Manual for Self-study

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participation of students in extracurricular and co- curricular activities such as sports, games, Quiz competitions, debate and discussions, cultural activities etc.

The college promotes the students to take part in the co-curricular and extra-curricular activities as depicted in the college list. The College Students’ Union hosts the cultural programmes, annual athletic meet, etc to enrich and cultivate sporting spirit, leadership qualities, teamwork and we-feeling among the students and to prepare a healthy, capable, fit and smart work-force for their effective productivity and contribution towards the Nation Building Process. Some students also participate in inter-district and state level competition and made remarkable achievements.

additional academic support, flexibility in examinations – To such student’s additional academic support is provided with the supply of malleable study materials and extra classes. They are also allowed to appear the home examination beyond the schedule.

special dietary requirements, sports uniform and materials - The college provides uniform for student participants representing the college at state and national level based sports competitions or, athletic meet. The college has minimum sports equipments for the purpose.

any other - Weightage in admission is given to those applicants who have represented at the university/ state or national level sports competition/athletic meet. Participation in an activity appearing on the university/CHSE authorized activity list also inflicts relaxations in terms of attendance. Sports persons of distinction and college champions among the alumni are invited to address and to train the students respectively.
5.1.7 Enumerating on the support and guidance provided to the students in preparing for the competitive exams, give details on the number of students appeared and qualified in various competitive exams such as UGC-CSIR- NET, UGC-NET, SLET, ATE / CAT / GRE / TOFEL / GMAT / Central /State services, Defence, Civil Services, etc. –

Since the PG pass out students can only appear at NET, being an UG institution, the college is not in a position to providing any support or guidance to the students. However, a good number of our students have qualified in competitive examinations meant for the Defense, Police and other state level and National level services, whom the college has rendered support and guidance through coaching classes.

5.1.8 What type of counselling services are made available to the students (academic, personal, career, psycho-social etc.) –

Academic counseling is carried out in the beginning of the academic session to help the students to choose the appropriate subjects well suit to their academic plinth, pursuit and performance. Classes like remedial and doubts clearing ones are instrumental in bringing academic democracy among the students.

Class room teaching and proctoral system helps a lot in reviewing the attendance percentage and performance level of the individual students. Hence personal counseling can be made with intimation and personal suggestion to the parents concerned.

The career counseling cell of our college also trained up

5.1.9 Does the institution have a structured mechanism for career guidance and placement of its students? If ‘yes’, detail on the services provided to help students identify job opportunities and prepare themselves for interview and the percentage of students selected during campus interviews by different employers (list the employers and the programmes).

The institution has a structured mechanism for career guidance and placement of the students. The career counseling cell of our college also trained up students in tracing their career options, effective motivation and up-to-date preparation. Resource persons from a multiple field of choice like Banking, Admn. Services, Police, Advocacy, Teaching, Marketing & Sells, etc are invited to fortify the students for their future perspectives. Different career options and job opportunities are notified in the college notice board and library reading room. Careers in Cost accountancy,

Since, the college is a general college in a rural Indian setup and the human resource product is not a specialized labour force hence the placement cell play a very limited role, especially in the wake of a rapidly industrialized social order. However, the regular track and field exercises conducted by the physical Education teacher of the college has helped some of our students a lot to seek their career in Defense, Police and other related departments.
5.1.10 Does the institution have a student grievance redressal cell ? If yes, list (if any) the grievances reported and redressed during the last four years.

The Institute for a prompt and smart solution of students’ grievances has formed a six member ‘Grievances and Appeal Committee for Redresses’ and strategically crafted it to act as a quick action team. It is composed of, 1.Administrative Bursar & IC e-admission, 2. Academic Bursar, 3- Advisor -, 4- HOD Commerce & Arts takes Remedial classes,5- IC - Library & Scholarship committee, 6- IC - Remedial class & women IO in order to cover all the possible aspects of complain and grievance. It is interesting to note that no grievance was made in the above cited areas of expectation. During last four years students’ grievances were mainly related with placement which is redressed accordingly.

5.1.11 What are the institutional provisions for resolving issues pertaining to sexual harassment?

In response to Supreme Court guideline, there is an institutional provision for the Cell for Reprisal of Grievances against Sexual Harassment. This eight member committee is composed of 1. - Secy. Staff Council, 2. - Administrative bursar, 3.- Woman Cell(1), 4.- Law qualified faculty, 5.- Coordinator-IQAC, 6.- NAAC Coordinator , 7.- Sociologist & Environmentalist, and 8.- Students’ representative. The main objective of this committee is for the creation and maintenance of the institutional academic environment free of sexual harassment.

5.1.12 Is there an anti-ragging committee? How many instances (if any) have been reported during the last four years and what action has been taken on these?

The institution has formed a six member anti-ragging committee comprised of, 1.- Administrative Bursar, 2.- woman IO (1), 3.- Advisor, NSS-4.- law qualified faculty, 5.- Sociologist & Woman IO , and 6.- students’ representative . No case of ragging has been reported during last four years in such a rural based disciplined College.

5.1.13 Enumerate the welfare schemes made available to students by the institution.

The Institution has carefully formulated an integrated Students’ Welfare Scheme to support the students and his studentship. These welfare schemes cover academic and economic aspects.

  • SCHOLARSHIPS & STIPENDS- From Government Sources, and Patrons’ Scholarship,

  • FINANCIAL AID & ASSISTANCE - Aid Granted By The College on Free Studentship, Students Aid Funds, Students’ Safety Insurance.

  • CONCESSIONS & BENEFITS - Bus Concession and Railways Concession for Students.

  • LIBRARY WELFARE SCHEMES - Maximum number of books to be issued to Students beneficiaries availing of (a) the free studentship (b) Scholarship from the Government sources, (c) Scholarship from the Patrons, (d) Students availing of the Students’ Aid Funds and (e) any other student sponsored by the proctor on the basis of merit, slow learner, differently able and economic criteria and duly approved by the Principal shall be only one book more of their existing category.

  • STUDY SUPPORT SERVICES – Our Library also extends Study materials and Guidance Notes to all students in general and Honours students in particular, in lieu of printing/photo copy cost. The Library has projected an ambitious scheme to develop an i-Bank & Q-Bank to support the faculties in particular and the collegiate students in general with topic-wise up-to-date references and power point teaching tools


1) Best graduates are felicitated by the college with awards & prizes to ameliorate the students Every year at the college Annual Function.

MEDICARE WELFARE SCHEME - Out of the acquired blood coupons with the Central Red Cross Blood Bank, we ensure all our human resources with an emergency Blood Transfusion Assurance.

  • 5.1.14 Does the institution have a registered Alumni Association? If ‘yes’, what are its activities and major contributions for institutional, academic and infrastructure development?

Alumni Association of the college is going to be registered shortly. It has its temporary office in the college premises. The alumni have extended a helping hand support to college administration in different activities and contributed to the academic and infrastructural growth and development of the college. From institutional point of view the alumni have supported the Career Counseling Cell. The alumni also joined hands in the activities like, avenue plantation, social forestry and by participating in the Volunteers’ camp at the time of local festivals of Malkangiri Block. The college regularly invites alumni to the college and their respective departmental function and also seeks their suggestion and cooperation.
5.2 Student Progression
5.2.1 Providing the percentage of students progressing to higher education or employment (for the last four batches) highlight the trends observed.

Student progression

UG to PG


PG to M.Phil

PG to Ph.D.


Campus selection

Other than campus recruitment

5.2.2 Provide details of the programme wise pass percentage and completion rate for the last four years (cohort wise/batch wise as stipulated by the university)? Furnish programme-wise details in comparison with that of the previous performance of the same institution and that of the Colleges of the affiliating university within the city/district.

The programme wise detail pass percentage of the batch wise students under various programmes for four academic years is given below. That represents a satisfactory performance being compared to affiliating University and other neighboring colleges of the locality.


Malkangiri College

Balimela college of science & Technology





2011-2012 Arts





2012-2013 Arts





2013-2014 Arts





2011-2012 COMMERCE





2012-2013 COMMERCE





2013-2014 COMMERCE





5.2.3 How does the institution facilitate student progression to higher level of education and/or towards employment?

The institution provides certificate course and career counselling which is a motivation factor for the student for higher level of education and employment. The college invites successful entrepreneurs/industrialists, resource persons, career experts and professionals to address the students with their ideas and opinions. The Career Counselling and Placement Cell informs the outgoing students about the schedule and dates of different entrance tests for admission to PG and management courses in important institutes and Universities. During last four years many of our students are continuing higher education in the field of Law, Education, Computer application, Company Secretary, etc. During last four years many of our students are employed in Defence, Police, State Government as well as Central Govt. offices, etc.

5.2.4 Enumerate the special support provided to students who are at risk of failure and drop out?

The institution has devised an elaborate mechanism to identify the students at the risk of failure and drop out by the process of academic assessment, proctoral system, personal contact, exam outcome and participatory performances. Hence extra classes, remedial classes, doubt clearing classes, etc are arranged for the purpose and if needed the welfare schemes of the college are also engaged to prevent the risk of failure and drop out of the students. Since the drop out students is largely caused by the early marriage of the girl students and getting employment before completion of U.G. Course the institution has decided to undertake drives for parental consciousness in this regard.

5.3 Student Participation and Activities
5.3.1 List the range of sports, games, cultural and other extracurricular activities available to students. Provide details of participation and program calendar.

The PET of the college organizes Sports and in-door and Out-door games and conducts the Annual Athletic Meet as per the schedule reflected in the academic calendar of the college. The games and sports organized by university and other agencies are communicated to the students and accordingly a team of delegates is formed and being headed by the PET & I/C Athletic Society.

The range of Games and Sports includes, Football, Cricket, Volley ball, Badminton, kabadi, Kho-Kho, Carom and Chess, etc. The events menu of the Annual Athletic Meet, Comprises of, 100mtrs, 200mtrs, 800mtrs, 1500mtrs, Running race & 100x4 relay race, High Jump, Long jump, Triple Step Jump for boys, Putting the Shot, Discus and Javelin throw, music chair for girls, etc.

The Cultural Association of the College Students Union organizes the Annual cultural Competitions as per the schedule reflected in the academic calendar of the college, which includes Essay Competitions in English and Odia, Debate Competition in English and odia, Vocal Song Competition in Odia, Hindi, English, Dance Competition etc, Quiz Competition, General Knowledge Competition, Jhoti and Muruja Competition & Fire Art Comptition, lighting the candle, Hula Huli for Girls.

The Service units of the College, like YRC, NSS and NCC Wing, etc also organize similar competitions. College advocate for the mass participation, but there is a growing demand among the non-participants to be volunteers. This trend has made the college colorful. The college distributes certificates and prizes to the winners and volunteers, and other students Selected by the college, at the functions of Annual Athletic meet, Annual Day Celebration, etc.

5.3.2 Furnish the details of major student achievements in co- curricular, extracurricular and cultural activities at different levels: University / State / Zonal / National / International, etc. for the previous four years.

In the academic session 2014-15 a nine members athletic team(Boys & Girls) led by the P.E.T of the college to the Berhampur University, of Malkangiri College from 13.12.2014 to 14.12.2014 in order to participate in the Inter-college Athletic Meet. One of our student namely Rinkey Kabasi of +3 1st year Arts , Secured 1st Position in the Long Jump & Second Position in the High Jump.

5.3.3 How does the college seek and use data and feedback from its graduates and employers, to improve the performance and quality of the institutional provisions?

The passing out graduates of the institution automatically become the members of the alumni and verbally suggest the college administration in various matters. The employers of our human resource – products very often seek verification and clearance certificates from the college administration.

5.3.4 How does the college involve and encourage students to publish materials like catalogues, wall magazines, college magazine, and other material? List the publications/ materials brought out by the students during the previous four academic sessions.

The institute encourage the students to publish materials like, Wall magazine, College magazine namely “Bhairav” by involving them in contributing their creative & artistic talent. The College invites creative responses in the shape of articles, messages, slogans, quotations, posters, etc and encourages creative participation from the students.

5.3.5 Does the college have a Student Council or any similar body?Give details on its selection, constitution, activities and funding.

The institute has the provision for a Students’ Union and other Societies. The office bearers of the respective bodies are elected through a smooth, fair and democratic process. These bodies shoulder the responsibility of organizing meetings, various competitions and put forth the demands of the students’ community before the college administration through their Advisor(s). Being the common platform of the college students it plays a very significant role for the healthy academic growth of the institution. The fund for the purpose is raised by realizing collections from each and every college students, at the time of admission and re-admission. The college administration provides necessary infrastructural facilities for the proper functioning of the College Students’ Union and Other Societies.

5.3.6 Give details of various academic and administrative bodies that have student representatives on them.

The institution cultivates participatory mechanism in the students’ community to ensure all round growth and development. The students form the College Students’ Union and other Societies in each academic year by electing the office bearers. Such office bearers represent in the Administrative, academic and other bodies of the college.

The president, CSU is the students’ representative member in the Cell for Reprisal of Grievances against Sexual Harassment. The General Secretary, CSU is the students’ representative member in the Anti-Ragging Cell. The library Advisory Committee takes an active part in the functioning of the college library and includes students’ representation in it. Cultural secretary of the CSU assist and manage the College Wall Magazine. One lady faculty member is selected by the Principal to become the member of Women Grievance Cell. Student grievance redressal cell is also includes general secretary, CSU as a students’ representative.
5.3.7 How does the institution network and collaborate with theAlumni and former faculty of the Institution. Any other relevant information regarding Student Support and Progression which the college would like to include.

The Alumni are organized themselves and developed a common platform. Alumni Association with their office (Sabhaghar) in the college campus. Their organizational Aims & Objectives are conducive to the interest and benefit of the College. The alumni have carried out an extensive programme of plantation and gardening in the campus. The departmental seminars became more informative and energetic by their participation. The verbal feedbacks from this end have strengthened the academics of the institution.


    1. Institutional Vision and Leadership


To impart quality education to the rural, hilly and tribal belt children with the vacant sport of resource-ful faculty, with the support and leadership of Principal, involvement of all stack holders etc. To hence the quality education not only through the class room teaching by help of chalk and talk but to initiate and introduce latest teaching learning technology with the help of modern teaching tools. To have better graduate attributes with social responsibilities and human values.


  1. To spread the message of quality education to the rural youth and to check the dropout rates.

  2. To extend support to the Institutional head (Principal) from all the stake holders to strengthen his leadership.

  3. To inculcate quality education to the Arts & Commerce degree students by conducting Seminars, Symposium and work shop. To introduce LCD projectors, computer and internet in the class room teaching and departmental seminars.

  4. To have a better graduate attributes the institution will extend all its support to each and every human values and children by giving opportunities with better exposure.

  5. To have extension activities through adoption of villages, NSS, YRC, Red Rebion Club and through Eco club to meet the social responsibities.

6.1.2 What is the role of top management, Principal and Faculty in designing and implementing its quality policy and plans?

The Quadra-pod base of our institution is the Governing Body, the State Government, Principal and the Members of staff, who are relentlessly making effort to render quality and value based higher education and to contribute for its academic growth and development.

Management i.e. Governing Body is established under registration of society act-1860 and is responsible and accountable for its function and discharge of duties as per the rules and stipulations framed by the government from time to time. The management members (copy enclosed) discharge their functional responsibilities through the Principal of the college as the Ex-officio Secretary of the body. In its regular sittings and through resolutions on circulation discuss, debate on the matters presented by the Principal or any other matter that comes up during the course of the meeting. Governing Body as the Principal stakeholder of the college looks in to the general administration, financial implications and overall infrastructural development.

The college has regular Principal appointed by government. His function as such is multi-dimensional. He acts as the Chief Executive, the institutional representative of the department of higher education, the key officer between college and the governing body and the chief spokes person of the institution. In this process he is the main source of verbal feedback collection and the principal executive for implementation of the same.

The Principal is the Ex-Officio President/Chairman of all committees / bodies / societies/ constituted on the regard of quality policy and plans. His valuable guidance, administrative and financial assistance influences the total mechanism working on quality and development. He convenes meetings of all bodies to guide, govern, and assess their timely performances and guide their visions for future. The recommendations taken in the meeting are submitted to the Managing Committee and the Management arrives at suitable decisions for implementation. It is evident that the governing body, the Principal and the faculty as well as students function as a well knit body.

Different Cells, Boards and Committees have been formed to monitor, to co-ordinate and to carry out the structural and functional requisites of the institution. These operational segments are Academic Committee, Students’ Academic Management System’s Cell, Examination Committee, Library Committee, Research Committee, College Development Committee, Internal Quality Assurance Committee, UGC Committee, Purchase Committee, Construction Committee, ICT Cell, Disciplinary Committee, Rastriya Uchchatara Shikhshya Avijan Committee, Utility Services & College Campus Beautification Committee, Editorial & Publication Committee, Career counseling Cell, Scholarship Committee, Students’ Information Bureau, Anti-Ragging Cell, Cell for Reprisal of Grievances Against Sexual Harassment, Grievances and Appeal Committee for Redresses, Women Grievance Cell, ST/SC & Minority Cell, e- Governance Committee, Equal Opportunity Cell, Emergency Service Cell, NAAC Committee, etc which constitute the field level management lines.

In addition to these, the principal is assisted by an executive circle, composed of the secretary staff council, administrative bursar, academic bursar, accounts bursar, etc to look after the all round development of the college.
6.1.3 What is the involvement of the leadership in ensuring :
The policy statements and action plans for fulfillment of the stated mission –

The institution has carefully carved out a Ten point guidelines and sincerely tries for a letter and spirit translation of governance based on institutional mission statement in to action.

Formulation of action plans for all operations and incorporation of the same into the institutional strategic plan –

The institution formulate action plan for all operations by the process of debate, and discussion, meetings and seminars and incorporate the analyzed outcome as the part of the institutional strategic plan, provided it fulfills the mission and vision statement of the institution.

Interaction with stakeholders –

Collection and analysis of verbal Feedbacks from stakeholders, like students, alumni, parents, staff members, library users, District level Consultant and others and to consider the latent shaping forces of it, meant for the all round growth and development of the institution.

Proper support for policy and planning through need analysis, research inputs and consultations with the stakeholders

Intensive work, optimal use of the infrastructure, need analysis, research inputs, stakeholders’ priority are the catch word of the administrative and academic functioning of the institution. Many of our extension programmes and Ancillary set ups speak of this endeavor, out and out.

Reinforcing the culture of excellence –

Since education is the cultural messenger and the vehicle of Socio-economic, political, Religious and cultural changes, the institution is bestowed with the responsibility to get conducive to such a process of cultural reawakening and excellence. The rudimentary steps taken in the establishment of Departmental Research cells (DRCs), is our motivating approaches in the field.

Champion organizational change –

Our objective is to change ourselves, since we advocate and inflict such changes. Incessant alternations, additions, modifications, etc are taking place in the structural and functional aspects of the institution. Such changes in its long term adjustment are supposed to bring in revolutionary changes in the field of education, study and research. So far the issue of change is concerned; change-in-structure is our institutional approach.

6.1.4 What are the procedures adopted by the institution to monitor and evaluate policies and plans of the institution for effective implementation and improvement from time to time?

The institution relies upon the verbal Feedbacks, from the stakeholders like, students, alumni, parents, staffs, library users, etc, consultation with District level Consultant, guests and invitees, analysis and outcome of Exam. Results and academic performances, Proctoral remarks, etc constitute the first hand information of the institution to monitor and to evaluate the policies and procedures and to act upon accordingly.

The institution has adopted participatory managerial principles and has formulated different boards, cells and committees, like Academic Committee, Students’ Academic Management System’s Cell, Examination Committee, Library Committee, Research Committee, College Development Committee, Internal Quality Assurance Committee, UGC Committee, Purchase Committee, Construction Committee, Disciplinary Committee, Utility Services & College Campus Beautification Committee, Editorial & Publication Committee, Career counseling Cell, Scholarship Committee, Anti-Ragging Cell, Grievances and Appeal Committee for Redresses, Women Grievance Cell, NAAC Committee, etc for effective implementation and improvement of plans and policies.
Principal regularly summon meeting of the heads of the department regarding academic progress and department specific other activities. Staff Council meetings are convened where the opinion and suggestion of staff members are taken for implementation of various policies.
Regular monitoring and evaluation of different activities are undertaken by the College administration to ensure consistency and further improvement. Governing Body meetings are held regularly where the future plans are chalked out for all-round development of the College.

6.1.5 Give details of the academic leadership provided to the faculty by the top management?

Academic leadership of the faculty is but a pre-requisite of administrative decentralization. Academic Bursar appointed by the principal from among the senior faculty members is assigned the task of all-round academic development of the college. It will cultivate sporting spirit, team-work, we feeling, workmanship and celebrated professionalism among the faculty members. The institution has green signalled the teachers not only to wield their command, control and authority in the class but also to extend it to the other spheres of academic and administrative interest. The faculties have proved their potentiality while conducting different co-curricular, extra-curricular, extension and enrichment programmes. All the Boards, Cells and Committees are carefully crafted so as to render smart and comprehensive service to the interest of the institution and stakeholders. Some of our faculty members have extended voluntary services and honorary consultancy to different educational institutions, social organizations, movements, etc. and proved a distinctive quality of leadership and fellow-feeling.

6.1.6 How does the college groom leadership at various levels?

The principal has abridged the super-ordination and sub-ordination gap in the institution and there by prepared a fertile platform to groom leadership at various levels. Preset guidelines, comprehensive work schedules, projected achievement, non-interference, co-ordination of role sets and fostering professionalism, etc are some of the pre-requisites, which the institution has extended priority. The office bearers of CSU also represent in different Boards, Cells, and Committees of the institution and thereby upheld the views and voices of the student community.

6.1.7 How does the college delegate authority and provide operational autonomy to the departments / units of the institution and work towards decentralized governance system?

The institution has delegated authority and provided operational autonomy to various departments and units of the institution. Different departments have been asked by the administration to formulate their academic work schedule and to developed constructive programmes, in fulfilment to the academic orientation of the institution.

6.1.8 Does the college promote a culture of

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