School of Mathematical & Computer Sciences Dept of Computer Science



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Maximum period of study


Unless a student formally withdraws (or is withdrawn by the School of Mathematical and Computer Sciences following the issuant of a letter requesting to know if they are intending to complete or continue their studies) they will be deemed as being active and will have a maximum of ten years to complete their degree from the date of their matriculation. That is, students cannot expect to discontinue their studies (for whatever reason), not inform the CS DL team (or Heriot-Watt University) of their withdrawal, and then be permitted to have any extension to their maximum period of study – the above rules are by exception, rather than the norm.
Therefore, students have to complete their degrees before their ten year study period elapses. That is, if a student was matriculated at 1st September 2001, they have to complete their degree by June 2011 – the June 2011 being their last examination diet for which they can register for examinations.
Students who do not complete their degree within the ten year period can appeal to the University for an extension (normally a maximum of one year). However, for the appeal to be successful, there has to be compelling reasons to support the student’s case. If a student knows that they are going to be unable to study for a period of diets (i.e., more than two consecutive diets) then they should seek to suspend their studies for the duration of their intended study absence.
Any undergraduate student wishing to temporarily suspend their studies or apply for an extension to their period of study need to apply to contact your School/Institute Office.

PART B – UNIVERSITY INFORMATION

The Academic Registry is responsible for producing Part B of the handbook to provide information and assistance on University policies and support services. Kathy Patterson is the University Registrar and Deputy Secretary.

All flexible, distributed and independent learners should contact Miss Jenny Tough, Administrative Officer, Academic Registry, on any query relating to Part B of this handbook and this will be directed to the relevant staff.

Email: J.Tough@hw.ac.uk

Tel: + 44 (0)131 451 3292



Please note that the following sections are standard sources of information provided to all students. However, certain aspects are programme-specific and students should refer to Part A where directed.

B1. ORDINANCES AND REGULATIONS
Heriot-Watt University has a detailed set of rules which governs the operation and management of University business. These are referred to as Ordinances and these Ordinances are set by the Court, which is the governing body of the University. The University Ordinances are also supported by University Regulations which detail the rules, policies and practices which Staff and Students must adhere to for all academic matters.
The following section on Academic Support Services often refers to Ordinances and Regulations. These links will provide you with information and guidance on all matters relating to your academic life.
A full list of Ordinances and Regulations are available at the following weblink:
http://www.hw.ac.uk/ordinances/regulations.pdf

B2. QUICK FINDER GUIDE TO ACADEMIC SUPPORT SERVICES



1. Academic Support
On-campus students at Heriot-Watt University are provided with the following services, and where possible we will seek to provide you with the same opportunities.


Subject Area


For More Information Please Refer to:

1.1

Mentoring

http://www.hw.ac.uk/quality/studentsupport.htm

and


http://www.hw.ac.uk/registry/enrolment.htm
Please note that each student will be notified of a named contact within the Approved Learning Partner (ALP) who can be consulted on all aspects of work, study and other areas of student life. Typically, these individuals are known as mentors.


1.2

Professional

Development

Planning

For further information and to access e-PDP templates:

http://www.hw.ac.uk/careers/pdp/index.php

1.3

Student Feedback

http://www.hw.ac.uk/quality/studentfeedback.htm
Please communicate with your mentor in the first instance.



2. Enrolment, Attendance and Periods of Study


Subject Area


For More Information Please Refer to:

2.1

Accreditation of Prior

Learning

http://www.hw.ac.uk/ordinances/regulations.pdf
Regulation 46 – Accreditation of Prior Learning (APL)


2.2

Change of Address

Application Form:

http://www.hw.ac.uk/registry/resources/ChangeofAddress.pdf


Please refer to the programme information in Part A of this handbook for further details on notifying a change of address to the relevant School/Institute.


2.3

Enrolment

http://www.hw.ac.uk/registry/enrolment.htm
Please refer to the programme information in Part A of this handbook for further information on Enrolment.


2.4

Periods of Study

To apply for an extension to the period of study -

Undergraduate students should complete the Student Appeal Form (Approval by Undergraduate Studies Committee):

http://www.hw.ac.uk/registry/resources/studentappealform.doc


Postgraduate students should complete an Amendment to Registration Form (Approval by School/Institute):

http://www.hw.ac.uk/registry/resources/amendmenttoregistration.doc


Additional information is available from:

http://www.hw.ac.uk/ordinances/regulations.pdf


Regulation 3 – Modular First Degrees, paragraph 6

Regulation 4 – Postgraduate Diplomas and Graduate Diplomas, paragraph 10

Regulation 18 – Postgraduate Certificates and Graduate Certificates, paragraph 10

Regulation 44 – Mixed-Mode Study – Modular First Degrees (for undergraduates only), paragraph 4

Regulation 48 – Higher Degree of Master (Taught), paragraph 10
Please refer to the programme information in Part A of this handbook for further details on Periods of Study.


2.5

Student Personal

Information (Data

Protection)

Student Data Collection Notice and Student Personal Data Statement:

www.hw.ac.uk/students/data_protection_policy.pdf






3. Guidance on Assessment


Subject Area


For More Information Please Refer to:

3.1

Common

Assessment

and Progression

System (CAPS)

CAPS Policy:

http://www.hw.ac.uk/registry/policies.htm

3.2

Extension to

Assessment

Deadlines

Further information is available from:

http://www.hw.ac.uk/registry


Please refer to the programme-specific information in Part A of this handbook for further details on extensions to assessment deadlines or refer to the Campus Office in the first instance.


3.3

Non-Submission of

Assessment

Where applicable, students should inform their School/Institute if they are unable to submit assessed work for any reason.


3.4

Submission of

Assessment

Please refer to the programme-specific information in Part A of this handbook for further details on Submission of Assessment deadlines.



4. Examination and Re-assessment Procedures


Subject Area


For More Information Please Refer to:

4.1

Assessment Results

http://www.hw.ac.uk/registry/examinations.htm
Please refer to the programme-specific information in Part A of this handbook for further details on assessment results.

4.2

Discretionary Credits

http://www.hw.ac.uk/ordinances/regulations.pdf
Undergraduate:

Regulation 3 – Modular First Degrees, paragraph 22
Postgraduate:

Regulation 4 – Postgraduate Diplomas and Graduate Diplomas, paragraph 20

Regulation 18 – Postgraduate Certificates and Graduate Certificates, paragraph 20

Regulation 48 – Higher Degrees of Master (Taught), paragraph 21


4.3

Examinations

http://www.hw.ac.uk/ordinances/regulations.pdf
Regulation 9 – Assessments and Examinations, paragraph 9, 12, 13
Students should refer to the relevant School/Institute or institution for information on fee requirements for the examination of courses for which they are enrolled.


4.4

Examination Diets

http://www.hw.ac.uk/registry/examinations.htm
Please refer to the programme information in Part A of this handbook for further details on examination diets.


4.5

Ill Health and

Extenuating

Circumstances – Examinations

http://www.hw.ac.uk/ordinances/regulations.pdf


Regulation 1 – General Regulation, paragraph 6

Regulation 3 – Modular First Degrees, paragraph 10, 16, 25

Regulation 4 – Postgraduate Diplomas and Graduate Diplomas, paragraph 12, 17, 21

Regulation 18 – Postgraduate Certificates and Graduate Certificates, paragraph 12, 17, 21

Regulation 44 – Mixed-Mode Study – Modular First Degrees (for undergraduates only), paragraph 8

Regulation 48 – Higher Degree of Master (Taught), paragraph 12, 17, 21


4.6

Special Circumstances in Assessment and Examinations

Policy:

http://www.hw.ac.uk/registry/resources/special-circumstances-policy.pdf


Application Form:

http://www.hw.ac.uk/registry/resources/special-circumstances-form.doc

4.7

Examination in Different Time Zones

Policy:

http://www.hw.ac.uk/registry/resources/QESCpolicyexams.pdf

4.8

Re-assessment

For Information:

http://www.hw.ac.uk/registry/examinations/reassessmentprocedures.htm


Please refer to the programme-specific information in Part A of this handbook for further details on re-assessment.


4.9

Use of Calculators

and Dictionaries in

Examinations

Policy on the Use of Calculators and Dictionaries:

http://www.hw.ac.uk/registry/policies.htm


For further information please refer to:

http://www.hw.ac.uk/ordinances/regulations.pdf


Regulation 9 – Assessment and Examinations, paragraph 8



5. Grading, Awards and Qualifications


Subject Area


For More Information Please Refer to:

5.1

Intermediate Awards

http://www.hw.ac.uk/registry/awards/intermediateawards.htm



5.3

Requirements for

Awards

http://www.hw.ac.uk/ordinances/regulations.pdf
Regulation 3 – Modular First Degree, paragraph 14, 20

Regulation 4 – Postgraduate Diplomas and Graduate Diplomas, paragraph 15, 19, 21

Regulation 18 – Postgraduate Certificates and Graduate Certificates, paragraph 15, 19, 21

Regulation 44 – Mixed-Mode Study – Modular First Degree (for undergraduate students only), paragraph 17, 20

Regulation 48 – Higher Degrees of Master (Taught), paragraph 15, 20, 22


5.4


Undergraduate

Honours

Classification and

Awards Grading


In some cases, Honours year may be available at the Approved Learning Partner, and it should be possible for students to transfer to Edinburgh to do the final Honours year.
Students should refer to the programme-specific information in Part A of this handbook on award criteria.



6. Graduation


Subject Area


For More Information Please Refer to:

6.1

Graduation

Information and

Application Forms

http://www.hw.ac.uk/registry/graduation.htm




7. Conduct, Discipline and Appeals


Subject Area


For More Information Please Refer to:

7.1

Academic Conduct

(including copying,

plagiarism and

collusion)

http://www.hw.ac.uk/ordinances/

Ordinance 9 – Student Discipline

Regulation 9 – Assessment and Examinations, Paragraph 8

Regulation 50 – Student Discipline
Further information on Student Discipline is available from:

http://www.hw.ac.uk/registry/discipline.htm

7.2

Academic

Misconduct

Please refer to your School/Institute in the first instance for further information on Academic Misconduct.


7.2

Appeals

http://www.hw.ac.uk/ordinances/regulations.pdf
Regulation 36 – Student Appeals


7.3

Detection of

Plagiarism

http://www.hw.ac.uk/registry/discipline.htm
http://www.hw.ac.uk/registry/resources/plagiarismjiscnote.pdf


7.4

Guidelines for

Students and Staff

on Student

Discipline

Procedures

http://www.hw.ac.uk/registry/resources/discguidelines.pdf


7.5

Plagiarism

Further Information is available from:

http://www.hw.ac.uk/registry/discipline/plagiarism.htm


Plagiarism Guide:

For an English language version, please refer to

http://www.hw.ac.uk/registry/resources/plagiarismguide.pdf

(this document is attached in Appendix A)


For the Chinese language version, please refer to

http://www.hw.ac.uk/registry/resources/plagiarismguidechinese.pdf


For the Arabic language version, please refer to

http://www.hw.ac.uk/registry/resources/plagiarismguidearabic.pdf


8. Deferred Progression, Suspension and Withdrawal


Subject Area


For More Information Please Refer to:

8.1

Deferred Progression

Students should complete an Amendment to Registration Form (Approval by School/Institute) available from:
http://www.hw.ac.uk/registry/resources/amendmenttoregistration.doc


8.2

Exit Awards

Information and application form:

http://www.hw.ac.uk/registry/awards/exitawards.htm

8.3

Suspension

Students are advised to consult with their mentor /Year Co-ordinator/Director of Studies in the first instance
Undergraduate students should complete the Student Appeal Form (Approval by Undergraduate Studies Committee):

http://www.hw.ac.uk/registry/resources/studentappealform.doc


Postgraduate students should complete an Amendment to Registration Form (Approval by School/Institute):

http://www.hw.ac.uk/registry/resources/amendmenttoregistration.doc


Further Information is available from:

http://www.hw.ac.uk/ordinances/regulations.pdf
Regulation 3 – Modular First Degrees, paragraph 19

Regulation 4 – Postgraduate Diplomas and Graduate Diplomas, paragraph 10

Regulation 18 – Postgraduate Certificates and Graduate Certificates, paragraph 10

Regulation 48 – Higher Degree of Master (Taught), paragraph 10


8.4

Withdrawal

Application Form to withdraw from the University: http://www.hw.ac.uk/registry/studentrecords.htm
Before making any decision to withdraw, students are strongly advised to speak to their Programme Director, mentor or other trusted member of staff to discuss the situation fully.



9. Student Fees and Charges


Subject Area


For More Information Please Refer to:

9.1

Charges for

Transcripts,

Certifications and

Student Identity

Cards

Follow the link for Additional Notes on Fees at: http://www.hw.ac.uk/registry/resources/additionalfees.pdf



9.2

Re-assessment Fees

and Procedures

http://www.hw.ac.uk/registry/examinations/reassessmentprocedures.htm


9.3

Repeat and

Additional Courses

http://www.hw.ac.uk/student-life/scholarships/tuition-fees.htm



B3. QUICK FINDER GUIDE TO STUDENT ADMINISTRATION AND SUPPORT

SERVICES

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