Territory Records (Records Disposal Schedule – Tertiary Student Management Records) Approval 2007 (No 1) Notifiable instrument ni2007—313



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TERTIARY STUDENT SERVICES 068


The function of supporting individual students throughout their attendance at schools to assist them to undertake and successfully complete their studies. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.

Chaplaincy 195


The provision of chaplaincy services.

Entry No.

Description of Records

Disposal Action


068.195.001

Records relating to the appointment of chaplains (this includes accepting a recommendation or nomination by a religious body).

Destroy 5 years after appointment Terminated
*068.195.001*

Child Care Provision 196


The enrolment and/or attendance of children at the child care facility.

Entry No.

Description of Records

Disposal Action


068.196.001

Records relating to the provision of places for child care. This can include:
- applications,
- interviews,
- acceptance of places, or
- standard agreements, etc.

[For records relating to financial agreements USE Territory Administrative Records Disposal Schedule FINANCIAL MANAGEMENT - Agreements]



Destroy 2 years after action completed
*068.196.001*

068.196.002

Enrolment waiting lists

Destroy 2 years after action completed
*068.196.002*




TERTIARY STUDENT SERVICES 068

The function of supporting individual students throughout their attendance at schools to assist them to undertake and successfully complete their studies. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.


Special Needs Support 197


Provision of services such as assistance to disabled students, foreign students, etc. This may include the provision of special needs services during examinations such as interpreters, reading assistance for sight impaired students, disabled access, etc.

Entry No.

Description of Records

Disposal Action


068.197.001

Records relating to administrative arrangements for the provision of special needs support services.

Destroy 7 years after action completed
*068.197.001*




TERTIARY STUDENT SERVICES 068

The function of supporting individual students throughout their attendance at schools to assist them to undertake and successfully complete their studies. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.


Student Careers Advice 198


Advice on student career and course options.

Entry No.

Description of Records

Disposal Action


068.198.001

Records relating to arrangements for employers to conduct recruitment activities on campus

Destroy 2 years after action completed
*068.198.001*

068.198.002

Records relating to Vacation Work, Cadetships, Scholarships, Internships, Coop Year Programs, Work Experience and Direct Placements (including Graduate Programs)

Destroy 2 years after action completed
*068.198.002*

068.198.003

Records relating to advertisement of and opportunities for students to undertake work experience

Destroy 2 years after action completed
*068.198.003*

068.198.004

Records of arrangements for and the conduct of workshops, seminars and courses of training for student

Destroy 2 years after action completed
*068.198.004*

068.198.005

Records relating to the collection of statistics. Examples of records:
Census;
Input forms;
and Questionnaires.

Destroy 1 year after action completed
*068.198.005*




TERTIARY STUDENT SERVICES 068

The function of supporting individual students throughout their attendance at schools to assist them to undertake and successfully complete their studies. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.


Student Health and Counselling Services 199


The activities associated with providing counselling to a student for various reasons including unacceptable behaviour, personal problems and medical difficulties. Includes support services and programs such as immunisations, psychological counselling and medical assessments provided by the agency in meeting the health and welfare needs of students. Drug education, Austudy implications, absences, youth support services, intervention and support programs. Also includes the provision of treatment, counselling and advice for medical, dental and personal issues (it does not include career counselling for students or staff).

Entry No.

Description of Records

Disposal Action


068.199.001

Provision of medical or dental treatment or assistance for students to deal with personal, relationship, study and adjustment issues - where the person was 18 years or older at the date of last entry in the record.

[For staff USE Territory Administrative Records Disposal Schedule PERSONNEL - Counselling]



Destroy 7 years after action completed
*068.199.001*

068.199.002

Provision of medical or dental treatment or assistance for students to deal with personal, relationship, study and adjustment issues - where the person was less than 18 years at the date of the last entry in the record.

Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later
*068.199.002*

068.199.003

Drugs register and prescriptions

Destroy 5 years after last entry
*068.199.003*

068.199.004

Poisons register

Destroy 2 years after action completed
*068.199.004*

068.199.005

Appointments register.

Destroy 1 year after action completed
*068.199.005*

TERTIARY STUDENT SERVICES 068

The function of supporting individual students throughout their attendance at schools to assist them to undertake and successfully complete their studies. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.


Student Services liaison 357


The activities associated with internal and external providers for student related services. Including student associations, external service providers including child care facilities.

Entry No.

Description of Records

Disposal Action


068.357.001

Records documenting liaison activities undertaken with professional associations, private sector organisations and student groups.

Destroy 5 years after action completed
*068.357.001*

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