The 2013 adea aadsas application Biographic Information



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can accept electronic LOEs in these formats: Microsoft Word (.doc), Rich Text Format (.rtf), Portable Document Format (.pdf), and ASCII text (.txt).

If the evaluator prefers to submit a paper LOE:

 The applicant is prompted to print an LOE Matching Form that includes a special bar code.

 The applicant provides the LOE Matching Form to the evaluator, who attaches the form to his or her LOE and mails it to ADEA AADSAS at the address provided on the LOE Matching Form.

How to Print the Letter of Evaluation Matching Form



  1. Login to your ADEA AADSAS application

  2. Select Evaluators from the Application Checklist

  3. Click “Add New Entry”, select “Paper” and enter all information for the evaluator that will be submitting a paper LOE. Remember the “Email Address” field must be blank when adding a paper evaluation. Once you have added the evaluation you will be forwarded to the evaluation summary page. Click on the icon in the column that reads “Print Paper Request” next to the evaluators name, to download and print the PDF version of the Letter of Evaluation Matching Form

  4. Submit the form to each evaluator. Be sure to advise the evaluator to enclose the form with the letter and mail it directly to ADEA AADSAS.



Waivers

The Family Education Rights and Privacy Act of 1974 (FERPA) provides applicants the right to access letters of evaluation written after January 1, 1975 unless they choose to waive their right of inspection and review. Prior to requesting an evaluation, ADEA AADSAS applicants are required to indicate if they wish to waive their rights to each evaluation.

NOTE: ADEA AADSAS does not release any LOE’s to applicants regardless of wavier status.

Applicant Authorization

Within the Evaluators Section applicants must agree to one of the following statements prior to submitting this evaluation request:

☐ I waive my “right to access” to the attached Letter of Evaluation.

The following explanation is given to the applicant for this question:



By “waiving your right to access,” you do not have the right to read the evaluation once completed by the evaluator.

☐ I do not waive my “right to access” to the attached Letter of Evaluation.

The following explanation is given to the applicant for this question:

By not “waiving your right to access,” you have the right to read the evaluation once completed by the evaluator.

Occasionally, an applicant will forget to check the wavier box in the ADEA AADSAS Application, even though the applicant has already signed a wavier with the evaluator or the health professions advising office. If the applicant has indicated the wrong wavier status, the applicant must delete the evaluator and then correctly reenter the evaluator’s name and other information, and Save. A new email indicating that you are again requesting an LOE will be sent by ADEA AADSAS to the evaluator. If submitting a Upaper LOE Uthe applicant must delete the evaluator, correctly re-enter the evaluator’s information, print and provide the evaluator with a new LOE Matching Form.



Submitting a Committee Report

Many institutions utilize a Pre-dental Committee Letter/Report for their dental school applicants. These Letters/Reports come in three basic formats:



  • Committee letter with supporting letters attached.

  • Committee letter that is composed and uses quotes from various evaluators but does not have supporting letters attached.

  • Composite letter which usually consists of a cover letter from an advising office and a collection of individual evaluation letters that are attached; with composite letters, the advising office serves as a central collection service for the applicant, but does not make additional assessments of the candidate.

All three types of Committee Letters/Reports are acceptable to ADEA AADSAS, regardless of the number of evaluations that may be contained within the document. (ADEA AADSAS respects the varying philosophies of colleges and universities as to how best to provide a Committee Letter/Report and therefore does not limit the number of evaluations included.)

If you are having a Committee Letter/Report submitted on your behalf, indicate the name and address of the individual who will be submitting the letter. If the Committee Letter/Report is to be submitted electronically, indicate in the Evaluators section the name and email address of the individual who will be submitting the letter.

If you forgot to indicate in the Evaluators section that an individual is submitting a Committee Letter/Report, delete the evaluator and then re-enter your information correctly and Save. If submitting an Uelectronic LOEU, the evaluator will receive a new email indicating that you are again requesting an LOE. If the evaluator is submitting a Upaper LOE, delete the evaluator, correctly re-enter the evaluator’s information, print and provide the evaluator with a new LOE Matching Form.





  1. Reference Type

   Indicate whether your evaluator will submit an electronic or paper evaluation.



Right to Access Reference Letters

   Indicate whether you will or will not waive your right to access letters of evaluation sent on your behalf.



Reference’s Title

   Indicate the appropriate prefix of your reference (e.g. Dr., Mr., Ms., etc.)   

Evaluator’s First Name

   Enter the first name of your evaluator.



Evaluator’s Last Name

   Enter the last Name of your evaluator.



Is this a Committee Letter?

   Indicate if the letter of evaluation will be prepared by a committee.



Evaluator’s School/Institution/Business

   Enter the school, institution or business affiliation of the evaluator.



Evaluator’s E-mail

   Enter the email address of the evaluator. Contact the evaluator for the correct email address.



Evaluator’s Street Address 1

    Enter the address and street name of the evaluator.



Evaluator’s Street Address 2

   If needed enter additional address information for the evaluator.



Evaluator’s City

    Enter the city name of the evaluator’s address.



Evaluator’s State

   Select the state of the evaluator’s address from the drop-down menu.



Evaluator’s ZIP/Postal Code

   Enter the zip code of the evaluator’s address.



Evaluator’s Country or Territory

   Select the country or territory of the evaluator’s address from the drop-down menu.




  1. Reference Type

   Indicate whether your evaluator will submit an electronic or paper evaluation.



Right to Access Reference Letters

   Indicate whether you will or will not waive your right to access letters of evaluation sent on your behalf.



Reference’s Title

   Indicate the appropriate prefix of your reference (e.g. Dr., Mr., Ms., etc.)   

Evaluator’s First Name

   Enter the first name of your evaluator.



Evaluator’s Last Name

   Enter the last Name of your evaluator.



Is this a Committee Letter?

   Indicate if the letter of evaluation will be prepared by a committee.



Evaluator’s School/Institution/Business

   Enter the school, institution or business affiliation of the evaluator.



Evaluator’s E-mail

   Enter the email address of the evaluator. Contact the evaluator for the correct email address.



Evaluator’s Street Address 1

    Enter the address and street name of the evaluator.



Evaluator’s Street Address 2

   If needed enter additional address information for the evaluator.



Evaluator’s City

    Enter the city name of the evaluator’s address.



Evaluator’s State

   Select the state of the evaluator’s address from the drop-down menu.



Evaluator’s ZIP/Postal Code

   Enter the zip code of the evaluator’s address.



Evaluator’s Country or Territory

   Select the country or territory of the evaluator’s address from the drop-down menu.




  1. Reference Type

   Indicate whether your evaluator will submit an electronic or paper evaluation.



Right to Access Reference Letters

   Indicate whether you will or will not waive your right to access letters of evaluation sent on your behalf.



Reference’s Title

   Indicate the appropriate prefix of your reference (e.g. Dr., Mr., Ms., etc.)   

Evaluator’s First Name

   Enter the first name of your evaluator.



Evaluator’s Last Name

   Enter the last Name of your evaluator.



Is this a Committee Letter?

   Indicate if the letter of evaluation will be prepared by a committee.



Evaluator’s School/Institution/Business

   Enter the school, institution or business affiliation of the evaluator.



Evaluator’s E-mail

   Enter the email address of the evaluator. Contact the evaluator for the correct email address.



Evaluator’s Street Address 1

    Enter the address and street name of the evaluator.



Evaluator’s Street Address 2

   If needed enter additional address information for the evaluator.



Evaluator’s City

    Enter the city name of the evaluator’s address.



Evaluator’s State

   Select the state of the evaluator’s address from the drop-down menu.



Evaluator’s ZIP/Postal Code

   Enter the zip code of the evaluator’s address.



Evaluator’s Country or Territory

   Select the country or territory of the evaluator’s address from the drop-down menu.




  1. Reference Type

   Indicate whether your evaluator will submit an electronic or paper evaluation.



Right to Access Reference Letters

   Indicate whether you will or will not waive your right to access letters of evaluation sent on your behalf.



Reference’s Title

   Indicate the appropriate prefix of your reference (e.g. Dr., Mr., Ms., etc.)   

Evaluator’s First Name

   Enter the first name of your evaluator.



Evaluator’s Last Name

   Enter the last Name of your evaluator.



Is this a Committee Letter?

   Indicate if the letter of evaluation will be prepared by a committee.



Evaluator’s School/Institution/Business

   Enter the school, institution or business affiliation of the evaluator.



Evaluator’s E-mail

   Enter the email address of the evaluator. Contact the evaluator for the correct email address.



Evaluator’s Street Address 1

    Enter the address and street name of the evaluator.



Evaluator’s Street Address 2

   If needed enter additional address information for the evaluator.



Evaluator’s City

    Enter the city name of the evaluator’s address.



Evaluator’s State

   Select the state of the evaluator’s address from the drop-down menu.



Evaluator’s ZIP/Postal Code

   Enter the zip code of the evaluator’s address.



Evaluator’s Country or Territory

   Select the country or territory of the evaluator’s address from the drop-down menu.



BDental School Designations



In this section applicants select the schools to which they wish to apply. A school is not considered designated until the corresponding fee has been paid in full by the deadline date.

Add/Delete Dental Schools to Which You Wish to Apply

    Select the country or territory of the evaluator’s address from the drop-down menu.



Apply Early

Do UnotU wait to the last minute to submit your ADEA AADSAS application! You are strongly encouraged to submit your ADEA AADSAS application Uat leastU four weeks prior to the earliest deadline among your designated schools.

Many dental schools begin interviewing candidates in August and September. December 1 is the date that dental schools begin extending offers of admission. Applications received early have a much better chance of being seriously considered.

1School Application Deadline

The ADEA AADSAS deadline date listed for each dental school indicates the date by which your application must be received by ADEA AADSAS. Dental schools will consider for admission those applicants whose AADSAS application, fee payment, and official transcripts are received at ADEA AADSAS by the stated deadline. Your ADEA AADSAS Application must be submitted by 11:59 p.m. Eastern Time on the deadline dates.

After you e-submit your application and your official transcripts are received, allow 4-6 weeks for ADEA AADSAS to process your application. Deadline dates are UnotU extended if they fall on a weekend or holiday.

Withdrawing Your Application

If you wish to withdraw your submitted ADEA AADSAS Application from consideration, contact the dental schools directly. ADEA AADSAS does not provide refunds to applicants who choose to withdraw applications from any or all dental schools.

19BSubstituting or Deleting Dental School Designations

ADEA AADSAS does not accept requests to substitute or delete schools after your application has been submitted. If you wish to remove your application from consideration at a dental school(s), contact the dental school(s) directly.

20B Adding Additional Schools after e-Submission

When submitting your application to ADEA AADSAS, carefully select the schools to which you seek admission.

You may apply to additional schools after you have submitted your ADEA AADSAS application. Login to your application, go to “Dental School Designations” and select additional schools. The processing fee for additional designations is $80 for each additional school. You cannot apply to a school after its deadline date.

Do UnotU create a new ADEA AADSAS application to apply to additional dental schools!



ADEA AADSAS Application Fee



  • Once you have completed and submitted your application, you will be directed to the payment screen. Your application will not be processed without payment.



  • Pay the AADSAS application fee online by using your credit card (VISA, MasterCard, American Express or Discover).

OR



  • Make payment by check or money order. Download the ADEA AADSAS Payment Form. Attach and submit your check/money order to the Payment Form. Checks and money orders must be made payable to ADEA AADSAS. Provide the check number on your payment form. If you do not submit this form, your application may be delayed. All ADEA AADSAS fees are to be paid by U.S. currency drawn on U.S. bank or the U.S. Postal Service. Do not send cash.

If there is discrepancy between the amount of your payment and the number of schools to which you have applied, application processing will be halted and you will be contacted to resolve the discrepancy. Your ADEA AADSAS Application will not be processed unless full payment is received for all your designations.



Processing Fee and Payment Form must be sent to (checks and money orders only):

ADEA AADSAS

1400 K Street NW, Suite 1100 Washington, DC 20005

ADEA AADSAS Processing Fee Table

Number of

Schools

Original

Request

Total Cost

Number of

Schools

Original

Request

Total

Cost

Number of

Schools

Original

Request

Total Cost

Number of

Schools

Original

Request

Total Cost

Number of

Schools

Original

Request

Total

Cost

1

$238

15

$1,358

29

$2,478

43

$3,398

57

$4,718

2

$318

16

$1,438

30

$2,558

44

$3,678

58

$4,798

3

$398

17

$1,518

31

$2,638

45

$3,758

59

$4,878

4

$478

18

$1,598

32

$2,718

46

$3,838

60

$4,958

5

$558

19

$1,678

33

$2,798

47

$3,918

61

$5,038

6

$638

20

$1,758

34

$2,878

48

$3,998

62

$5,118

7

$718

21

$1,838

35

$2,958

49

$4,078

63

$5,198

8

$798

22

$1,918

36

$3,038

50

$4,158

64

$5,278

9

$878

23

$1,998

37

$3,118

51

$4,238

65

$5,358

10

$958

24

$2,078

38

$3,198

52

$4,318





11

$1,038

25

$2,158

39

$3,278

53

$4,398





12

$1,118

26

$2,238

40

$3,358

54

$4,478





13

$1,198

27

$2,318

41

$3,438

55

$4,558





14

$1,278

28

$2,398

42

$3,518

56

$4,638








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