Manual for Self-study



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participative management? If ‘yes’, indicate the levels of participative management.

The institute promotes a culture of participative management in the sphere of administrative and academic functioning. The participative management system symbolizes transparency, democratic values, solidarity, personal concern and collective responsibility among all the stakeholders. The Participatory management has not only intensified the institutional life activity in the campus but also extended it beyond.



6.2 Strategy Development and Deployment
6.2.1 Does the Institution have a formally stated quality policy? How is it developed, driven, deployed and reviewed?

The quality policy of the institution has been clearly maintained in the vision statement of the college. Challenges of socio-economic, religious, political and cultural conditions and developments, etc. The quality policy of the institution is pushed forward by a comprehensive action plan, which comprises of necessary arrangements in the administrative and academic structure like facilitating operational autonomy, decentralization of governance, cultivation of leadership qualities and participatory management. The institution reviews its stated quality policy by analyzing the administrative and academic performances and outcome.



6.2.2 Does the Institute have a perspective plan for development? If so, give the aspects considered for inclusion in the plan.

The college is located in a remote, hilly, tribal and Mao’s dominated Indian set -up and it renders quality and value based higher education at affordable cost. So there are a lot of threats and challenges to overcome. The institution with its spoon fed infrastructure nourishes an ambitious plan to achieve and in this direction has developed a prospective plan for development. Till yet, we are conducting a long term, change-in-structure mechanism for growth and development. Our basic requisites are-



  • Construction of first floor on the Library and administrative block which can provide IQAC, Conference, seminar Room facilities for the newly started science programme.

  • Renovation and extension of Old Building to provide utility and unit rooms along with class rooms.

  • Another Boys hostel in the campus for the General students.

  • Another Girls’ Hostel in the campus.

  • Principal’s quarter inside the campus.

6.2.3 Describe the internal organizational structure and decision making processes.

The internal organizational structure of the College comprises of approved Governing Body with Principal cum Secretary, Administrative committee ,academic committee, finance committee, construction committee, examination committee, library committee and research committee who actively take part in the decision making process for day to day administration and all-round development of the College.



V
Department of Higher Education, Govt. of Odisha



Director of Higher Education

Director of Higher Education



V


Regional Director



V
Governing Body




V
Principal




V

V V V V V
Administration

Academic & Examination

Finance

Training, Research

& Development


Library & Extension





V V
Administrative Bursar, Head Clerk, Discipline Committee, Grievance Cell

Accountant & Accounts Bursar

Purchase Committee


V V
Academic Bursar, Head of the Departments, Examination I/C, Admission I/C

Library, Editorial Board, Publications,

YRC, N.S.S

Rover/ Ranger


V
Development Committee construction Committee,

UGC, NAAC & Research


6.2.4 Give a broad description of the quality improvement strategies of the institution for each of the following

The institution has formulated a well knitted plan to make teaching learning academically processed, exam oriented, organized and meaningful, thereby making the subject matter interesting and intelligible. Induction of LCD projectors and power point deliberation introduces student centric teaching learning process by promoting students’ participation and interactive sessions. To fortify the students with educational tools, study aids, activities, Home-works, Tasks, Seminars, Group Discussions and Academic Procedurals and to provide them a well equipped Library, Proctoral and Study Centre facilities. The institution advocates for the Strategic management of class room affairs, study environment, time and syllabus by emphasizing on lesson notes, lesson plan and progress.



  • Research & Development

The institution encourages the faculties to undergo Orientation Programmes and Refresher Courses, to attend Inter-College, National, and International Seminars, Congress, Symposiums etc. and their participation in various institutional programmes. A guideline is carved out to infuse scientific temper and artistic value based research motivation among the students and to beef up their academic interest and intellectual pursuits. The institution arranges different departmental seminars to develop the horizon of knowledge and creativity among the student and faculty and also to inject inspire and intimidate the research motivation among the faculties and collegiate students. To ensure research endeavor of different Departments, the college has proposed to set up DRCs i.e. Departmental Research Cells and to foster Inter-Departmental Research Cell activities and interactions for the effective synthesization for inter - disciplinary approach, research, study and analysis. Theatre Hall, and more of the Smart Class Rooms etc are proposed in order to accelerate research process, study and education. Faculty members are encouraged to undertake research work for award of M Phil, Ph.D, D.litt. for its publication in reputed journals, and act as Resource persons for different seminars and deliver extra mural talks on different occasions.


  • Community Engagement

The institution urge for the recreation of a new India with the active participation of the young India. The service units like YRC- NSS, NCC Wing, etc act as a knowledge bridge in between the college and the village. It is meant Socially Useful Productive Works and Nation Building Programmes of any kind. The institutional service units have spearheaded Awareness Drives, blood donation programmes, social plantation, etc which witnessed an intimate involvement of the local people. The institution-community contact and interaction has resulted in the participation of the community in the events and programmes of the institution and also for its growth and development.


  • Human Resources

The institution follows the policy of Human Resource Management for better functioning of the institution and to assure quality improvement. Persons having experience, expertise and specialisation in the respective fields are given assignments accordingly.


  • Industry Interaction

The institution has planned to develop interaction with local industries like NALCO and J.K.Paper Mills and corporate bodies, so that the spirit of entrepreneurship will take root in the heart of the students.

6.2.5 How does the Head of the institution ensure that adequate information (from feedback and personal contacts etc.) is available for the top management and the stakeholders, to review the activities of the institution?
The head of the institution works as a connecting linking bridge rod in between the college administration and the top management. The IQAC of the college has introduced the system of collection of verbal feedbacks from stakeholders such as faculties, students, alumni, parents, library users, etc and from the visitors like D.L.C., Resource persons, etc. The ideas and opinions reflected in the verbal feedbacks were analyzed and after due debate and discussion with the top management were carried out. The Head of the institution follows the circulars, guidelines, rules and regulations being prescribed by the government for proper administration of the College and complies with all the letters of government and other agencies.

6.2.6 How does the management encourage and support involvement of the staff in improving the effectiveness and efficiency of the institutional processes?

The institutional processes like teaching and learning, study and research, academic management and administration etc are carried out by the staff and in order to make it result oriented the management encourage and support the staff involvements. The management recognized the locus standi of the staff members and their role to play in the formation of policies for the development of institutional processes and so inducted some of them as staff representatives in the Governing Body.

Apart from this move of participatory management, the management allows sufficient autonomy, flexibility and non-interference to different Boards, Cells, Committees, etc of the institution in achieving their goals. The management laid emphasis to recharge the staffs through different Training, Research and Development programmes and projects.
6.2.7 Enumerate the resolutions made by the Management Council in the last year and the status of implementation of such resolutions.

For the improvement of the institution, and institutional functioning the management passed the following resolutions in the meetings last year, Which have been implemented by the college .

Extract of GB resolution on matters of policy & management of college in 2013-14.

As per G.B. Resolution dated 21.10.2013 following decision are implemented.

1. College Calendar for the session 2013-14 to be published.


  1. Creation of a web-site for college.

  2. Steps to be taken for NAAC Accreditation of the college.

  3. Steps to be taken for opening of New honours subjects & extension of seats in degree level.

  4. Steps to be expedited for the construction addl. Classrooms by the joint financial venture of D.H.E(O) Govt. of Odisha and the college fund.

  5. The college will provide matching grant Rs. 3 lakhs along with DHE (O) construction grant of Rs. 12 lakhs for construction of a Conference Hall .

All the resolutions passed in the management meeting have been successfully implemented.
6.2.8 Does the affiliating university make a provision for according the status of autonomy to an affiliated institution? If ‘yes, what are the efforts made by the institution in obtaining autonomy?

The affiliating university has the provision to accord the status of autonomy to an affiliated institution. The institution in the present state of condition is developing the academic and infrastructural arrangements and is preparing to go through the first cycle of NAAC accreditation. After achieving the desired heights the institution has planned to go for autonomy.

Till date no such provision has been made by the University to accord autonomy to the college.

6.2.9 How does the Institution ensure that grievances / complaints are promptly attended to and resolved effectively? Is there a mechanism to analyze the nature of grievances for promoting better stakeholder relationship?

As per the DHE (O) guide line The Institute has formed a Grievances redressal cell, women cell, , anti ragging cell ‘Grievances and Appeal Committee for Redresses’ and strategically crafted it to act as a quick action team. for settlement of students problem. It is composed of, 1.Administrative Bursar & IC e-admission, 2. Academic Bursar, 3- Advisor - CSU, 4- HOD, Commerce & IC Remedial classes,5- IC - Library & Scholarship committee, 6- IC - Remedial class & women IO in order to cover all the possible aspects of complain and grievance. It is interesting to note that no grievance was made in the above cited areas of expectations. During last four years students’ grievances were mainly related with infrastructural development which is redressed accordingly.

To add, the institution has developed different purpose specific grievance cells, like Equal Opportunity Cell, ST/SC & Minority Cell, Women’s Grievance Cell, Cell for Reprisal of Grievances against Sexual Harassment, etc. But, to the great satisfaction of the college administration there was no such grievance/complain made by the students in the last years.

The grievances of the other stakeholders like, alumni, parents, etc are heard by Administrative Bursar and immediately resolved in the presence of the sectional heads. The members of the staff have the opportunity to resolve their complaint(s) through a single window provision, i.e. Staff Council Secretary.


6.2.10 During the last four years, had there been any instances of court cases filed by and against the institute ? Provide details on the issues and decisions of the courts on these?

No court case has been filed by and against the institute.


6.2.11 Does the Institution have a mechanism for analyzing student feedback on institutional performance? If ‘yes’, what was the outcome and response of the institution to such an effort?

The institution has the mechanism to collect verbal feedback from the students on institutional performance incorporating various aspects, which are related to academic parameters. The responses of the students, to such index are analyzed by the College Administration for further improvement wherever necessary. The significant outcomes of verbal feedbacks are acted upon in the previous years.



6.3 Faculty Empowerment Strategies
6.3.1 What are the efforts made by the institution to enhance the professional development of its teaching and non teaching staff?

The institution left no stone unturned in ensuring the professional development of the teaching and non-teaching staff. The following steps are taken for quality enhancement in the field of professionalism.



  • During last four years some of the faculties have attended Refresher courses in different Academic Staff Colleges, as per the Guideline of Government of Odisha.

  • The faculties are encouraged for higher studies and additional degrees and to undertake research. One faculty has been awarded Ph.D in Utkal University.

  • The institution promote the faculties to write articles, to arrange workshops, to organize departmental and inter-departmental seminars, and to participate in these and to carry out other academic activities, like publication of books.

  • The institution invites eminent researchers, resource persons to share their ideas and opinions, views and voices. In this direction the institution conducts Extension Programmes, Extra-mural lecturer to be organised shortly etc.

  • Institution has developed its own quality enhance programmes, like computer literacy, and participation in extra-curricular and service unit activities.

  • The members of the non teaching staff are relieved to attend the training programmes organized by government agencies, university and district administration from time to time on e-Admission, e-Dispatch, e-Filing, HRMS (Human Resource Management System) and others. That helps them to be accustomed with the latest work culture.


6.3.2 What are the strategies adopted by the institution for faculty empowerment through training, retraining and motivating the employees for the roles and responsibility they perform?

Faculty empowerment and motivation are two key factors leading to the development of work culture and institutional performance. The college sincerely follows the policy of university and government with regard to career advancement of the staff /faculty; it sponsors and deputes the faculty for refresher course / orientation course and sends off the non-teaching staff for accounts training. Some of the faculties have received training on e-Governance/e-Admission and on HRMS in all cases the staffs are supported with duty leave, TA/DA and accommodation in their places of visit. The councilors and programme officers of different service units, like NSS, YRC Wing regularly attend the training programmes organized by their respective Service Headquarters.



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