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Interview Guidelines – continued



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Interview Guidelines – continued





  1. Evaluate Interview (1 minute):

  • Objectively evaluate student using Interview Evaluation Form (See instructions on form). USE #2 PENCIL ONLY TO MARK FORM




  • Judges are NOT to discuss ratings for a student.


Special Note: Use the following method to evaluate each student:

Assume that each student starts with the same score of GOOD in each rating category (6 points respectively). Deduct or add points based upon student’s actual performance.


  • Stack Evaluation Forms per student and in order of judge.

Example:
Student Name: Jones: Judge 1, Judge 2, Judge 3

Student Name: Smith: Judge 1, Judge 2, Judge 3

Student Name: Carrington: Judge 1, Judge 2, Judge 3


Special Note: Evaluation Forms will be picked up periodically for computer input.


  • Repeat steps in section 2, “During Interview Competition”

INTERVIEW-4




MATERIAL CHECK SHEET

__________ Room Rosters ( 4 sets ) Two sets to be used in interview headquarters for

Checking in the Scantron forms. One set to post outside each Interview room and

one set for each head judges packet.


__________ Speech/Interview Master Schedule (Matrix) Check to make sure each student

has a minimum of 20 minutes between end of one event and the start of the other.


__________ Judges List with Room Assignments This list should be coordinated between

the Regional Coordinator and the Interview Chair. Room assignments should

have a mix of age, gender and experience.
__________ Judges Packets (9 or 18 depending on your region received in January) which

include: Instructions/handouts/sample practice Scantrons

Pre-Slugged Scantron for each student (put all in head judges’)

Pencils


Competition Handbook

Room Roster (in head judge’s packet)


__________ Alphabetical Judges List For easy check in.
__________ Judges Nametags with extra if you need to make adjustments.
__________ Extra Interview Scantron forms Incase some judge is missing one or someone

makes a mistake.


__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.


__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting Room rosters etc.


__________ Two large envelopes for sending Scantrons to Scoring.

INTERVIEW-5




INTERVIEW CHAIRPERSON TIMELINE


TASK

OCT

NOV

DEC

JAN

FEB

Determine personnel needed and begin recruiting volunteer Interview judges and runners.

X

X

X







Meet with Regional Coordinator to review room assignments for Interview and location of Orientation Room.







X







Attend Regional January training and pick up all Judge’s Packets, training materials, TrainingVideo and Scantron Forms.










X




Secure all Interview Packets, assume total responsibility for distribution and collection on Competition days.










X

X

Check supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)










X




Receive Pre-Slugged Scantron sheets from Regional Coordinator and secure with packets.










X

X

Organize material for distribution by Interview rooms (assemble packets and supplies mentioned above according to the “Time Schedule” in the Handbook.)










X

X

Arrange for TV and VCR/DVD player for Speech Judge Training










X




Arrange with Regional Coordinator Name badges for all Interview Judges.










X




Prepare and conduct orientation meeting for all Interview Judges using training video.













X

At the end of Competition secure all Interview Scantron Sheets and give to Scoring.













X

Collect all Volunteer Response sheet, and make suggestions for next year













X

Send appropriate Thank-Yous













X

INTERVIEW-8



ESSAY
ESSAY CHAIRPERSON
DUTIES/RESPONSIBILITIES


  1. Secure 25 to 30 Essay graders who are trained in rubric scoring. The number of judges can vary depending upon the number of teams in your region. Graders should read about 10 to 15 papers per hour of grading time.




  1. Consult Site and Facilities Coordinator to arrange for an essay grading room, usually a library or large Teacher’s Lounge. The room should have a table for every 2 to 4 judges and one or two large tables for the Essay Chairperson. It is desirable to secure a room in a quiet location without potential interruptions. Secure an adjoining room or area for essay score keeper, who will determine the need for a third read.




  1. Secure necessay materials (see materials list).




  1. Notify Food Coordinator of the number of graders who will be eating Friday evening.




  1. Attend January training with State Essay chair. Obtain all training materials, sample essays, and rubrics. Obtain copies of essay prompts from State Chair and store in a secure location.




  1. Obtain nametags, parking permits (if necessary) and necessary school maps for graders.




  1. Re-confirm graders’ participation the week prior to the competition.




  1. The essay writing portion of the Academic Decathlon contest will be held on Friday prior to the speech and interview events. Set aside 1 ½ to 2 hours for training on the scoring day. Allow enough time to review procedures, discuss this year’s essay prompts, review sample essays, give instructions regarding use of the rubric for grading, and conduct any other training necessary.




  1. Supervise the scoring of the essay papers.




  1. Collect graded essays, make certain all essays have at least two reads, supervise the calculating of averages and determine of a third read is needed. Record essay scores on Official Score Report and deliever all essays and score report to Scoring, as soon as the grading is completed.




  1. Supervise discussion of top essays with a few of the judges to determine Outstanding Essay. Report to Scoring which essay has been determined to receive Outstanding Essay Trophy. Note: This is not automatically the highest scoring essay, you will receive instructions on this at the January training.




  1. Send appropriate thank-you notes.

ESSAY - 1

MATERIAL CHECK SHEET
__________ Essay Rubrics and Training Essays Obtained from State Essay Chair at January

training. Make sure there are enough copies for each of the graded essays.


__________ Competition Handbooks for every judge.
__________ Alphabetical Judges List For easy check in.
__________ Judges Nametags with extra if you need to make adjustments.
__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.


__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting essay results etc. Calculators for determining averages.


__________ Master List for recording scores and determining if a third read is needed.

(Obtained at the January training)


__________ Two large envelopes for sending results to Scoring.

ESSAY - 2



ESSAY CHAIRPERSON TIMELINE


TASK

OCT

NOV

DEC

JAN

FEB

Determine personnel needed and begin recruiting volunteer Essay judges and timers.

X

X

X







Meet with Regional Coordinator to review room assignments for Essay grading and location of Orientation Room.







X







Attend Regional January training and pick up all Judge’s Packets and training materials.










X




Check supplies needed (i.e. pencils, rubric, plain paper, and lined paper.)










X




Arrange with Regional Coordinator Name badges for all Speech Judges.










X




Determine number of volunteer meals needed and report this to coordinator.










X




Prepare for Essay judge training on competition day and arrange for “back-up” personnel in case of no-shows.










X

X

At the end of Competition secure all graded essays and give to Scoring.













X

Collect all Volunteer Response sheet, and make suggestions for next year













X

Send appropriate Thank-Yous













X

ESSAY - 3



SUPER QUIZ
SUPER QUIZ CHAIRPERSON
DUTIES/RESPONSIBILITIES
A. Before the Day of the Competition


    1. Familiarize yourself with the Decathlon Competition and the layout of the Super Quiz.




    1. Secure required personnel.

      1. Proctors (1 for every 2 schools) d. Runners

      2. Emcee to read test questions e. Aide for computer(if using

      3. Personnel for “Crowd Control” Power Point)



    1. Work with Facilities Chairperson to arrange for equipment and set-up that is required (i.e. tables, chairs, podium, microphone, projector and screen)




    1. Attend January training with State Super Quiz Chair. Obtain school name plates and banners at January Training, along with test questions for Super Quiz booklets and other training materials. It is your responsibility to keep all test questions, Emcee’s script and Power Point Presentation in a secure location until the day of the competition. Emcee’s script contains all the answers to the questions.




    1. Obtain and complete name tags for all the volunteers.




    1. Notify the Food Coordinator of the number of volunteers who will eat lunch on the day of the competition.




    1. Discuss the role of the media and other personnel with the Regional Coordinator.




    1. Meet with the Emcee a day or two before the competition and give them the Super Quiz Script, to allow them time to practice and clarify any pronunciation questions. That script must be kept secure as it contains all the answers.

B. Day of the Competition


1. Arrange for training of all Super Quiz personnel the morning of the Super Quiz

relay. This is best right before lunch as the relay is held right after lunch.




  1. Make final check of site to confirm set-up. Distribute testing packets and booklets to proctors. Verify operations of numbers on score stand.

SUPER QUIZ – 1




  1. Obtain pre-slugged scantron sheets for each student. Make sure they are in order of competition, i.e. V-7, V-8, V-9, S-4, S-5, S-6, H-1, H-2, H-3. Each proctor should have the answer sheets for two schools.




  1. Be sure to test all audio visual equipment. Arrange to meet with the prior to the competition to go over any last minute questions.




  1. Obtain extra testing materials (blank scantron sheet, pencils, etc) and have available for any changes.




  1. Arrange for a timer near the podium who will signal or sound when time is up for each question. A buzzer or a bell may be used for this signaling.




  1. It is suggested that you sit near the emcee during the actual competition to solve any problems that may arise and determine if an alternate question may be needed. Alternate questions are included in the Super Quiz booklets at the end of the regular questions. If alternate questions are not utilized during the competition do not reveal them to anyone as they be used then at the state competition.




  1. Collect scantron sheets at the end of each round and have the runners take them to scoring. Verify proctors score stand before starting each round.




  1. Verify all final scores with the proctors and the score stands. Award the Super Quiz Relay plaques to the first, second and third place teams.




  1. Report all final scores of the relay to the Scoring Chairperson




  1. Send thank you notes to volunteers. Make any suggestions for next year to your regional coordinator.

SUPER QUIZ – 2



MATERIAL CHECK SHEET

___________ Team List and Team Name Plates, check list to make sure there is a name

plate for each team, to be placed on the tables.
___________ Projector, computer and screen, if using the Power Point for the audience.
___________ Podium and Microphone, for the MC and speakers.
___________ Notebooks with questions for Decathletes, obtained at January training and

must be secured until competition.


___________ Script for Emcee, obtained at January training and must be secured until

competition.


___________ Timer and Buzzer or Bell used to signal time for the proctors.
___________ Proctors Nametags with extra if you need to make adjustments.
___________ Competition Handbooks for every proctor.
___________ Numbered Flip Charts, one for each team used for a running total of the team

score.
___________ Proctor Instruction Packets, obtained at January Training.


___________ Team Scantron Answer Sheets, these are preslugged for each decathlete along

with pencils for each student.


___________ Team Pennants, that each team will carry into the relay.
___________ Trophy Plaques to present at the conclusion of the relay.
___________ Scissor, Duck Tape, masking tape, pencils, red pens and any other extra supplies needed.
___________ Banners of any sponsors of the event.
___________ Extra layouts of the room to be used in set up of team seating and placement at tables.
SUPER QUIZ – 3

SUPER QUIZ CHAIRPERSON TIMELINE


TASK

OCT

NOV

DEC

JAN

FEB

Determine personnel needed and begin recruiting volunteer Super Quiz proctors, timer and Emcee.

X

X

X







Meet with Regional Coordinator to review location and set-up for the Super Quiz Relay







X







Discuss with Regional Coordinator role of media







X

X




Attend Regional January training and pick up all Proctor’s Packets, new pennants, name plates, test booklets, plaques and training materials.










X




Secure all Test booklets, assume total responsibility for distribution and collection on Competition days.










X




Secure Emcee script and Power Point presentation, as these contain all the answers.










X




Check supplies needed (i.e. pencils, pennants, name plates, etc.)










X




Arrange with Regional Coordinator Name badges for all Super Quiz Proctors.










X




Determine number of volunteer meals needed and report this to coordinator.










X




Prepare for Super Quiz Proctor training on competition day and arrange for “back-up” personnel in case of no-shows.










X

X

Supervise the set-up of the Super Quiz Relay, day before the competition.













X

At the end of Competition secure all answer sheets and give to Scoring.













X

Collect all Volunteer Response sheet, and make suggestions for next year













X

Send appropriate Thank-Yous













X

SUPER QUIZ – 4



REGISTRATION



  1. A registration packet will be sent to coaches well in advance of the region competition. The following items are included in the Appendix and must be returned by the coaches to the Regional Coordinator in January.

Code of Behavior – for each student

Medical Release form – for each student

Coach’s Registration form


  1. A team must submit a full registration packet for up to nine team members. If less than nine team members, the coach must mark on the registration form which team member will be participating in Super Quiz twice. SUBSTITUTIONS MUST BE MADE NO LATER THAN THE WEDNESDAY PRIOR TO THE 1ST EVENT.




  1. All students in attendance must present valid picture ID at registration. All students in attendance must meet state criteria for eligibility for participation in extracurricular activities.




  1. Coaches must sign registration form after all verification of student ID’s and attendaance.




  1. All Code of Behavior forms and Medical Release forms for teams advancing on to state, must be sent to state director following the competition.

REGISTRATION - 1


SAMPLE FORM


Last Name ____________________ First Name _________________



CODE OF BEHAVIOR

Foreword: The effort of the Academic Decathlon concept is to recognize the best efforts of Arizona's youth. All understand the importance of establishing and maintaining a level of expectation to serve as a goal for youth to reach their highest potential in all their endeavors. Just as the Academic Decathlon has established high expectations academically, equally high expectations exist for all student behavior. The following is a statement of minimum expectations regarding behavior for those participating in the Arizona Academic Decathlon competitions:


a. Students will show exemplary respect for all facilities related to the Decathlon competition to assure that nothing is done to cause damage. It is understood that should any damage occur, the person(s) responsible will be held accountable for damages incurred.
b. Students will follow carefully the directions of the Decathlon event supervisor and will not take exception to the order of procedure of an event.
c. Students will show respect for peers, coaches and volunteer workers throughout the entire competition procedures.
d. Students will be supervised by their coaches at the Decathlon activities, at their place of lodging, and other related sites during the competition events.
Students, parents, and coach(es) shall be expected to support this Code of Behavior. In the event that a student does not comply with the expected level of behavior, the Regional or State Competition Coordinator shall have the right and responsibility to establish appropriate sanctions. Sanctions may include disqualifying the student or his/her team from receiving any recognition as a result of the competition(s).
The signatures which follow affirm support for this Code of Behavior during all 2009 Arizona Academic Decathlon Regional and State competitions:

Student ___________________________________________________________________


Parent/Guardian ____________________________________________________________
Coach ____________________________________________________________________
School ____________________________________________________________________

NOTE: Please return one of these forms, fully signed, for each student participant to your Regional Coordinator along with the required "Extracurricular Activities" sheets, "Coach's Registration " and "Medical Release" forms.

S
Last Name ___________________ First Name ____________________


AMPLE FORM

PARENTAL CONSENT FOR MEDICAL CARE FOR A MINOR


Arizona law requires parental consent for medical, surgical, and psychiatric treatment of minors (in Arizona, minors are individuals under *18 years of age). In order for necessary medical care to be arranged for your student while participating in the ARIZONA ACADEMIC DECATHLON program, please complete the medical treatment form below and return to your coach who will make a copy for his/her records and send the original to the region coordinator.

Please print or type


CONSENT TO MEDICAL TREATMENT
Date: ________________
I, , am the parent or legal

(parent or legal guardian)

guardian of , a minor, whose

(student's name)

date of birth is - - .

I hereby give consent to authorized staff of the ARIZONA ACADEMIC DECATHLON program to


obtain necessary medical treatment for my student while participating in the Academic Decathlon Competition(s).
Parent/legal guardian name:

(please print)



*(signature)


Home Address: City/Zip Code
Emergency phone: Home: ( )
Work: ( )
List below two individuals willing to transport and assume responsibility for the above student in case of illness or accident, if you cannot be reached:
____________________________________________________Phone_____________________________
____________________________________________________Phone_____________________________
Student Medical Evaluation: YES NO
Vision Problem ____ ____ Student wears ___Glasses ___Contacts ___Neither

Hearing Problem ____ ____ Students wears hearing aid ___Yes ___No

Convulsions ____ ____ Medication__________________________________

Diabetic ____ ____ Medication___________Reg/NPH________Insulin Dose____

Asthma ____ ____ Mild/Moderate/Severe Medication____________________

Allergies ____ ____ Mild/Moderate/Severe Medication____________________

Allergic to: Medication________________Food________________________Other____________________
Other problems, medications, and restrictions________________________________________________________
*Have student designate “18/older” and sign

ARIZONA ACADEMIC DECATHLON



(SAMPLE INTERVIEW RESUME)

Name

GOALS AND OBJECTIVES



EDUCATION



SCHOOL ACTIVITIES


EXTRACURRICULAR ACTIVITIES


ACHIEVEMENT AWARDS




COMMUNITY SERVICE




WORK EXPERIENCE



COACH’S REGISTRATION (Sample)

REGION - ARIZONA ACADEMIC DECATHLON

February 1-2, 2008
__________________________________________________________________________

NAME OF SCHOOL

__________________________________________________________________________

NAME OF PRINCIPAL (Printed) TELEPHONE NUMBER

__________________________________________________________________________

ADDRESS CITY ZIP


Our Team Coach / Coordinator is: ____________________________________________
Assistant Coach(es) ____________________________________________

____________________________________________ Signature of Principal


TEAM MEMBER INFORMATION
CATEGORY NAME GPA Check here if

student is doing more than one round of Super Quiz



HONORS
_____________1. ____________________________________ _______ _________
_____________2. ____________________________________ _______ _________
_____________3. ____________________________________ _______ _________

SCHOLASTIC
_____________4. ____________________________________ _______ _________
_____________5. ____________________________________ _______ _________
_____________6. ____________________________________ _______ _________

VARSITY
_____________7. ____________________________________ _______ _________
_____________8. ____________________________________ _______ _________
_____________9. ____________________________________ _______ _________
PLEASE RETURN: MEDICAL RELEASE FORMS AND CODE OF BEHAVIOR BY: JANUARY 11, 2008 SEND TO:

NOTE: Computer numbers will be filled in by Region Competition Coordinator.

Verified by coach at check-in: ____________________________________________________________

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