School of Geography, University of Leeds geog1300 Geography Tutorials


Introduction to the Student Portal and E-mail



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1.5 Introduction to the Student Portal and E-mail

The Student Portal provides you with access to many university resources and services. You will use it very frequently throughout your university career.

Task 3: The Student Portal
1. Work through the appropriate module of the online ISS Student IT Induction, by first selecting the ‘Student Systems’ module and then selecting the ‘The Portal’ section. http://iss.leeds.ac.uk/filestore/training/Student_Ind/main_menu.html
2. Make sure that you can:


  • Log into the portal

  • View your e-mail – the next task will involve more on e-mailing

  • View your modules / timetable

  • Logoff from the portal

Now that you’ve had a chance to view the portal, let’s explore further how the e-mail system works.


Task 4: E-mail
1. Work through the appropriate module of the online ISS Student IT Induction. Again select the “Student Systems” module, and then select the “Using the e-Mail System” section.
2. Make sure that you practice the following:

  • Sending e-mails

  • Deleting e-mails

  • Creating mail folders – think about how you might organise your e-mails so that you store important messages under module names or a system of your choice

  • Make sure that you know how to sort messages in your folder(s) by date, name of sender and subject.

  • Sending attachments – create a note in a Word document and send it to a friend

  • Receiving attachments – make sure you can download and read attachments.


NB: you can access your e-mail using the Student Portal or the separate Webmail tool (e.g. webmail icon on University desktops or via: http://campus.leeds.ac.uk/webmail.htm).

Remember: It is vital to check your e-mail account regularly as staff may contact you with important information. You might also arrange meetings with fellow students and staff by e-mail. You should check your e-mail at least once a day. Remember that you can access it using any web browser connected to the internet (on or off campus).
You need to organise your mail box by storing messages in different ‘themed’ folders and undertaking regular ‘housekeeping’. You have limited mail space and once your mailbox is full, your messages will bounce back to the sender and not be delivered to you. Further IT support is available at: http://www.leeds.ac.uk/iss/documentation/


1.6 Windows and File Management

In this section we will take a brief look at the Windows operating system and how to manage your files.

Task 5: Exploring Windows and File Management
1. Work through the appropriate module of the online ISS Student IT Induction by first selecting the ‘Getting Started’ module, and then selecting the ‘Basic Use of IT’ section.
2. Create one folder (also called a directory) for each of your modules (e.g. GEOG1210 EnviSysts, GEOG1300 GeogTuts, etc.). Then save coursework in the future to the appropriate module folder.
3. Open Word, write some brief text and save the file to the GEOG1300 folder that you created. Check to see that it’s there. Rename the file. Copy or move it to another course folder. Delete the file.

Top IT Tip!



Note: You can access your University files on the M: drive from anywhere (in the world) and at anytime by typing the following into a web browser connected to the internet: ftp.home.leeds.ac.uk. You will then be prompted for your ISS username and password. You can also use Desktop Anywhere (available via the Portal), to access your M: drive files plus the N: drive & other ISS applications.

1.7 Word Processing


Task 6: Practicing Word Processing




  • Work through the appropriate sections of the online Student IT Induction that relate to Word. This is available at: http://iss.leeds.ac.uk/filestore/training/Student_Ind/helper_menu.html

  • You need to be able to do each of the things listed in the grid below in Word – so make sure you practice them! You can work on a copy of some text you are preparing for an essay or some other piece of work (make sure you have a backup copy). Tick off each of the word processing functions as you practice them.





Tick off once practiced

Word processing function




Edit your title by enlarging the font to size 14, change font from Times Roman to Arial, and then centre it.




Try an alternative method for formatting text for headings by applying a pre-defined style. Change the format of your first sub-heading into Heading 2. Create a series of headings and then generate an automatic Table of Contents.




Save your file to your file store and/or memory stick or disk.




Insert a duplicate word and then delete it.




Use the copy, paste and cut features. Practice moving words and paragraphs around until you are comfortable with the technique.




Try using the text formatting facilities to set some text in bold font and also italics.




Try using the left, right and full justification text alignment features.




Change the line spacing of the second paragraph from single spacing to 1.5 lines.




Insert a numbered list of points and then change to a bullet point list.




Use the spell checker and grammar checker.




Try out the thesaurus to replace a word with an alternative one.




Use the search and replace facility to quickly find text and replace it.




Add text to the footers and/or headers, e.g. your name, the filename and path.




Insert page numbers on all but the first page.




Change the size of the margins and layout to landscape.




Put a border with shading around a piece of text. Add some box shading to this bordered text.




Insert a table.




Use the sort command (see Table Menu) to order the reference list alphabetically.




Insert a picture from the web into a document (see notes below with some advice on images).




Open the ‘Drawing’ toolbar. Look under the View drop down menu and then under Toolbars. The Drawing bar should be ticked. Try drawing some basic shapes and add lines with arrowheads.

1.7.1 Copying and Inserting Images



Using Internet Explorer, find a webpage with a picture. Place your cursor on the picture and right-click with your mouse. Use the Save Picture As feature to save the image to a folder where you store your work for GEOG1300. Change the file name, but not the extension (which will typically be .gif or .jpg). Now return to your document that is open in Word and use the Insert menu to insert the image from a file. You will need to navigate to the appropriate folder and file before finally inserting it. You can then try moving it around and re-sizing it.




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