equipment offered in the bid;
(f) the projected operating and maintenance costs during the life of the equipment;
(g) the performance and productivity of the equipment offered; and/or
(h) other specific criteria indicated in the Technical Specifications.
1.2 For factors retained in 1.1 above, one or more of the following quantification methods will be applied, as specified in the Bid Data Sheet:
(a) Inland transportation from EXW/port of entry/border point, insurance, and incidentals.
Inland transportation, insurance, and other incidental costs for delivery of the goods from EXW/port of entry/border point to Project Site named in the Bid Data Sheet will be computed for each bid by the Purchaser on the basis of published tariffs by the rail or road transport agencies, insurance companies, and/or other appropriate sources. To facilitate such computation, bidder shall furnish in its bid the estimated dimensions and shipping weight and the approximate EXW/CIF (or CIP border point) value of each package. The above cost will be added by the Purchaser to EXW/CIF/CIP border point price.
(b) Delivery schedule.
(i) The goods covered under this invitation are required to be delivered (shipped) within an acceptable range of weeks specified in the Schedule of Requirement. No credit will be given to earlier deliveries, and bids offering delivery beyond this range will be treated as nonresponsive. Within this acceptable range, an adjustment per week, as specified in the Bid Data Sheet, will be added for evaluation to the bid price of bids offering deliveries later than the earliest delivery period specified in the Schedule of Requirements.

or

(ii) The Purchaser requires that the goods under the Invitation for Bids shall be delivered (shipped) at the time specified in the Schedule of Requirements. The esti­mated time of arrival of the goods at the Project Site will be calculated for each bid after allowing for reasonable international and inland transportation time. Treating the bid resulting in the earliest time of arrival as the base, a delivery “adjustment” will be calculated for other bids by applying a percentage, specified in the Bid Data Sheet, of the EXW/CIF/CIP price for each week of delay beyond the base, and this will be added to the bid price for evaluation. No credit shall be given to early delivery.



or

(iii) The goods covered under this invitation are required to be delivered (shipped) in partial shipments, as specified in the Schedule of Requirements. Bids offering deliveries earlier or later than the specified deliveries will be adjusted in the evaluation by adding to the bid price a factor equal to a percentage, specified in the Bid Data Sheet, of EXW/CIF/CIP price per week of variation from the specified delivery schedule.


(c) Deviation in payment schedule.
(i) Bidders shall state their bid price for the payment schedule outlined in the SCC. Bids will be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in bid price they wish to offer for such alternative payment schedule. The Purchaser may consider the alternative payment schedule offered by the selected Bidder.

or

(ii) The SCC stipulate the payment schedule offered by the Purchaser. If a bid deviates from the schedule and if such deviation is considered acceptable to the Purchaser, the bid will be evaluated by calculating interest earned for any earlier payments involved in the terms outlined in the bid as compared with those stipulated in this invitation, at the rate per annum specified in the Bid Data Sheet.


(d) Cost of spare parts.
(i) The list of items and quan­tities of major assemblies, components, and selected spare parts, likely to be required during the initial period of operation specified in the Bid Data Sheet, is annexed to the Technical Specifications. The total cost of these items, at the unit prices quoted in each bid, will be added to the bid price.

or

(ii) The Purchaser will draw up a list of high-usage and high-value items of components and spare parts, along with estimated quantities of usage in the initial period of operation specified in the Bid Data Sheet. The total cost of these items and quan­tities will be computed from spare parts unit prices submitted by the Bidder and added to the bid price.



or

(iii) The Purchaser will estimate the cost of spare parts usage in the initial period of operation specified in the Bid Data Sheet, based on information furnished by each Bidder, as well as on past experience of the Purchaser or other purchasers in similar situations. Such costs shall be added to the bid price for evaluation.


(e) Spare parts and after sales service facilities in the Purchaser’s country.
The cost to the Purchaser of establishing the minimum service facilities and parts inventories, as outlined in the Bid Data Sheet or elsewhere in the bidding documents, if quoted separately, shall be added to the bid price.
(f) Operating and maintenance costs.
Operating and maintenance costs of the goods will be evaluated in accordance with the criteria specified in the Bid Data Sheet or in the Technical Specifications.
(g) Performance and productivity of the equipment.
(i) Bidders shall state the guaranteed performance or efficiency in response to the Technical Specification. For each drop in the performance or efficiency below the norm of 100, an adjustment for an amount specified in the Bid Data Sheet will be added to the bid price, representing the capitalized cost of additional operating costs over the life of the plant, using the methodology specified in the Technical Specifications.

or

(ii) Goods offered shall have a minimum productivity specified under the relevant provision in the Technical Specifications to be considered responsive. Evaluation shall be based on the cost per unit of the actual productivity of goods offered in the bid, and adjustment will be added to the bid price using the methodology specified in the Technical Specifications.


(h) Specific additional criteria
Other specific additional criteria to be considered in the evaluation and the evaluation method shall be detailed in the Bid Data Sheet and/or the Technical Specifications.


2. Evaluation of Multiple Contracts
2.1. Evaluation of Multiple Contracts
Since in accordance with ITB Sub-Clause 36.6 the Purchaser ________ allowed to award one or multiple lots to more than one Bidder, the following methodology shall _________ be used for award of multiple contracts.
To determine the lowest-evaluated lot combinations, the Purchaser shall:

(a) evaluate only lots or contracts that include at least the percentages of items per lot and quantity per item as specified in ITB 14.9

(b) take into account:


        1. the lowest-evaluated bid for each lot that meets the requirement of Evaluation Criteria (EC);

(ii) the price reduction per lot and the methodology for their application as offered by the Bidder in its bid; and


(iii) the contract-award sequence that provides the most optimum economic combination taking into account any limitations due to constraints in supply or execution capacity determined in accordance with the post-qualification criteria, as set in EC Clause 4. Post Qualification


3. Evaluation of Domestic Preference
If the Bid Data Sheet so specifies, the Purchaser will grant a margin of preference to goods manufactured in the Purchaser’s country for the purpose of bid comparison, in accordance with the procedures outlined in subsequent paragraphs:
Bids will be classified in one of three groups, as follows:


      1. Group A: Bids offering goods manufactured in the Purchaser’s country, for which (i) labor, raw materials, and components from within the Purchaser’s country account for more than thirty (30) percent of the EXW price; and (ii) the production facility in which they will be manufactured or assembled has been engaged in manufacturing or assembling such goods at least since the date of bid submission.

(b) Group B: All other bids offering goods from within the country of the Purchaser.


(c) Group C: Bids offering goods of foreign origin to be imported by the Purchaser directly or through the Supplier’s local Agent.
To facilitate this classification by the Purchaser, the Bidder shall complete whichever version of the Price Schedule furnished in the bidding documents is appropriate provided, however, that the completion of an incorrect version of the Price Schedule by the Bidder will not result in rejection of its bid, but merely in the Purchaser’s reclassification of the bid into its appropriate bid group.
The Purchaser will first review the bids to confirm the appropriateness of, and to modify as necessary, the bid group classification to which bidders assigned their bids in preparing their Bid Forms and Price Schedules.

All evaluated bids in each group will then be compared among themselves to determine the lowest evaluated bid of each group. The lowest evaluated bid of each group will next be compared with the lowest evaluated bids of the other groups. If this comparison results in a bid from Group A or Group B being the lowest, it will be selected for contract award.


If, as a result of the preceding comparison, the lowest evaluated bid is from Group C, all Group C bids will then be further compared with the lowest evaluated bid from Group A, after adding to the evaluated bid price of the imported goods offered in each Group C bid, for the purpose of this further comparison only:
(a) the amount of customs duties and other import taxes that a nonexempt importer would have to pay for the importation of goods offered in each Group C bid;

or

(b) fifteen (15) percent of the CIF (or CIP border point or CIP named place of destination, as the case may be) bid price of such goods, if the customs duties and taxes exceed fifteen (15) percent of the CIF (or CIP border point or CIP place of destination) price of such goods.


If the Group A bid in the further comparison is the lowest, it will be selected for award. If not, the lowest evaluated bid from Group C, as determined from the comparison under ITB Clause 37, will be selected for award.

4. Qualification Criteria
After determining the lowest-evaluated bid in accordance with ITB Sub-Clause 37.1, the Purchaser shall carry out the postqualification of the Bidder in accordance with ITB Clause 38, using only the factors, methods and criteria specified herein, as shown in the following table. Factors not included in this Section shall not be used in the evaluation of the Bidder’s qualification.


    1. Financial Capability


The bidder shall furnish documentary evident that it meets the following financial requirement:
___________________________________________________________________________


    1. Experience and Technical Capacity

The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement.

______________________________________________________________________________________________________________________________________________________ The Bidder shall furnish documentary evidence to demonstrate that the goods it offers meet the following experience requirement.

______________________________________________________________________________________________________________________________________________________




Section IV. Bidding Forms


Table of Forms


Bidder Information Sheet 46

Party to JV Information Sheet 47

Bid Submission Sheet 48

Price Schedule for Goods to be Supplied from Outside the Purchaser’s Country 50

Price Schedule for Goods to be Supplied from Inside the Purchaser’s Country 51

Price and Completion Schedule for Related Services 52

Bid Security Form (Bank Guarantee) 53

Bid Security Form (Bid Bond) 55

Manufacturer’s Authorization 57

Instructions for Completing the Bidding Forms 59

Bidder Information Sheet


Date: ______________________

ICB No.: ___________________

Invitation for Bid No.: ________

Page ________ of _______ pages




1. Bidder’s Legal Name


2. In case of JV, legal name of each party:


3. Bidder’s actual or intended Country of Registration:

4. Bidder’s Year of Registration:

5. Bidder’s Legal Address in Country of Registration:


6. Bidder’s Authorized Representative Information

Name:


Address:

Telephone/Fax numbers:

Email Address:


7. Attached are copies of original documents of:

Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.

  • In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.

  • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.4.


Party to JV Information Sheet
Date: ______________________

ICB No.: ___________________

Invitation for Bid No.:_________

Page ________ of_ ______ pages





1. Bidder’s Legal Name:


2. JV’s Party legal name:

3. JV’s Party Country of Registration:

4. JV’s Party Year of Registration:


5. JV’s Party Legal Address in Country of Registration:


6. JV’s Party Authorized Representative Information

Name:


Address:

Telephone/Fax numbers:

Email Address:


7. Attached are copies of original documents of:

Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.

  • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.4.



Bid Submission Sheet

Date: ______________________

ICB No.: ______________

Invitation for Bid No.: _____________

Alternative No.:___________________


To: ____________________________
We, the undersigned, declare that:


  1. We have examined and have no reservations to the Bidding Documents, including Addenda No.: ________________




  1. We offer to supply in conformity with the Bidding Documents and in accordance with the delivery schedule specified in the Schedule of Requirements the following Goods and Related Services: _______________________________________________________
    ______________________________________________________________________




  1. The total price of our Bid, excluding any discounts offered in item (d) below is: ______________________________________________________________________




  1. The discounts offered and the methodology for their application are: ______________
    ______________________________________________________________________
    ______________________________________________________________________




  1. Our bid shall be valid for the period of time in accordance with ITB Sub-Clause 20.1, from the date fixed for bid submission deadline in accordance with ITB Sub-Clause 24.1, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;




  1. If our bid is accepted, we commit to obtain a performance security in accordance with ITB Clause 44 and GCC Clause 17 for the due performance of the Contract;




  1. We, including any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries in accordance with ITB Sub-Clause 4.2;




  1. We have no conflict of interest in accordance with ITB Sub-Clause 4.3;




  1. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the contract—has not been declared ineligible by the Bank, or under the Purchaser’s country laws or official regulations, in accordance with ITB Sub-Clause 4.7;




  1. The following commissions, gratuities, or fees have been paid or are to be paid with respect to the bidding process or execution of the Contract:




Name of Recipient

Address

Reason

Amount
































(If none has been paid or is to be paid, indicate “none.”)


(k) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.
(l) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.

Signed __________________________ In the Capacity of ___________________________

Name _________________________
Duly authorized to sign the bid for and on behalf of

Dated on ________________________________ day of _______________________, _____


Price Schedule for Goods to be Supplied from Outside the Purchaser’s Country

Date:__________________

(Group C bids) ICB No:____________________

Currencies in accordance with ITB Sub-Clause 14.6(b) Invitation for Bids No:________

Alternative No:_______________

Page N ___ of ___




1

2

3

4

5

6

7

8

9

10

Item

N


Description of Good

Country of origin

Quantity

and


physical unit

Unit price

cif ________

or

cip ________

in accordance with ITB 14.6(b)(i)


Unit price

fob _______

or

fca _______

in accordance with ITB 14.6(b)(ii)



Unit price

CFR _______

or

CPT _______

in accordance with ITB 14.6(b)(iii)


Total cif or cip price per item

(col. 45)



Price per item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination

(if required in BDS-ITB14.6(b)(iv))



Total price per item

(col. 8+9)



Total Bid Price




Name of Bidder ______________________________ Signature of Bidder _____________________________________ Date ________________________


Price Schedule for Goods to be Supplied from Inside the Purchaser’s Country

Date:_________________

(Group A and B bids) ICB No: ______________

Currencies in accordance with ITB Sub-Clause 14.6(a) Invitation for Bids No: ___

Alternative No: _________

Page N ____ of _____





1

2

3

4

5

6

7

8

9

10

11


Item

N


Description of Goods

Country of origin

Quantity and

physical unit



Unit price EXW

Total EXW price per item

(col. 45)



Price per item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination

(if required in BDS-ITB14.6(a)(iii))



Cost of local labor, raw material and components from within the Borrower’s country

% of col. 6



Total price of item

(col. 6+7)



Sales and other taxes payable per item if Contract is awarded (in accordance with ITB 14.6(a)(ii)

Total Price per item

(col. 9+10)




































Total Bid Price





Name of Bidder _____________________________Signature of Bidder _____________________________ Date ____________________


Price and Completion Schedule for Related Services

Date: _________________________

ICB No.: ___________________

Invitation for Bid No.: ___________

Currencies in accordance with ITB Clause 14.6(c) Page N ____ of_____



1

2

3

4

5

6

7


Item

Description of Services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination)

Country of origin

Delivery Date

Quantity

and


physical unit

Unit price

Total Price of item

(col. 7+8)
























Total Bid Price



Name of Bidder _________________________ Signature of Bidder _____________________________________ Date ________________________


Bid Security Form (Bank Guarantee)
Date: ________________________

ICB No.: _____________________

Invitation for Bid No.: __________

To: _______________________________________________________________________

Whereas ________________________________________________________________ (hereinafter “the Bidder”) has submitted its bid dated ____________________________ for ICB No. ___________ for the supply of ______________________________________ __________________________________________________ hereinafter called “the Bid.”
KNOW ALL PEOPLE by these presents that WE _________________________________ of ___________________________________________ having our registered office at ___________________________________ (hereinafter “the bank”), are bound unto _________________________________________________________________ (hereinafter “the Purchaser”) in the sum of ________________________________________________ for which payment well and truly to be made to the aforementioned Purchaser, the Guarantor binds itself, its successors, or assignees by these presents. Sealed with the Common Seal of this bank this ____________________day of _________________________, _____.
THE CONDITIONS of this obligation are the following:
1. If the Bidder withdraws its bid during the period of bid validity specified by the Bidder in the Bid Submission Sheet, except as provided in ITB Sub-Clause 20.2; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser, during the period of bid validity, fails or refuses to:

(a) execute the Contract; or



  1. furnish the Performance Security, in accordance with the ITB Clause 44; or

  2. accept the correction of errors in its bid by the Purchaser, pursuant to ITB Clause 31.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser states that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.


This security shall remain in force up to and including twenty-eight (28) days after the period of bid validity, and any demand in respect thereof should be received by the Guarantor no later than the above date.

Signed __________________________ In the Capacity of ___________________________


Name _________________________


Duly authorized to sign the bid security for and on behalf of __________________________
___________________________________________________________________________
Dated on _______________________________ day of _____________________, ______.

Bid Security Form (Bid Bond)

BOND NO. ______________________
BY THIS BOND ________________________________ as Principal (hereinafter called “the Principal”), and ________________________________, authorized to transact business in ___________________________________, as Surety (hereinafter called “the Surety”), are held and firmly bound unto _________________________, as Obligee (hereinafter called “the Purchaser”) in the sum(*) of ______________________________, for the payment of which sum, well and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly and severally, firmly by these presents.
WHEREAS the Principal has submitted a written Bid to the Purchaser dated the ___ day of ______, 20__, for the supply of ____________________________ (hereinafter called the “Bid”).
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal:
(1) withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or
(2) refuses to accept the correction of errors in its Bid Price in accordance with the Instructions to Bidders; or
(3) having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity;
(a) fails or refuses to execute the Contract Form in accordance with the Instructions to Bidders, if required; or

(b) fails or refuses to furnish the Performance Security in accordance with the Instructions to Bidders;


then the Surety undertakes to immediately pay to the Purchaser up to the above amount upon receipt of the Purchaser's first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser shall state that the demand arises from the occurrence of any of the above events, specifying which event(s) has occurred.
The Surety hereby agrees that its obligation will remain in full force and affect up to and including the date 30 days after the date of expiration of the Bid validity as stated in the Invitation to Bid. Any demand in respect of this Bond should reach the Surety not later than the above date.
IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be executed in their respective names this ____ day of ____________ 20__.
Principal: _______________________ Surety: ______________________________

Corporate Seal (where appropriate)


_______________________________ ____________________________________

(Signature) (Signature)
_______________________________ ____________________________________

(Printed name and title) (Printed name and title)
(*) The amount of the Bond shall be denominated in the currency of the Employer’s country or the equivalent amount in a freely convertible currency
Manufacturer’s Authorization
Date:____________________

ICB No.: ________________

Invitation for Bid No.: _____

Alternative No.: __________


To: ________________________________________________________________________
WHEREAS
We, _________________________________________________________, are reputable manufacturers of, ___________________________________________________________. having factories at: __________________________________________________________ .
THEREFORE, We do hereby
1. Authorize ______________________________________ to submit a bid in response to the Invitation for Bids indicated above. The purpose of such Bid is to provide the following Goods: ____________________________________________________________ __________________________________________________________________________, manufactured by us, and to subsequently sign the Contract for the supply of such Goods.
and
2. Extend our full guarantee and warranty in accordance with Clause 27 of the General Conditions of Contract, with respect to the goods offered in the bid.

Signed __________________________ In the Capacity of ___________________________


Name _________________________



Duly authorized to sign the authorization for and on behalf of ________________________


__________________________________________________________________________
Dated on _______________________________ day of _____________________, ______.

Note: This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder shall include this letter of authorization in its bid, if so indicated in the BDS.

Instructions for Completing the Bidding Forms

The Bidder shall fill in and complete all the blank spaces in the Bidding Forms in accordance with the instructions for each form indicated below. The Bidder shall note that the forms included here are for guidance purposes only and that the Bidder shall prepare its bid using the corresponding blank forms.



Bidder Information Sheet
Date: ______________________

ICB No.: ___________________

Invitation for Bid No.: ________

Page ________ of _______ pages




1. Bidder’s Legal Name [insert Bidder’s legal name]


2. In case of JV, legal name of each party: [insert legal name of each party in JV]


3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of Registration]

4. Bidder’s Year of Registration: [insert Bidder’s year of registration]

5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of registration]


6. Bidder’s Authorized Representative Information

Name: [insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]

Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]

Email Address: [insert Authorized Representative’s email address]


7. Attached are copies of original documents of: [check the box(es) of the attached original documents]

Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.

  • In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.

  • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.4.


Party to JV Information Sheet
Date: ______________________

ICB No.: ___________________

Invitation for Bid No.:_________

Page ________ of_ ______ pages





1. Bidder’s Legal Name: [insert Bidder’s legal name]


2. JV’s Party legal name: [insert JV’s Party legal name]

3. JV’s Party Country of Registration: [insert JV’s Party country of registration]

4. JV’s Party Year of Registration: [insert JV’s Part year of registration]


5. JV’s Party Legal Address in Country of Registration: [insert JV’s Party legal address in country of registration]


6. JV’s Party Authorized Representative Information

Name: [insert name of JV’s Party authorized representative]

Address: [insert address of JV’s Party authorized representative]

Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Party authorized representative]

Email Address: [insert email address of JV’s Party authorized representative]


7. Attached are copies of original documents of: [check the box(es) of the attached original documents]

Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.

  • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.4.



Bid Submission Sheet Form

The Bidder shall fill in and complete all the blank spaces in the Bid Submission Sheet in accordance with the instructions indicated here. No alterations to its format shall be permitted and no substitutions shall be accepted.

___________________________________________________________________________

Input of Information to be completed by Bidder

Bid Submission Sheet

Date: [insert date (as day, month and year) of Bid Submission]

ICB No.: [insert number of bidding process]

Invitation for Bid No.: [insert No of IFB]



Alternative No.: [insert identification No if this is a Bid for an alternative]
To: [insert complete name of Purchaser]
We, the undersigned, declare that:


  1. We have examined and have no reservations to the Bidding Documents, including Addenda No.: [insert the number and issuing date of each Addenda];




  1. We offer to supply in conformity with the Bidding Documents and in accordance with the site arrival dates specified in the Schedule of Requirements the following Goods and Related Services [insert a brief description of the Goods and Related Services];




  1. The total price of our Bid, excluding any discounts offered in item (d) below, is: [insert the total bid price in words and figures, indicating the various amounts and the respective currencies];




  1. The discounts offered and the methodology for their application are:


Discounts. If our bid is accepted, the following discounts shall apply. [Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies.]
Methodology of Application of the Discounts. The discounts shall be applied using the following method: [Specify in detail the method that shall be used to apply the discounts];


  1. Our bid shall be valid for the period of time specified in ITB Sub-Clause 20.1, from the date fixed for the bid submission deadline in accordance with ITB Sub-Clause 24.1, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;




  1. If our bid is accepted, we commit to obtain a performance security in accordance with ITB Clause 44 and GCC Clause 17 for the due performance of the Contract;




  1. We, including any subcontractors or suppliers for any part of the contract, have nationality from eligible countries [insert the nationality of the Bidder, including that of all parties that comprise the Bidder, if the Bidder is a JV, and the nationality each subcontractor and supplier]




  1. We have no conflict of interest in accordance with ITB Sub-Clause 4.3;




  1. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the contract—has not been declared ineligible by the Bank, under the Purchaser’s country laws or official regulations, in accordance with ITB Sub-Clause 4.7;




  1. The following commissions, gratuities, or fees have been paid or are to be paid with respect to the bidding process or execution of the Contract: [insert complete name of each Recipient, its full address, the reason for which each commission or gratuity was paid and the amount and currency of each such commission or gratuity]




Name of Recipient

Address

Reason

Amount
































(If none has been paid or is to be paid, indicate “none.”)


(k) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.
(l) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.
Signed: [insert signature of person whose name and capacity are shown] In the capacity of [insert legal capacity of person signing the Bid Security]

Name: [insert complete name of person signing the Bid Security]

Duly authorized to sign the bid for and on behalf of: [insert complete name of bank]
Dated on ____________ day of __________________, _______ [insert date of signing]

Price Schedule Forms
The Bidder shall fill in and complete all the blank spaces in the Price Schedule forms in accordance with the instructions indicated below. The list of items in column 1 of the Price Schedules shall coincide with the List of Goods and Related Services specified by the Purchaser in the Schedule of Requirements.


Price Schedule for Goods to be Supplied from Outside the Purchaser’s Country

Date:[insert day, month and year of bid submission]

(Group C bids) ICB No:[insert number of bidding process]

Currencies in accordance with ITB Sub-Clause 14.6(b) Invitation for Bids No: [insert No of IFB]

Alternative No:[insert identification No if this is a Bid for an Alternative]

Page N ___ of ___





1

2

3

4

5

6

7

8

9

10

Item

N


Description of Goods

Country of origin

Quantity

and physical unit




Unit price

cif [insert named port of destination]

or

cip [insert named place of destination]

in accordance with ITB 14.6(b)(i)


Unit price

fob [insert named port of embarkation]

or


fca [insert named place of loading]

in accordance with ITB 14.6(b)(ii)



Unit price

CFR [insert named port of destination]

or

CPT [insert named place of loading]

in accordance with ITB 14.6(b)(iii)


Total cif or cip price per item

(col. 45)



Price per item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination

(if required in BDS-ITB14.6(b)(iv))



Total price per item

(col. 8+9)



[insert number of item]

[insert name of good]

[insert country of origin of this item]

[insert number of units to be supplied and name of the physical unit]

[insert unit price CIF or CIP of this item]

[insert unit priceFOB or FCA of this item]

[insert unit price CFR or CPT of this item]

[insert total CIF or CIP price of this item]

[when this optional item has been specified in the Schedule of Requirements, insert the corresponding price per item]

[insert correspnding total price of this item]

Total Bid Price

[insert total of this column]

Name of Bidder [insert complete name of Bidder] Signature of Bidder [insert signature of person signing the Bid ] Date [insert date]



Price Schedule for Goods to be Supplied from Inside the Purchaser’s Country

Date:[insert day, month and year of bid submission]

(Group A and B bids) ICB No: [insert No of bidding process]

Currencies in accordance with ITB Sub-Clause 14.6(a) Invitation for Bids No: [insert No of IFB]

Alternative No: [insert No if this Bid is for an Alternative]

Page N ____ of _____




1

2

3


4

5

6

7

8

9

10

11


Item

N


Description of Goods

Country of origin

Quantity

and


physical unit

Unit price EXW

Total EXW price per item

(col. 45 )



Price per item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination

(if required in BDS-ITB14.6(a)(iii))



Cost per item of local labor, raw material and components from within the Borrower’s country

% of col. 7




Total price of item

(col. 6+7)



Sales and other taxes payable per item if Contract is awarded (in accordance with ITB 14.6(a)(ii)

Total Price per item

(col. 9+10)



[insert number of item]

[insert name of good]

[insert country of origin of this item]

[insert number of units to be supplied and name of the physical unit]

[insert unit price EXW of this item]

[insert total EXW price per item]

[when this optional item has been specified in the ITB, insert the corresponding price per item]

[insert cost of local labor, raw material and components from within the Borrower’s country]



[insert total price of this item]

[ insert sales and other taxes payable per item if Contract is awarded]

[insert total Contract Price of item]

Total Bid Price

[insert total of this column]

Name of Bidder [insert complete name of Bidder] Signature of Bidder [insert signature of person signing the Bid] Date [insert date]



Price and Completion Schedule for Related Services

Date:[insert day, month and year of bid submission]

ICB No.: [insert No of bidding process]

Invitation for Bid No: [insert No of IFB]

Alternative No:[insert identification No if this is a Bid for an Alternative]

Currencies in accordance with ITB Clause 14.6(c) Page N ____ of_____




1

2

3


4

5

6

7


Item

Description of Services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination)

Country of origin

Delivery Date

Quantity

and


physical unit

Unit price

Total price per item

(col. 7+8)



[insert number of item]


[ insert description of services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination)]

[insert country of origin of the goods or nationality of the firm providing the services]

[insert Delivery Date]

[insert quantities of services and name of the physical unit. Insert Lump Sum, if appropriate]

[insert unit price of services, where applicable, or insert price on a lump sum basis]

[insert total contract price of item]

Total Bid Price

insert total for this column]


Name of Bidder [insert complete name of Bidder] Signature of Bidder [insert signature of person signing the Bid] Date [insert date]

Bid Security Form (Bank Guarantee)
The Bidder shall fill in and complete all the blank spaces in the Bid Security form in accordance with the instructions indicated below:

___________________________________________________________________________


Input of Information to be completed by Bidder

Bid Security

Date: [insert date (as day, month and year) of Bid Submission]

ICB No.: [insert number of bidding process]

Invitation for Bid No.: [insert No of IFB]

Alternative No.:

To: [insert complete name of Purchaser]


Whereas [insert complete name of Bidder] (hereinafter “the Bidder”) has submitted its bid dated [insert date (as day, month and year) of bid submission] for ICB No. [insert ICB No] for the supply of [insert brief description of the Goods and Related Services], hereinafter called “the Bid.”
KNOW ALL PEOPLE by these presents that WE [insert complete name of bank issuing the Bid Security], of [insert city of domicile and country of nationality] having our registered office at [insert full address of the issuing institution] (hereinafter “the bank”), are bound unto [insert complete name of the Purchaser] (hereinafter “the Purchaser”) in the sum of [specify in words the amount and currency of the bid security (specify the amount and currency in figures)], for which payment well and truly to be made to the aforementioned Purchaser, the Guarantor binds itself, its successors or assignees by these presents. Sealed with the Common Seal of this bank, this [insert day in numbers] day of [insert month], [insert year].
THE CONDITIONS of this obligation are the following:
1. If the Bidder withdraws its bid during the period of bid validity specified by the Bidder in the Bid Submission Sheet, except as provided in ITB Sub-Clause 20.2; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser, during the period of bid validity, fails or refuses to:
(a) execute the Contract; or

(b) furnish the Performance Security, in accordance with the ITB Clause 44; or

(c) accept the correction of its bid by the Purchaser, pursuant to ITB Clause 31.
We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser state that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.
This guarantee shall remain in force up to and including twenty-eight (28) days after the period of bid validity, and any demand in respect thereof should be received by the Guarantor no later than the above date.

Name: [insert complete name of person signing the Bid Security] In the capacity of [insert legal capacity of person signing the Bid Security]


Signed: [insert signature of person whose name and capacity are shown above]
Duly authorized to sign the bid for and on behalf of: [insert complete name of bank]

Dated on ____________ day of __________________, _______ [insert date of signing]


Bid Security Form (Bid Bond)
BOND NO. ______________________
BY THIS BOND [insert name of Bidder] as Principal (hereinafter called “the Principal”), and [insert name, legal title, and address of surety], authorized to transact business in [insert name of country of Purchaser], as Surety (hereinafter called “the Surety”), are held and firmly bound unto [insert name of Purchaser] as Obligee (hereinafter called “the Purchaser”) in the sum(*) of [insert amount of Bond] [insert amount in words], for the payment of which sum, well and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly and severally, firmly by these presents.
WHEREAS the Principal has submitted a written Bid to the Purchaser dated the ___ day of ______, 20__, for the supply of [insert name and/or description of goods] (hereinafter called the “Bid”).
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal:
(1) withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or
(2) refuses to accept the correction of errors in its Bid Price in accordance with the Instructions to Bidders; or
(3) having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity;
(a) fails or refuses to execute the Contract Form in accordance with the Instructions to Bidders, if required; or

(b) fails or refuses to furnish the Performance Security in accordance with the Instructions to Bidders;


then the Surety undertakes to immediately pay to the Purchaser up to the above amount upon receipt of the Purchaser's first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser shall state that the demand arises from the occurrence of any of the above events, specifying which event(s) has occurred.
The Surety hereby agrees that its obligation will remain in full force and affect up to and including the date 30 days after the date of expiration of the Bid validity as stated in the Invitation to Bid. Any demand in respect of this Bond should reach the Surety not later than the above date.
IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be executed in their respective names this ____ day of ____________ 20__.
Principal: _______________________ Surety: ______________________________

Corporate Seal (where appropriate)


_______________________________ ____________________________________

(Signature) (Signature)
_______________________________ ____________________________________

(Printed name and title) (Printed name and title)
(*) The amount of the Bond shall be denominated in the currency of the Employer’s country or the equivalent amount in a freely convertible currency

Manufacturer’s Authorization Form
The Bidder shall fill in and complete all the blank spaces in the Manufacturer’s Authorization form in accordance with the instructions indicated here.

___________________________________________________________________________


Input of Information to be completed by Bidder
Manufacturer’s Authorization
Date: [insert date (as day, month and year) of Bid Submission]

ICB No.: [insert number of bidding process]

Invitation for Bid No.: [insert No of IFB]

Alternative No.: [insert identification No if this is a Bid for an alternative]


To: [insert complete name of Purchaser]
WHEREAS
We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder] to submit a bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General Conditions of Contract, with respect to the Goods offered by the above firm in reply to this Invitation for Bids.
Signed: [insert signature of person whose name and capacity are shown] In the capacity of [insert legal capacity of person signing the bid]

Name: [insert complete name of person signing the Bid]


Signed: [insert signature of person whose name and capacity are shown]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]


Note: This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder in its bid shall include it, if so indicated in the BDS.



Section V. Eligible Countries
Public Information Center
Eligibility for the Provision of Goods, Works and Services in Bank-Financed Procurement
As of August 2001
For the information of borrowers and bidders, and with reference to paragraph 1.6, footnote 9, of the Guidelines: Procurement under IBRD Loans and IDA Credits, dated January 1995 (revised January and August 1996 and September 1997), set forth below is a list of countries from which bidders, goods and services are not eligible to participate in procurement financed by the World Bank or IDA. 2


  • Andorra

  • Cuba

  • Democratic People’s Republic of Korea (North Korea)

  • Liechtenstein

  • Monaco

  • Nauru

  • Tuvalu

In addition, bidders, goods and services from other countries or territories may be declared ineligible by a provision in the bidding documents if the borrower’s country has excluded them by a law, an official regulation, or an act of compliance meeting the requirements of paragraph 1.8 (a) of the Guidelines: Procurement under IBRD Loans and IDA Credits.


The Loan/Credit Agreement also prohibits a withdrawal from the Loan/Credit Account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. At the present time, this prohibition applies to


  • Iraq

__________________________

The most current listing of eligible countries can be viewed on the Public Information Center’s Web page at http://www.worldbank.org/html/pic/PROCURE/.html. A list of firms debarred from participating in World Bank projects is available at: http://www.worldbank.org/html/opr/PROCURE/debarr.html.

2 Any questions regarding this list should be addressed to the Director, Procurement Policy and Services Group, Operational Core Services Network, The World Bank.



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