The 2013 adea aadsas application Biographic Information



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Military Credit

Individuals in the U.S. Armed Services frequently receive credit for special courses that they have taken while in service. These courses are considered post-secondary, but do not appear on a college transcript. In other situations, information about these courses may be posted to something called a “SMART” transcript. (SMART stands for Sailor/Marine American Council on Education Registry Transcript – official document colleges and universities can use to evaluate an applicant’s experiences to determine if they want to award college credit.) ADEA AADSAS does not consider these courses to be college courses and they should not be added to the application.

In certain situations, colleges/universities may award academic credit for these same military courses, or for experiences gained during military service. Such credit is usually considered “life experience credit” and is awarded as credit hours towards the completion of a degree. In situations such as this, the applicant should indicate the credit hours on the ADEA AADSAS application, under the college/university granting the credit. Only the credit hours actually awarded by the college/university should be included in the ADEA AADSAS application. If the applicant took other training while in the military, for which no academic credit was awarded by a college or university, that information should be excluded entirely from the ADEA AADSAS application.

College Credits Earned in Military

Sometimes, individuals in the U.S. Armed Services receive academic credit for courses complete while serving. In such cases, the individual is officially enrolled in a college/university, such as, for example The Community College of the Air Force (CCAF) or the University of Maryland, which has an extensive network of branch campuses for the military. In those situations, the courses are treated as regular college courses and coursework is entered under those specific colleges/universities.

15BCoursework

16BYou will not be able to update this section after e-submitting your ADEA AADSAS application. Review your entries carefully before submitting.



Coursework: College Sessions Completed

To enter college sessions that you have completed, select “Add a new COMPLETED session” from the Coursework screen. Enter college sessions in chronological order. Within each term, you will list the courses in the order in which they appear on the official transcript.

2BInstitution

Select from the list of institutions from the drop-down menu. You will notice that the option includes all the colleges and universities you listed in the Colleges Attended section.

3B Academic Status

Indicate if this session was completed for credit as an Undergraduate, Graduate, Post BA/BS Undergraduate, or Professional course of study from the drop-down menu.



Term

Indicate when the term occurred: Fall, Spring, Summer I, Summer II, Winter, or Interim term, from the dropdown menu.



*A note about Summer I and Summer II:

Many individuals apply through ADEA AADSAS during the summer months, and are also taking courses that conclude at various times throughout the summer. Applicants are encouraged to provide information about completed summer courses that have already been posted to your transcript in the Summer I term and designate any summer courses that have not been completed by the application submission data as

“Summer II” in the “Planned/In Progress” section.

Term Type

Indicate if the session was completed in a quarter, semester, trimester or unit credits from the drop-down menu.



Year

Select the year in which this session began from the drop-down menu.



Coursework: College Courses Completed

You will not be able to update this section after e-submitting your ADEA AADSAS application. Review your entries carefully before submitting.



*Special instructions for the applicants listing international courses: Applicants with international coursework should enter their coursework information as accurately as possible. As a reminder, credit hours and grades for international coursework are not verified by ADEA AADSAS and are not used in calculating grade point averages. Copies of Non-US/Canadian transcripts and transcript evaluations are sent to the dental schools in your application.

FFor U.S. and Canadian Coursework, within each college session, list courses in the order in which they appear on the official transcript.



Course Title

Enter the full course title as it appears on the official transcript for the "college attended" listed at the top of the screen.



Course Prefix and Number

Enter the course Prefix and Number exactly as it appears on the official transcript (e.g. CHEM 101).



Grade

Click the grade hotlink to select the grade for the course exactly as it appears on your official transcript.



Course Level

Review the back of your institution transcript to distinguish the course level.

UUndergraduateU – Courses described as freshman, sophomore, junior and senior level of study (e.g. 100, 200, 300 or 400 level courses).

UGraduateU – Courses taken at the post-baccalaureate level of study for graduate credit.

UProfessionalU – Courses taken at the professional school level (i.e., dental school, medical school, law school, pharmacy school).

URemedialU – Courses taken at the undergraduate level but for which college credit is not offered; remedial courses are usually designed to prepare a student academically (e.g., math review course to prepare a student to take Algebra I in college).



ADEA AADSAS Grade

CONVERT the grade on your official transcript to the correct standardized letter grade. Check the grading scheme on your official transcript to determine the equivalent letter grade. If it is a non-graded course, select "None." (In most situations, the letter grade on your official transcript will be the same as your ADEA AADSAS grade. Your ADEA AADSAS grade will be different if your official transcript uses a numbering system, or some other non-traditional grading system.)



Credits

Enter the number of credits ATTEMPTED for this course.



*Special Instructions for applicants whose transcripts list course credits/units (one course=1 credit/unit) instead of semester/quarter hours (one course=3.33 semester hours or 5 quarter hours): In order for your GPAs to be calculated you must list your coursework with semester or quarter hours rather than course credits/units, even if your transcript lists course credits/units. Institutions that use the credit/unit system generally have the semester/quarter conversion ratio listed on the back of the transcript. For example, 1 credit/unit = 3.33 semester hours or 5 quarter hours. If you do not locate this information on the back of your transcript, you should call your institution’s registrar or records office.

Course Subject

Use your best judgment to classify your courses as English, Biology, Chemistry, Physics, Other Science (Sciences other than biology-chemistry-physics), or Non Science. Use the examples located in the ADEA AADSAS general instructions as guidelines.





Biology

Other Science

Anatomy

Agriculture

Biochemistry (BIO Dept.)

Animal Sciences (Any Dept.)

Biology

Astronomy

Biological Anthropology

Audiology

Biomedical Engineering

Clinical Sciences

Biophysics (BIO Dept.)

Dental Hygiene

Biopsychology (Any Dept.)

Nutrition (Any Dept.)

Biotechnology

Engineering

Botany

Health Technology

Brain and Behavior (Any Dept.)

Geology

Cognitive Psychology (Any Dept.)

Kinesiology

Cellular Pathology

Mathematics

Dental Anatomy (DENT Dept.)

Nursing

Genetics

Physical Sciences

Medicine

Plant Sciences (Any Dept.)

Microbiology

Sports Sciences

Neuropsychology (Any Dept.)

Statistics (Any Dept.)

Neuroscience



Oral Anatomy/Physiology (DENT Dept.)

Non Science

Oral Microbiology (DENT Dept.)

Anthropology

Pathology

Art

Pharmacy/Pharmacology

Behavioral Sciences

Physiology

Business

Psychopharmacology (Any Dept.)

Communications

Structural Biology

Economics

Zoology

Education



English

Chemistry

Foreign Languages

Biochemistry (CHEM dept)

Forensic Sciences

Chemistry

Geography

General Chemistry

Health Services

Inorganic Chemistry

History

Organic Chemistry

Humanities



Music

Physics

Physical Education

Biophysics (PHYSICS dept)

Political Science

Physics

Psychology



Public Affairs/Administration

English/Literature

Public Health

Bible Literature

Social Sciences

Composition

Sociology

English

Social Work

ESL

Speech

Journalism

Sports Administration

Literature



Medical Terminology




Poetry




Reading Skills




Theater Literature




Rhetoric









The ADEA AADSAS Transcript Processing Department will verify each course subject after receipt of your official transcripts.

Sometimes applicants complete courses in non-science departments that have an intense focus in a science field. For example, a student may take a course offered through the Psychology Department called Physiology of the Brain. In this situation, the applicant would classify the course as a Non-science, because all

Psychology courses are classified as non-science. ADEA AADSAS will not re-classify that course as a Biology course, and it will not be used to compute your Biology-Chemistry-Physics GPA. (Applicants may want to make special mention of such courses in other sections of their applications such as in the personal statement.)

If you notice any discrepancies after verification has been completed and your ADEA AADSAS GPAs are computed, contact Customer Service representatives (aadsasinfo@aadsasweb.org). Be prepared to identify the specific discrepancy that you question.



Special Classifications

Indicate if the course you are entering has any of the Special Classifications designations. Select “not applicable” if the course being entered does not have a special classification. Special Classifications are:













Not Applicable

Repeated Course

Incomplete

Distance Learning/Online Course











Study Abroad

Advanced Placement/CLEP

International Baccalaureate

Credit by Institutional/Departmental Exam



 Honors

Repeated Course

A repeated course is one that you have taken more than once, regardless of the reason. Both the original and the repeated course are included in the computation of the ADEA AADSAS undergraduate grade point average. Enter the "repeated course" the second (and third or more) time you enter the course. Do not enter "repeated course" for the first time you took the course.



Incomplete

To be recorded for any course for which you received a grade of "Incomplete." Incomplete credit hours have no effect on the grade point average or total credit hours earned.



Distance Learning/Online Course

Indicate if the course you are entering was completed as an on-line, correspondence or other form of learning at a distance. Distance learning/online courses are considered for credit and grades earned are computed into the ADEA AADSAS GPA.



Honors

An honors course is one taken as part of an undergraduate honors program, not a course for which you may have received academic honors. This designation may not be used to indicate a grade of H; an H must be converted to the ADEA AADSAS system using the Grading Systems Conversion Table.



Study Abroad

Indicate if you enrolled in courses at a foreign university as part of a Study Abroad program, and received credit for those courses on a U.S. or Canadian dental school transcript. (Courses completed overseas that are not part of a Study Abroad program should be treated as foreign transcripts and will not be included in the ADEA AADSAS GPA computation.)



Advanced Placement/CLEP

Indicate if you have received credits on your transcript were received from Advanced Placement or CLEP examinations.



International Baccalaureate

Indicate if you have received credits on your transcript for completion of an International Baccalaureate Program, an intensive pre-college curriculum sponsored by the International Baccalaureate Organization.



Credit by Institutional/Departmental Exam

Indicate if you have received credits on your transcript for successful completion of an institutional or departmental examination.

________________________________________________________________________________________

Coursework: College Sessions Planned or In Progress

17BYou will not be able to update this section after e-submitting your ADEA AADSAS application. However, you will be able to update this section during the UAcademic UpdateU period. Review your entries carefully before submitting.

Enter college sessions and courses in progress or planned through the completion of the Summer 2013 term. Use the college catalog or schedule of courses to properly enter the course information as thoroughly as possible. Dental school admissions officers use the information from the College Courses Planned or In Progress section to develop an understanding of your educational plans between the date of application and the start of dental school. They realize that plans change, courses may not be available as planned, etc., and generally use this information only as a guide to your intentions.

During the Academic Update period—from mid-November to February 1--you will be invited to update the Courses Planned/In Progress section of your ADEA AADSAS application. You will be granted access for a specified period of time to enter grades, indicate course changes, etc. An Academic Update, incorporating your updated information, will be produced and sent to your designated dental schools. You will receive notification and more detailed instructions about the Academic Update process 30 days prior to its initiation.



IMPORTANT: All Academic Update courses and grades must be verified by ADEA AADSAS. Use the ADEA AADSAS Transcript Matching Form to arrange for a new official transcript to be sent to the ADEA AADSAS Transcript Processing Department.

To enter college sessions that you have not yet completed, select “Add a new PLANNED/IN-PROGRESS session” from the Coursework screen. Enter college sessions in chronological order.

7BInstitution

Select from the list of institutions from the drop-down menu. You will notice that the options include all the colleges and universities you listed in the Colleges Attended section. If your college/university is not listed, return to the Colleges Attended section and add the college(s) where you intend to enroll.



Academic Status

Indicate if this session will be completed for credit as an Undergraduate, Graduate, Post BA/BS Undergraduate, or Professional course of study from the drop-down menu.



Term

Indicate when the term will occur: Fall, Spring, Summer I, Summer II, Winter, or Interim term, from the dropdown menu.



Term Type

Indicate if the session will be completed in a quarter, semester, trimester or unit credits from the drop-down menu.



Year

Select the year in which this session will be completed from the drop-down menu.



Coursework: College Courses Planned or In Progress

You will not be able to update this section after e-submitting your ADEA AADSAS application. However, you will be able to update this section during the Academic Update period. Review your entries carefully before submitting.



Course Title

Enter the full course title as it appears on the official transcript for the "college attended" listed at the top of the screen.



Course Prefix and Number

Enter the course Prefix and Number exactly as it appears on the official transcript (e.g. CHEM 101).



Course Level

Review the back of your institution transcript to distinguish the course level.

UUndergraduateU – Courses described as freshman, sophomore, junior and senior level of study (e.g. 100, 200, 300 or 400 level courses).

UGraduateU – Courses taken at the post-baccalaureate level of study for graduate credit.

UProfessionalU – Courses taken at the professional school level (i.e., dental school, medical school, law school, pharmacy school).

URemedialU – Courses taken at the undergraduate level but for which college credit is not offered; remedial courses are usually designed to prepare a student academically (e.g., math review course to prepare a student to take Algebra I in college).



Credits

Enter the number of credits ATTEMPTED for this course.



Course Subject

Select the course subject that best describes the course content.



Special Classifications

Indicate if the course you are entering has any of the Special Classification designations. Leave this section blank if the course being entered does not have a special classification. Special Classifications are:





  • Not Applicable Study Abroad

  • Repeated Course Advanced Placement/CLEP

  • Incomplete International Baccalaureate

  • Distance Learning/Online Course Credit by Institutional/Departmental

  • Honors Exam




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