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Front of Room




Test Room Proctor: Check to see that your test room is set up like this
Each desk should be labeled with Student Team

and ID number



PROCTOR/TEST-3
TEST COORDINATOR TIMELINE



TASK

OCT

NOV

DEC

JAN

FEB

Determine personnel needed and begin recruiting volunteer test proctors and runners.

X

X

X







Meet with Regional Coordinator to review room assignments for testing and location of test distribution.







X







Attend Regional January training and pick up all tests, music CDs, test proctor packets.










X




Secure all testing materials, assume total responsibility for test distribution and collection on Competition days.










X

X

Check supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)










X




Receive Pre-Slugged Scantron sheets from Regional Coordinator and secure with tests.










X

X

Organize test material for distribution by testing rooms (assemble tests and supplies mentioned above according to the “Time Schedule” in the Handbook.)










X

X

Secure a CD player for each test room for Saturday













X

Prepare and conduct orientation meeting for all test proctors, aides, and runners.













X

At the end of Competition box and secure all tests. Give boxed tests to Regional Coordinator for destruction.













X

Collect all Volunteer Response sheet, and make suggestions for next year













X

Send appropriate Thank-Yous













X

PROCTOR/TEST-4



MEDALS AND AWARDS DISTRIBUTION
Winners of all Region competitions will be announced at an Awards Presentation shortly after the actual competition. The date, time and location of that event will be announced by the Region Coordinator.
In keeping with the idea that students compete on both an individual and group basis, awards for the Academic Decathlon will be given for each Region as follows:
1. All participants will receive a certificate of recognition.


  1. A perpetual Decathlon trophy will be awarded to the team whose team members acquire the highest number of points in all ten Decathlon events (this trophy may be displayed for one year in the winning school). In addition, a permanent trophy will be presented to the first place school at the state awards ceremony; it will include a listing of all team members and coach(es) for display in the school. All team members will also receive special ten-event gold medals.

3. A permanent trophy will go to the 2nd place team; all nine team members will also

receive ten-event silver medals.


  1. A permanent trophy will go to the 3rd place team; all nine team members will also receive ten-event bronze medals.

5. Medals for individuals will be awarded on the basis of their own individual scores

for:

____________________________________________________________________________



TEST HONOR SCHOLASTIC VARSITY

CATEGORY STUDENTS STUDENTS STUDENTS

_____________________________________________________________________________


Economics 1,2,3rd place 1,2,3rd place 1,2,3rd place
Art same same same
Language & same same same

Literature


Mathematics same same same
Music same same same
Social Science same same same
Super Quiz same same same

MEDALS/AWARDS-1


Essay same same same
Interview same same same
Speech same same same

_____________________________________________________________________________


Medals for individuals will be awarded based on each student's cumulative scores covering all ten events:
Individuals in Honors group -- 1, 2, 3rd places
Individuals in Scholastic group -- 1, 2, 3rd places
Individuals in Varsity group -- 1, 2, 3rd places
6. The outstanding individual essay, speech and interview will receive trophies/plaques at both

the Region and State competitions.


7. The 1st , 2nd and 3rd place teams in the Super Quiz Relay will receive plaques upon

completion of the relay. Trophies will be awarded to Super Quiz teams for 1st, 2nd and 3rd

places. Each member of the winning teams will receive a Super Quiz medal for the

appropriate 1st, 2nd and 3rd place award. No scholarships are awarded for the Super Quiz

team event.
8. For each Region competition, the Arizona Academic Decathlon Association will award

scholarships to members of the 1st, 2nd and 3rd place teams; and scholarship(s) to the

student(s) in each division (Honor, Scholastic & Varsity) who receive(s) the gold medal in

each of the following events: Economics, Art, Music, Language & Literature, Social Science,

Mathematics, Essay, Interview, Speech, Super Quiz and combination of all Ten Events.

Scholarships will also be awarded to students who place second and third in the Ten Event

category. Please note that duplicate medals and scholarships will be awarded in case of tie

scores in the individual events.


9. At both the Region and the State competition, the student with the highest overall score will

receive and individual trophy. At the State competition, the coach of the highest scoring

student will receive a plaque.


NO SCHOLARSHIPS WILL BE AWARDED FOR THE 2012 COMPETITIONS

MEDALS/AWARDS-2



AWARDS TABLE SET-UP
MEDALS


Category

Gold

Silver

Bronze

Art










Economics










Essay










Interview










Lang/Lit










Math










Music










Science










Speech










Super Quiz










Ten Event Top Individual










**Super Quiz Team

9

9

9

**Team Award

9

9

9

* There may be ties in several categories

** No Ties for this category


TROPHIES (One Each)
Outstanding Interview

Outstanding Speech

**Outstanding Essay

**Rookie of the Year

**Most Improved Team

Highest-Scoring Student

**Super Quiz - combined written and relay -

First Place – Gold

Second Place – Silver

Third Place – Bronze

**First Place Team (Gold)

**Second Place Team (Silver)

**Third Place Team (Bronze)
** No Ties for this category
MEDALS/AWARDS-3

DUPLICATE MEDALS AND AWARDS REPORTING FORM
MEDALS


Category

Gold

Silver

Bronze

Art










Economics










Essay










Interview










Lang/Lit










Math










Music










Science










Speech










Super Quiz










Ten Event Top Individual











TROPHIES


SUPER QUIZ RELAY GOLD SILVER BRONZE

OUTSTANDING SPEECH




OUTSTANDING INTERVIEW




HIGHEST SCORING STUDENT



This form may be emailed or sent to State Director prior to the Febuary Board Meeting

MEDALS/AWARDS-4
NAME IDENTIFICATION BADGES FOR STUDENTS


  1. Each student will have an ID badge to be worn to all decathlon functions. It will be prepared by the Regional Coordinator and given to students upon arrival. The four-digit ID number will appear on test booklets, answer sheets, testing room desks, speech and interview forms, and essay sheets.




  1. It is recommended the use of badges that have a cord that goes around the neck rather than those that pin or stick.




  1. The first two digits of the ID are the school number that was assigned in advance of the competition. The last two digits represent the division of competition for that student. If, for example, Jefferson High’s school number is 14, the nine team members’s ID numbers will be:

Honors 1: 1401 Scholastic 4: 1404 Varsity 7: 1407

Honors 2: 1402 Scholastic 5: 1405 Varsity 8: 1408



Honors 3: 1403 Scholastic 6: 1406 Varsity 9: 1409


  1. Also on the badge you want to place the student’s testing room, speech room and time, and interview room and time. The badge may look like this




  1. Names and the four-digit ID can be programmed into the scoring program for printing on all testing forms. The names and numbers may also be programmed into a computer file so that name labels and badges along with other documents can be printed as needed for the competition.

NAME ID-1

SCORING

Chairperson Responsibilities


  1. The Regional Coordinator will appoint a scoring chairperson as early as possible. The coordinator and scoring chairperson will attend a manditory training session in January to review all aspects of the scoring program.




  1. The Scoring chairperson will select a scoring committee that consists of 2 to 4 person, along with 2 students aides. The scoring team consists of:

    • 1 chairperson

    • 1-2 persons entering scores

    • 1 person to compare scores and look for “zero” scores and confirm that there are not missing scores, except for students not present or who did not take the test.

    • 2 aides to place printed scores in envelopes to be returned to coaches.




  1. Practice using the USAD scoring program at one of the scrimmages held throughout the state, to produce all needed documents at the final meet.




  1. Presulg all answers sheet with student names and numbers provided by Regional Coordinator.




  1. On Friday evening before the scoring committee leaves, it must have done the following:

    • Entered and verified all essay, speech and interview scores.

    • Have ready to return to coaches Saturday all speech and interview judges’ scoring forms as well as the essay and scores of each essay judge.




  1. The committee ahould be in place Saturday at the time that the first test is completed ready to enter these scores. As scores are ready the results should be given to the person or committee that will be compliying the Awards Script.




  1. Copies of team reports will be made for each team, the Scoring Chair and the Regional Coordinator. Team reports will be ready to return to coaches at the end of competition.




  1. Once all the awards’ lists have been generated, they can be given to the person in charge of the Awards Script.




  1. Email all score reports to the State Scoring Chair and State Director by Saturday evening following the Awards Program.

SCORING-1



SPEECH
SPEECH CHAIRPERSON
DUTIES/RESPONSIBILITIES


  1. Secure 27 to 54 judges (3 per room for 9 to 18 speech rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students.




  1. Secure 9 to 18 timers. These may be students or adults from the host school or other schools in the district.




  1. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck – the scores! Absolute certainty with score validity is essential.




  1. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site.




  1. Secure videotape or CD of Speech Training Video to be used at the Judges’ Orientation Meeting from the State Speech Chair at the January training.




  1. Procure necessary materials. (See materials list)




  1. Obtain room number for speech rooms and insert into the Speech Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview.




  1. Assign judges to speech rooms. Assign a head judge for each room.




  1. Use prepared Speech Judge Packets you received at January training and insert pre-slugged answer sheets in the head judge’s packet for that room. Packets will contain training material along with Speech Impromptu topics. Have blank note cards and pencils in each room for use in Impromptu Speech preparation, upon student request.




  1. Use prepared Timer Packets you received at January training and assign timers to each room.




  1. Orient timers demonstrating the speech and use of time cards. Provide timers with training and orientation for entries in the Speech Log.




  1. Obtain name tags for judges and timers.




  1. Reconfirm judges’ participation the day preceeding the competition.

SPEECH-1



  1. Check to see that each speech room has been properly set up before competition. Plan to be available throughout the competition day activities.




  1. Hold Judges’ Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges. Go over all speech penalities at this training session. Hold meeting for timekeepers and other aides and runners.




  1. Check and log all speech forms received from speech rooms prior to sending them to scoring. Deliever or supervise the delivery of speech forms to the scoring room. Before the end of all the speeches confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession.




  1. Send appropriate thank-you notes.

SPEECH-2


MATERIAL CHECK SHEET

__________ Room Rosters ( 4 sets ) Two sets to be used in speech headquarters for checking

in the Scantron forms. One set to post outside each Speech room and one set for

each head judges packet.


__________ Speech/Interview Master Schedule (Matrix) Check to make sure each student

has a minimum of 20 minutes between end of one event and the start of the other.


__________ Judges List with Room Assignments This list should be coordinated between

the Regional Coordinator and the Speech Chair. Room assignments should have a

mix of age, gender and experience.
__________ Judges Packets (9 or 18 depending on your region received in January) which

include: Instructions/handouts/sample practice Scantrons

Pre-Slugged Scantron for each student (put all in head judges’)

Pencils


Competition Handbook

Blank notecards for Impromptu

Impromptu topics (in head judge’s packet)

Room Roster (in head judge’s packet)


__________ Timers Packets which include:

Instructions

Stopwatch

Pencils


Timing Cards
__________ Alphabetical Judges List For easy check in.
__________ Judges Nametags with extra if you need to make adjustments.
__________ Extra Speech Scantron forms Incase some judge is missing one or someone

makes a mistake.


__________ Re-Certification Hours Certificates Your region may participate in this for

teachers that volunteer.


__________ Extra pencils, highlighters, tape and other materials needed for checking in,

posting Room rosters etc.


__________ Two large envelopes for sending Scantrons to Scoring.

SPEECH-3


SPEECH JUDGING SESSION – Time Outline
Time Limit Procedure
30 Seconds A. The student enters the room.

1. Head judge welcomes the student



  1. Head judge has judges introduce themselves

  2. Head judge may ask the student to announce his/her name and student number if they are not clearly visible.

  3. Head judge should give the instructions for the Prepared Speech (or allow the timer in the room to do this), including:

    1. The prepared speech should be no less than 3 ½ minutes and no more than 4 minutes. If time is called. The student must stop immediately or receive a time penalty.

    2. Timing judge will give timing instructions demonstrating time cards for one minute remaining, 30 seconds remaining, and no time remaining.

    3. The student will be asked to begin his/her prepared speech.

_________________________________________________________________________________________

4 Minutes B. The student delivers the Prepared Speech

25 Seconds 1. Head judge congratulates the student on his/her prepared speech;

2. Head judge informs the student of the Impromptu Speech and tells the

student that he will give him a slip of paper containing 3 impromptu

topics. From the time the student looks at the paper, he/she has one

minute to prepare the Impromptu Speech about one of the topics.


  1. Head judge gives the following instructions for the Impromptu Speech (or

allows the timer to do this), including:

    1. Impromptu speech must be no less than 1 ½ minutes and no more than 2 minutes. If time is called, the student must stop immediately or receive a timing penalty.

    2. Timing judge will give instructions regarding timing and demonstrate the timing cards.

  1. Head judge hands the Impromptu Speech topics to the student.

________________________________________________________________________________________________

1 Minute

  1. The competitor is given 1-minute to select a topic and prepare the

impromptu speech.

This is not counted as part of the 1 ½-2 minute speech time.



  1. Following the 1-minute preparation time, the timing judge will call

“Time” and the student must begin the impromptu speech.

NOTE: During the student’s 1-minute preparation time, judges may start

scoring the prepared speech. This is the only time judges should

work on the rubric while a student is in the room; at all other times

their attention should be on the student.

________________________________________________________________________________________________



2 Minutes C. The student delivers the Impromptu Speech

5 Seconds 1. Head judge congratulates the student on the impromptu speech.

2. Judging panel can now wish the student well and dismiss him/her.



________________________________________________________________________________________________ D. The student exits the judging room

NOTE: Student should be in the judging room for only 8 minutes.

2 Minutes 1. Timing judge gives judges exact time for both speeches.

2. Judges complete scoring of Speech Evaluation Form.

3. Head judge collects all Speech Evaluation Forms.

________________________________________________________________________________________________


SPEECH-4


INSTRUCTIONS FOR THE HEAD JUDGE

Of each JUDGING PANEL
The responsibilities of the head judge of each speech room are:

  • Coordinate arranging the room before the competitors arrive.


Student

(student’s back to the door)
Judge Judge Judge
Timer (Make sure student and timer have a very clear

view of each other.)

  • Solve problems that might occur with regard to the scoring or judging of contestants in your room. Unsolvable problems should be referred to the Speech Coordinator.

  • Review the responsibilities of a speech judge and the timing judge with the judging panel assigned to your room. The head judge or another judge selected by the head judge will greet each competitor at the door and welcome him/her to the room.

  • Briefly, explain the procedures to the student and tell him/her when to begin.

  • Start, on time, follow the time schedule (see “time outline”), and end on time, please.

  • If a student uses note cards during the prepared speech, do not take them up.

  • After the student has presented his/her prepared speech, give him/her the appropriate set of impromptu topics. REMEMBER: There is a separate set of impromptu topics following the break. Be sure to use the correct set. Take up the impromptu topic cards and the student’s note cards (if used) after the impromptu is complete and before the student leaves the room.

  • Verify that score sheets from each judge for each student are complete. Make sure each Scantron has all the necessary identifying information recorded on it. Make sure the scoring marks are dark and can be read properly by the Scantron machine and that there is only ONE mark per rating category for the prepared speech and ONE mark per rating category for the impromptu speech.

  • If a student is a “No Show,” each judge should indicate that on the score sheet and give it to the head judge to submit with the other completed score sheets. All score sheets will be sent to the scoring room. However, save the “No Shows” until the end of the judging period in case the student arrives late (through no fault of his/her own) and the Speech Coordinator can work him/her in to a time slot later in the schedule.

  • Arrange student score sheets in order by judge, all facing the same direction. (Example: Student-Jones: Judge 1, Judge 2, Judge 3) Place all score sheets in the envelope provided by the speech coordinator. Envelopes will be picked up at a designated time.

  • At the conclusion of the judging period, ask each judge and the timer to return all training materials and pencils to their respective manila envelopes. Return them to the speech coordinator in Room ____________.

  • Have your judging panel assist you in putting the room back in its original condition.

  • Do not leave the room until all Scantron Evaluation Forms have been picked up.

  • Do not leave any of your materials unattended. It is very important that the impromptu topics remain a surprise to the students and that Scantron scores are not revealed.

SPEECH-5

SPEECH CHAIRPERSON TIMELINE


TASK

OCT

NOV

DEC

JAN

FEB

Determine personnel needed and begin recruiting volunteer Speech judges and timers.

X

X

X







Meet with Regional Coordinator to review room assignments for Speech and location of Orientation Room.







X







Attend Regional January training and pick up all Judge’s Packets, training materials, Speech Video and Scantron Forms.










X




Secure all Speech Prompts, assume total responsibility for distribution and collection on Competition days.










X

X

Check supplies needed (i.e. pencils, Scantron answer sheets, plain paper, and lined paper.)










X




Receive Pre-Slugged Scantron sheets from Regional Coordinator and secure with packets.










X

X

Organize material for distribution by Speech rooms (assemble packets and supplies mentioned above according to the “Time Schedule” in the Handbook.)










X

X

Arrange with Regional Coordinator Name badges for all Speech Judges.










X




Arrange for TV and VCR/DVD player for Speech Judge Training










X




Prepare and conduct orientation meeting for all Speech Judges and timers, using training video.













X

At the end of Competition secure all Speech Scantron Sheets and give to Scoring.













X

Collect all Volunteer Response sheet, and make suggestions for next year













X

Send appropriate Thank-Yous













X

SPEECH-8


INTERVIEW
INTERVIEW CHAIRPERSON
DUTIES/RESPONSIBILITIES


  1. Secure 27 to 54 judges (3 per room for 9 to 18 interview rooms) and extras to replace last minute withdrawals. Use people from service clubs, Junior League, retired teachers, and current school and district staff. DO NOT use parents or other relatives of students.




  1. Secure at least two people to verify scores before scantron sheets are sent to scoring. Check and recheck – the scores! Absolute certainty with score validity is essential.




  1. Give food coordinator a total count of personnel you are having as volunteers (judges, timers, scorers) who will be eating at the competition site.




  1. Secure videotape or CD of Interview Training Video to be used at the Judges’ Orientation Meeting from the State Interview Chair at the January training.




  1. Procure necessary materials. (See materials list)




  1. Obtain room number for interview rooms and insert into the Interview Matrix. Check to make sure in Matrix that all students have a minimum of 20 minutes between speech and interview.




  1. Assign judges to interview rooms. Assign a head judge for each room.




  1. Use prepared Interview Judge Packets you received at January training and insert pre-slugged answer sheets in the head judge’s packet for that room.




  1. Obtain name tags for judges.




  1. Reconfirm judges’ participation the day preceeding the competition.




  1. Check to see that each interview room has been properly set up before competition. Plan to be available throughout the competition day activities.




  1. Hold Judges’ Orientation Meeting; show video tape and explain scoring. Extend meeting for special instructions to Head judges.




  1. Check and log all interview forms received from interview rooms prior to sending them to scoring. Deliever or supervise the delivery of interview forms to the scoring room. Before the end of all the interviews confirm no-shows and any missing speech score forms and inform scoring. Check-Recheck all forms!!- before they leave your possession.




  1. Send appropriate thank-you notes.

INTERVIEW-1

I

NTERVIEW

Region Interview Judge’s Packet




Packet Includes:

  • Purpose of Interview

  • Judge’s Responsibilities

  • Interview Guidelines

  • Interview Scoring

  • Interview Questions, Fact Sheet & Work Sheet


Purpose of Interview:
To evaluate a student in an interview setting in order to rate his/her ability to do the following:

1. Informally and orally present ideas and responses that are appropriate to the setting and the questions asked.


2. Listen to the comments and inquiries of the interviewers and elaborate with interesting detail and vivid impressions while avoiding repetition.
3. Establish and maintain rapport with members of the interview group through voice, gesture and attitudinal posture.
4. Use voice, vocabulary and language structures appropriate to informal oral communications.


Interview Judge’s Responsibilities:

  • Conduct objective, consistent and uniform interviews.

  • Create an interview atmosphere which is positive relaxed and gives the student the opportunity to perform to the best of his/her abilities.

  • Be personable, attentive and responsive to student’s comments. (Do not interrupt, be confrontational or argumentative).

  • Ask pre-determined interview questions. Follow-up questions may be asked to seek clarification or to expand the student’s comments. (Do not ask student which school they attend or any questions regarding race, religion, creed, ethnic groups, national origin or ancestry, political beliefs or affiliations).

  • Allow the student to complete his/her comments before moving to the next question or ending the interview.

  • Keep on time schedule. (10 minutes per student, 2 minutes preparation time, 7 minutes interview time, 1 minute evaluation time)

  • Rate the student’s interview performance according to the ten categories of communications skills listed on the official Academic Decathlon Interview Evaluation Form.

INTERVIEW-2

Interview Guidelines


Before Conducting Interviews:


  • Set Up Room:

  • Student’s chair and/or table (facing judges, not facing room door)

  • Judge’s table/chairs for 2 or 3 judges (forming semi-circle)

  • Time clock

  • Scoring pencils (#2 lead only)




  • Assign Interview Tasks:

  • Greet student

  • Explain format

  • Keep time

  • Select/assign interview questions to each judge for first interview period

  • Select/assign interview questions to each judge for second interview period




  • Hand out/Prepare Interview Forms

  • Interview Question Sheet

  • Student Interview Resume

  • Interview Evaluation Forms (3 per student), complete according to “Directions”.

  • Special instructions: Judges to put name on each Evaluation Form. Keep Evaluation Forms in order for each student and in sequence i.e. Judge #1, #2, #3.


During Interview Competition (10 minutes per participant):


  1. Prepare For Interview (2 minutes):

  • Review Student Interview Resume (See “Sample” page 6)

  • Ask student about personal goals, school or extracurricular activities, achievements/awards, community service or work experience listed on resume




  1. Conduct Interview:

  • Student Greeter: Invite student into room, warmly greet student using his/her name and introduce self. Other judges introduce self.

  • Chairperson: Explain format, time frame and the warning to end the interview.

  • Time Keeper: Start time (interview is 7 minutes in length)

  • Judges: Match student to Evaluation Form using student I.D. number. Ask pre-determined and follow up questions. Place your name on form.

  • Time Keeper: Indicate last question at 6 minutes 30 seconds. At 7 minutes, call time and allow student to finish last comment.

  • Chairperson & Judges: Thank student and offer best wishes.

INTERVIEW-3





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