Office of the principal balugaon college, balugaon khordha, odisha



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Finance


Academics & Examination

Administration



1. Administrative 1. Heads of 1. Accounts 1. Development 1. Library

Bursar Departments Bursar Bursar Committee

2. Head Clerk 2. Academic 2. Purchase 2. Construction 2. NSS,

3. Grievance Cell Bursar Committee Committee Red Cross

4. Discipline 3. Examination 3. UGC Committee 3. Career Cell

Committee Committee 4. NAAC Committee 4. Placement Cell

5. IQAC Committee 5. Nature Cell

6. Research Committee 6. Women Cell

      1. Give a broad description of the quality improvement strategies of the institution for each of the following




  • Teaching & Learning

New methods of teaching are followed for the students such as use of OHP,LCD projector, seminar presentations, report writing, literary writing in wall magazines and college magazines, spoken English and remedial coaching etc.

  • Research & Development

Members of the staff are encouraged to undertake research work for award of M Phil, Ph.D, D.litt. to write research papers for publication in reputed journals, presentation in National and international seminars to act as resource persons for different seminars and deliver extra mural talks on different occasions.

  • Community engagement

The institution gives emphasis on community engagement in various functions, such as Foundation Day, Annual Days, Dramatic Function, Athletic Function and others. The activities of NSS, YRC, Rovers and Rangers concentrate on community development.

  • Human resource management

The administration follows the policy of Human Resource Management for better functioning of the institution and quality improvement. Persons with expertise in respective fields are given assignments accordingly and put in different committees.

  • Industry interaction

Site visits to different industries are made by different departments where the students and staff members are able to interact with the persons of practical experience and to gain knowledge thereby. Persons from different industries are also invited to deliver talks on topics of practical relevance.


      1. How does the Head of the institution ensure that adequate information (from feedback and personal contacts etc.) is available for the top management and the stakeholders, to review the activities of the institution?




  • The Head of the institution follows the guidelines, rules and regulations being prescribed by the government and compiles all the letters of government and other agencies. The records, registers and relevant documents are produced as and when necessary for review and the suggestions are taken care of. The parents and all stake holders convey their ideas regarding running of the institution through. Action is taken accordingly for improvement if necessary.




      1. How does the management encourage and support involvement of the staff in improving the effectiveness and efficiency of the institutional processes?




  • The management always encourages and supports the members of the staff to improve their efficiency, so that there will be quality improvement of the institution. The members are encouraged to do research, publish articles, participate in conferences and act as Resource Person, Juries, Conveners, Patrons, Editors to explore their creative talent and to earn glory for the institution.




      1. Enumerate the resolutions made by the Management Council in the last year and the status of implementation of such resolutions.




  • The management council conducted five meetings last year, It resolved to organize seminars, meetings, Foundation Days and other special functions of the institution. It gives emphasis on academic excellence. Also it decided to construct Administrative Block funded by Govt. of Odisha.




      1. Does the affiliating university make a provision for according the status of autonomy to an affiliated institution? If ‘yes’, what are the efforts made by the institution in obtaining autonomy?




  • No such mode is made for autonomy.




      1. How does the Institution ensure that grievances / complaints are promptly attended to and resolved effectively? Is there a mechanism to analyze the nature of grievances for promoting better stakeholder relationship?




  • There is a Grievance Redressal Cell to solve the problems of the students immediately. Due to inadequate infrastructure if students grumble and their demand is felt genuine their problems are taken care of by the institution. In rare cases parents come with their major problems and the Principal along with the administrative Bursar and discipline committee by their best solve it.




      1. During the last four years, had there been any instances of court cases filed by and against the institute? Provide details on the issues and decisions of the courts on these?




  • No such case has been filed against the institute.




      1. Does the Institution have a mechanism for analyzing student feedback on institutional performance? If ‘yes’, what was the outcome and response of the institution to such an effort?




  • The institution has the mechanism to collect feedback from the students on institutional performance on various aspects and the response of the students are analyzed by the administration for further improvement wherever necessary. The significant feedbacks are as follows.

  • The course is easy and syllabus being adequate helps the students achieving excellence;

  • The library stock is adequate for the course with easy access for recommended readings;

  • The teachers prepare for the classes and effectively communicate the students by encouraging students participation in class rooms through discussion method by putting questions;

  • The teachers’ advice is helpful in building the career.

  • The assignments are fully discussed with the students and teachers provide regular feedback on the performance with creative suggestions.



    1. Faculty Empowerment Strategies




      1. What are the efforts made by the institution to enhance the professional development of its teaching and non teaching staff?




      • The institute inspires the faculty members to develop their excellency by attending Orientation/ Refresher courses, by writing articles for different national and international journals.

      • Also the non-teaching staff are encouraged to develop their skill through some traning programmmes organized by Govt. agencies, University and District Administration, like e-admission, e-dispatch, e-billing, e-scholarships, HRMS.




      1. What are the strategies adopted by the institution for faculty empowerment through training, retraining and motivating the employees for the roles and responsibility they perform?




  • The institute acts as facilitator and arranges programmes for training and re-training of the employees for the various role to the performed by the faculty members.




      1. Provide details on the performance appraisal system of the staff to evaluate and ensure that information on multiple activities is appropriately captured and considered for better appraisal.




  • As per proforma provided by the Govt. of Orissa, each teacher furnishes self-appraisal form duly filled in every year. This proforma provides details of the curricular and co-curricular activities of teachers. Information on multiple activities like work as a teacher, knowledge of the subject, research work, power of taking responsibility, official conduct, zeal, integrity and others are incorporated and the Reporting Officer submits the report on these activities.

  • The performance of the faculty in teaching, research and extension is evaluated on the basis of reviews of the progress registers and the self-appraisal report submitted by the teachers, which are mandatory. Principal writes the Confidential Character Roll (CCR) for onward transmission to competent authority. This report is taken into consideration at the time of promotion of the teachers.




      1. What is the outcome of the review of the performance appraisal reports by the management and the major decisions taken? How are they communicated to the appropriate stakeholders?




  • The Performance Appraisal Report is prepared on the basis of the Self Appraisal Report of the individual staff members and the Principal in the capacity of Principal-cum-Secretary gives his opinion confidentially taking into account the multiple activities. In case of adverse remark the report is reviewed by the President, Governing Body and the incumbent is asked to improve the performance.




      1. What are the welfare schemes available for teaching and non teaching staff? What percentage of staff have availed the benefit of such schemes in the last four years?




  • There is no such provision.




      1. What are the measures taken by the Institution for attracting and retaining eminent faculty?




  • The head of the institution, being governed by the rules and regulations of the Department of Higher Education for an eminent faculty who can come to the college by transfer, but the Principal has no access to retain the faculty members if transferred by the Higher Education Department, Govt. of Odisha. The college can invite them as visiting faculty.




    1. Financial Management and Resource Mobilization




      1. What is the institutional mechanism to monitor effective and efficient use of available financial resources?




  • The institution before the commencement of financial year prepares the draft budget and submits the same to Governing Body for approval. With mention on plan expenditure, non- plan expenditure, recurring expenditure and non recurring expenditure, it gives emphasis on timely utilization of its own funds and outside funds and submits the report to appropriate authority (CHSE, University, State Government and UGC) in due time.




      1. What are the institutional mechanisms for internal and external audit? When was the last audit done and what are the major audit objections? Provide the details on compliance.




  • There is mechanism for internal audit and external audit of the institution. Internal audit of different are departments, library are done through stock taking by members of the staff. There is a three layer audit system adopted in the College for external audit. Local Fund Audit, Sample Audit by Accountant General of State and audit of UGC funds by Chartered Accountants. This was done till 2011-12 and from 2012-13 financial year it was done by the approved chartered accountants of government. Financial audit has been completed upto 2012-13 financial year and there has been no major audit objections. Minor audit objections have been complied with.




      1. What are the major sources of institutional receipts/funding and how is the deficit managed? Provide audited income and expenditure statement of academic and administrative activities of the previous four years and the reserve fund/corpus available with Institutions, if any.




  • The major sources of institutional receipts are from the development fees paid by the students, MLA Lad, MP Lad, state government grants and UGC assistance. Normally the College follows the principle of balanced budget and there is no deficit. The audited income and expenditure statement of last four years attached herewith will reveal the strength of the institution.




      1. Give details on the efforts made by the institution in securing additional funding and the utilization of the same (if any).




  • The institution makes efforts for additional funding from different agencies such as MLA Lad, MP Lad, Dept. of Higher Education, Govt. of Odisha, Indian Institute of Philosophical Research and UGC. The funds being sanctioned by various authorities have been utilized in due course of time.




    1. Internal Quality Assurance System (IQAS)




      1. Internal Quality Assurance Cell (IQAC)

  • Our college established IQAC in 2007 and it is continuing till today. It ensures the quality of Higher Education including the changing of teaching mentods through modern advance equipments. Even the students are encouraged to involve them in extra curricular and extension activities. The faculty are supported with duty leave to attend refresher course and orientation courses, to attend seminars, to do research, to publish articles and books in reputed national and international journals. Also education through site visits are provided to the students by study tours.

  • All the discussion by the IQAC committee have been approved by the management and implemented effectively.

  • As per the UGC guidelines IQAC committee consists of members from the institution and tow members outside the institution. They are very much co-operative to attend meeting conveying their valuable suggestions and giving moral support.

  • Both the students and alumni are the members of IQAC. Their active participation and suggestion have a strong support to the committee.

  • The faculty members are well informed about the aims and objectives of IQAC through staff council and staff Association meetings. By using the modern method of teaching equipment and by insisting resource persons and efficient faculties form different universities.




      1. Does the institution have an integrated framework for Quality assurance of the academic and administrative activities? If ‘yes’, give details on its operationalisation.




  • All the teaching staff are well known to the aims and objectives of IQAC and they organize objectives and prepare IQAR accordingly. Even the non-teaching staff are encouraged and motivated to develop their self reliance and to accept the changing procedures.




      1. Does the institution provide training to its staff for effective implementation of the Quality assurance procedures? If ‘yes’, give details enumerating its impact.




  • Annually meeting are organized for both the teaching and non-teaching staff to instill the effective implementation of these procedures. They are trained with basic technical skill and to develop positive attitude. The computer training is offered to all the teaching and non-teaching staff for the smooth and effective work of the institution.




      1. Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional activities?




  • There has been no academic audit of the College as such by the University but effort very often the members of Performance Tracking Cell and Director, Higher Education, Odisha visit the College to review the academic provisions and their opinion have been satisfactory. The Comptroller and Auditor General, Odisha has also made academic audit of the institution known as CCO based audit for the year 2011-12.




      1. How are the internal quality assurance mechanisms aligned with the requirements of the relevant external quality assurance agencies/regulatory authorities?




  • There has been no difference between the internal quality assurance mechanism and the requirements of external agencies. Both aim at providing quality education to the students and effective functioning of the institution with devotion and commitment.




      1. What institutional mechanisms are in place to continuously review the teaching learning process? Give details of its structure, methodologies of operations and outcome?




  • The institution has a structured mechanism to review the teaching learning process. It follows the system of feedback from the students. The reports from the feedback are analyzed by a core committee and appropriate steps are undertaken wherever necessary. The teachers are advised to submit the Annual Performance Appraisal Report which acts as an indicator of their teaching learning and the Principal after review of the same gives suggestions for future initiatives.




      1. How does the institution communicate its quality assurance policies, mechanisms and outcomes to the various internal and external stakeholders?




  • The quality assurance policies and outcomes of the institution are communicated to the students, staff members, old faculty, alumni members and the local people through different meetings, seminars and workshops organized by the College. The reports of activities are communicated to Director, Higher Education, Department of Higher education, University authorities, UGC and other agencies as and when required.

Any other relevant information regarding Governance Leadership and Management which the college would like to include.

  • The College ensures effective leadership with the participatory management to achieve a good organizational culture. The Governing Body in its meetings adopts resolutions for optimum utilization of resources and quality enhancement of the institution

  • Despite almost a stagnant fee structure, the college has tried to manage the expenditure effectively. All expenditure is made as per the financial guideline of the state Government and UGC with utmost transparency. Academic audit and financial audit of the institution is made regularly. The IQAC Cell of the College is active by convening several meeting and adopts a participative approach in managing the provisions. Submission of AQAR is a good feature of the institution. Number of best practices has been followed by the College, prominent being energy conservation and a pollution free environment. Clean Campus-Green Campus is the message of the College to student community.

CRITERION – VII

INNOVATIONS

AND

BEST PRACTICES

Criterion-VII: INNOVATIONS AND BEST PRACTICES

    1. Environmental Consciousness

      1. Does the Institute conduct a Green Audit of its campus and facilities?

  • Yes, the College conducts green audit of its campus. It is done by regulated mechanism called Green Cell which consist of five faculty members having commitment of the cause of enrichment.




      1. What are the initiatives taken by the college to make the campus eco-friendly?




    • As the college campus is closed to famous Lagoon Chilika, a tourist place, pollution is caused by polyethene and other waste material use by tourists. Awareness is regularly organized on the bank of Chilika not to through Polythene in and at the bank of Chilika on the theme No Polythene, No Pollution.

    • The initiative is taken to use eco-friendly cups for tea in the college canteen.

    • The NSS units of the college every year plans up plantation programme inside and outside college campus and take care of the existing plants in the college campus.

    • Awareness programme organized to draw the attention of the Urban Authority not to dispose waste material near college campus.

    • The NSS & YRC students regularly undertake waste management and sanitation programme free form pollution.

    • The college runs a botanical garden to develop a scence beauty and a love for nature.


7.2 Innovations

7.2.1. Give details of innovations introduced during the last four years which have created a positive impact on the functioning of the college.

  • The college has intruded following innovations during the last four years which have created a positive impact on the t of the college

  • The college has introduced skill development programme under NUSSD in collaboration with Tata Institute of Social Science.

  • The industry-college linkage has grown up though orientation programme organized by District Industries Department, Khordha.

  • Weekly seminars, periodical lecturers are organized to explore the academic output of students and staff through presentation of paper.

  • Steps are taken to made employees computer literate.




    1. Best Practices

      1. Elaborate on any two best practices as per the annexed format (see page .. ) which have contributed to the achievement of the Institutional Objectives and/or contributed to the Quality improvement of the core activities of the college.




    1. Extra Coaching for needy and weaker section is provide to make them up to date which cause and other academic work. Remedial Coaching, career Counceiling, Group Discussion, Debate competition are arranged for quality improvement.

    2. E-admission process is adopted to maintain transparency in Admission.

    3. Value based education is imparted to the student through extension activities.



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