Please use this template for your paper – this is the title

Download 149.8 Kb.
Size149.8 Kb.

Please use this template for your paper – this is the title

A B Author1, C D Author2, E F Author3

1Department, University,

Street, Town, City, COUNTRY

2,3Department, Company,

Street, Town, City, COUNTRY

1ab@etc, 2cd@etc, 3ef@etc,,


Full papers are expected to be between 6 pages (minimum) and 8 pages (normal maximum) in length. Short Papers (Posters) are limited to a maximum of 4 pages. Please use this as a template for your paper. There is more formatting detail given below, if needed.


First paragraph text.

Subsequent paragraph text.


First paragraph text.

Subsequent paragraph text.

2.1 Subheading

First paragraph text.

Subsequent paragraph text.

Table 1. Table Caption.

TABLE here

2.1.1 Sub-subheadings. Text.

Itemised lists:

  • Item title. Text


Figure 1. Long caption format.

Figure 1. Short caption format.

Equation box




First paragraph text.

Subsequent paragraph text.

3.1 Subheading

First paragraph text.

Subsequent paragraph text.


First paragraph text.

Subsequent paragraph text.

Acknowledgements: Text.


(Alphabetical by first author)

A N Author, B O Author and C I Author (1990), Article in a regular journal, Intl. J. Autom. Control, 4, 11, pp. 231245.

A N Author, B O Author and C I Author (1990), Article in conference, Proc. IEEE Intl. Conf. Autom. Control, Atlanta, pp. 231245.

B Scribe and C Author (1987), Article in an edited book, In Book Title (B Brown & G Green, Eds), Ironing Press, London, pp. 231245.

A Writer (1993), Book Title, Ironing Press, London.

Please use this template for your paper – this is the title

A B Author1, C D Author2, E F Author3

1Department, University,

Street, Town, City, COUNTRY

2,3Department, Company,

Street, Town, City, COUNTRY

1ab@etc, 2cd@etc, 3ef@etc,,


These instructions give you basic guidelines for preparing papers for the 8th International Conference on Disability, Virtual Reality and Associated Technologies 2012 (ICDVRAT 2012).

Important note on Copyright: The copyright agreement is appended at the end of this file. By submitting your paper to ICDVRAT you hereby agree to the Terms and Conditions of the Copyright Agreement.


Authors are requested to submit the final formatted paper electronically to the ICDVRAT Programme Chair. The paper is to be formatted for PC, with either a Rich Text Format or Word for Windows PC (preferably Word97 or higher). Please do not send password protected files. Authors are fully responsible for the quality of their article and are kindly requested to observe the following instructions for the preparation of their manuscripts.

The final deadline for receipt of papers is 1st July. For logistic reasons this deadline CANNOT be extended. The full registration fee for at least one author must also be with the Conference Secretariat by 1st July (other rates do not apply). Papers submitted without a corresponding registration fee will not appear in the Proceedings. This is to encourage the attendance of one author and to ensure the financial viability of this conference. There is a discount of US$100 for delegates registering before 1st July and a further US$25 discount for ISVR members (see


2.1 Full-size Electronic & Camera Ready Copy (CRC) Manuscripts

If you use Word, prepare your paper in full-size format using A4 setting (210mm  297mm) and check the different even and odd pages. Do not use local paper sizes. In formatting the page, set the margins to those shown in Table 1. Do not use any headers or footers, or change those present in this template. Avoid using footnotes. Wear sunscreen (a joke to alleviate the tedium of these instructions). Other word processing should follow as close as possible the format given and saved as Rich Text Format (RTF).

Table 1. The caption comes before the table, italicised and centred on the page.

left margin: 2.5 cm top margin: 2.0 cm

right margin: 2.5 cm bottom margin: 3.0 cm

header: 1.0 cm gutter: 0.5 cm

footer: 1.5 cm gutter position: left

2.2 Electronic Submission of Papers

Authors are asked to submit the final versions of ICDVRAT and AA papers electronically to the Programme Chair at Use international fonts and avoid the use of local fonts. Submit in Word or RTF form only. If possible, please also include a PDF version and note in your covering email whether equations or any other special symbols may have been lost in the electronic version sent.


The standard units of the conference follow IEEE guidelines. Please use SI units as primary units. Please avoid using any other units unless they are used as identifiers in trade.


The easiest way to format the paper is to use this document as a template for your paper – see attached. Please do not alter the footer information.

The main heading of the paper should be in sentence case and centred. Avoid starting the title by using indefinite articles (a, an, to, the, etc). Do not use abbreviations, acronyms or project names in the title. This heading should be in bold using 14 point type size. The title should be preceded by a 24 point spacing (usage of Format  Paragraph is encouraged).

Section heading should also be bold and centred, but capitalised, in 12 point type size. The spacing preceding the section headings is 16 point. All sections (except the Abstract and Acknowledgements, if any) should be consecutively numbered, including Conclusions and References.

4.1 Subheadings and Initial Letters

Subheadings should be 10 point, italicised, typed flush to left side, and in lower case with initial capitals for all main words. Number each subheading as shown using the section number and subheading number. Subheadings and sub-subheadings here are preceded by a single line space (10 point).

4.1.1 Sub-subheadings. Sub-subheadings should be typed as for subheadings. The following text should run on after the full stop. There should not be any further layers.

4.2 Paragraphs

Any paragraph starting after a heading, subheading, table, figure or equation, should begin flush with the left column. Subsequent columns should be indented by 5mm, as follows:

Type size for standard text (and all subheadings) should be 10 point, the line spacing should be set at ‘at least 10 point’. There should be a 6 point spacing between paragraphs.

4.3 Fonts

The default font for the ICDVRAT Proceedings in Times New Roman. Other fonts are acceptable for use in diagrams or tables. However, do not use any fonts that are region specific. If in doubt please email the Programme Chair to ensure compatibility of the font you wish to use.


5.1 First Page

Space between the Title and Abstract is reserved for the name(s) of author(s), affiliation(s), corresponding address(es), email address(es) and, if appropriate, web site. Abstract and main body of the paper follow as suggested by this manuscript. The abstract should be between 50 and 100 words.

5.2 Do Not Start a Section of Subheading at the end of a page.

5.3 Drawings and Illustrations

Line drawings should be drawn using black ink on good quality white paper and mailed separately. Where possible use computer generated figures and images that can be incorporated directly into the soft copy versions of the paper. Please bear in mind that coloured lines and photographs may not reproduce well in black and white. Illustrations and photographs should be positioned at or near the top of a page and as close as possible to the first reference to them. Please note, if you must submit a Camera Ready Copy version, that B&W photographs will look considerable better if they are first transferred to bromide prints. The following points should be carefully noted:

  • Microsoft Object Editing. It cannot be emphasised enough that the use of frames to position images, tables or drawings should be avoided if at all possible, as should the generation of diagrams and tables using Microsoft Picture Editing tools.

  • If possible please generate tables using the Table tool and generate any other diagrams using separate software, saving diagrams as images (JPEG, GIF, TIFF, etc).

Captions for tables should appear before the table, see Table 1, while captions for figures and photographs should appear after the figure, see Fig. 1, for example. Both should be centred and italicised. Long captions should be justified with 1cm right and left margins.

Figure 1. The caption comes after the illustration or photograph and is centred. Any diagram or figure that has been previously published should be referenced. This photograph appears courtesy of [Sharkey, 1996].

Figure 1. Robot Head (short caption), reference if needed, e.g. [Sharkey, 1996].

5.3 Equations

Equations should be typed within the text and numbered consecutively throughout the manuscript. The equation number should be typed in parenthesis, flush with the right hand margin. Equations may be centred with each other, see Eqs (12) or on the page, see Eq. (3). Note that equations need not be numbered.



5.4 Referencing Other Work

When referring to previous work, the surname of the first author and the year of publication of the reference should be given. Two or more references by the same author in the same year should be differentiated by letters a, b, c, etc. For references of more than two authors, text citations should be shortened to the first name followed by the term et al. Examples: Smith (1959, 1961a,b, 1962a) describes a method for ... New theorems (Smith and Jones, 1963; Smith et al, 1964) in this field were ...

Only essential references which are directly referred to in the text should be included in the reference list. The references should be listed in alphabetical order in the list at the end of the paper. References by the same author(s) should be listed in chronological order.

References should include: author’s initials and surname, initials and surnames of remaining authors, year of publication in parenthesis, article title, abbreviated journal title in italics, volume number in bold, issue number in italics, and page numbers. For conference articles name the city in which the conference was held. Include the country if the city is not well known. In case of reference to a book, the book title should be italicised, and the publisher and place of publication should be included.

See example Reference section below.


Once your manuscript has been submitted, it will be impossible to make any corrections or alterations to it. Therefore, please ensure that your paper is sent to the ICDVRAT 2012 Programme Chair (Paul Sharkey) only after you have thoroughly checked and approved it.

Finally please observe the following instructions:

  1. Ensure that your paper is in the correct ICDVRAT 2012 format, and is between a minimum of 6 pages, inclusive of illustrations.

    1. It is expected papers will normally be no longer than 8 pages; there is a maximum page length of 10 pages. You may use an additional two pages for images should you wish, though these will not be numbered.

    1. Full Papers less than 6 pages will not be published in the Proceedings.

    2. Short Papers (Posters) are limited to 4 pages maximum.

    3. Illustrations must be clearly legible but not over sized.

  1. To ensure inclusion in the Proceedings please

    1. send your completed paper (and implicit copyright agreement) to by the deadline, July 1st.

    1. send your registration together with eith (a) credit card payment of (b) confirmation of bank transfer to the Conference Secretariat, by July 1st.

  1. Keep a copy of your manuscript.

Acknowledgements: If any acknowledgements are required please insert after the conclusions to the paper using this format.


A N Author, B O Author and C I Author (1990), Article in a regular journal, Intl. J. Autom. Control, 4, 11, pp. 231245.

A N Author, B O Author and C I Author (1990), Article in conference, Proc. IEEE Intl. Conf. Autom. Control, Atlanta, pp. 231245.

B Scribe and C Author (1987), Article in an edited book, In Book Title (B Brown & G Green, Eds), Ironing Press, London, pp. 231245.

A Writer (1993), Book Title, Ironing Press, London.

P M Sharkey (1996), Yorick 85CR (Robot Head), University of Reading, UK.


Publication Agreement and Assignment of Copyright

Agreement: We are pleased to have the privilege of publishing your article in the forthcoming 7th International Conference on Disability, Virtual Reality and Associated Technologies 2012 (“ICDVRAT”). By submission of your paper, you hereby grant to the ICDVRAT all your right, title, and interest including copyright in and to the paper as it appears in the Proceedings of the ICDVRAT (“the Paper”). Management of the copyright for all papers will be maintained by ICDVRAT.

Rights Reserved by Author(s): You hereby retain and reserve for yourself a non-exclusive license: 1.) to photocopy the Paper for your use in your own teaching activities; and 2.) to publish the Paper, or permit it to be published, as part of any book you may write, or in any anthology of which you are an editor, in which your Paper is included or which expands or elaborates on the Paper, unless the anthology is drawn primarily from ICDVRAT. As a condition of reserving this right, you agree that ICDVRAT will be given first publication credit, and proper copyright notice will be displayed on the work (both on the work as a whole and, where applicable, on the Article as well) whenever such publication occurs.

Rights of ICDVRAT: This agreement means that ICDVRAT will have the following exclusive rights among others: 1.) to license abstracts, quotations, extracts, reprints and/or translations of the work for publication; 2.) to license reprints of the Paper to third persons for educational photocopying; 3.) to license others to create abstracts of the Paper; 4.) to license secondary publishers to reproduce the Paper in print, microform, or any computer readable form including electronic on-line databases. This includes licensing the Paper for inclusion in an anthology from ICDVRAT 2012.

Warranties: You warrant that the Paper has not been published before in any form, that you have made no license or other transfer to anyone with respect to your copyright in it, and that you are its sole author(s), and generally that you have the right to make the grants you make to ICDVRAT. Any exceptions are to be noted below. You also warrant that the Paper does not libel anyone, invade anyone’s privacy, infringe anyone’s copyright, or otherwise violate any statutory or common law right of anyone. You agree to indemnify ICDVRAT against any claim or action alleging facts which, if true, constitute a breach of any of the foregoing warranties.

Concerning U.S. Government Employees: Some of the foregoing grants and warranties will not apply if the Paper was written by U.S. Government employees acting within the scope of their employment. U.S. Government employees may reserve the right to reproduce the Paper for U.S. Government purposes by making a request at the time of submission of the Paper. If no copyright can be asserted in this work and it should be considered in the public domain, the ICDVRAT should be notified at the time of submission of the Paper.

In Conclusion: This is the entire agreement between you and ICDVRAT and it may only be modified in writing. It will bind and benefit our respective successors in interest, including assignees, and our licenses, provided that you may not assign this agreement without our prior written consent. It will terminate if we do not publish your article in ICDVRAT 2012.

Proc. 9th Intl Conf. Disability, Virtual Reality & Associated Technologies

Laval, France, 10–12 Sept. 2012

2012 ICDVRAT; ISBN 978-0-7049-1545-9

Download 149.8 Kb.

Share with your friends:

The database is protected by copyright © 2022
send message

    Main page