Manual for Self-study


Number of information literacy trainings organized: -



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Number of information literacy trainings organized: - Nil

Details of “weeding out” of books and other materials
4.2.6 Give details of the specialized services provided by the library


  • Manuscripts- No

  • Reference - Yes

  • Reprography - Yes

  • ILL (Inter Library Loan Service) - No

  • Information deployment and notification (Information Deployment and Notification) No

  • Download - Yes

  • Printing - Yes

  • Reading list/ Bibliography compilation- No

  • In-house/remote access to e-resources - No

  • User Orientation and awareness - Yes

  • Assistance in searching Databases – Yes, at reference division.

  • INFLIBNET/IUC facilities - No



4.2.7 Enumerate on the support provided by the Library staff to the students and teachers of the college.

The college library renders adequate support and services to students and teachers. The generalized support and services includes Current Awareness Service, Ready Reference Service, reference division, Study Aid Facility, Q-Bank, Magazine Corner, etc.


Library also provide students’ specific services, such as Reading Room, Study Support Services, Study incentive approaches, Students’ welfare schemes, etc.
Open Stack Area, Educational tools and support selves, etc.
Library extends teacher specific assistance like Faculty Study Centre, Instant Study Desk, Study and Aid facility, Research Support Services, etc.

The library has 21025 no. of books for collegiate students and members of the staff and thereby helps a lot to enable the readers library-friendly and the library user-friendly.


4.2.8 What are the special facilities offered by the library to the visually/ physically challenged persons? Give details.

Ramps have been provided at ground floor level in all buildings and especially in the library for the physically challenged students.

Library gives top priority to the visually/physically challenged persons. Helping hand also provided to such persons.


4.2.9 Does the library get the feedback from its users? If yes, how is it analyzed and used for improving the library services. (What strategies are deployed by the Library to collect feedback from users? How is the feedback analyzed and used for further improvement of the library services?)

The verbal feedbacks incorporate entries related to library infrastructure and functioning, like support and services. The views and ideas ventilated there on are analyzed by the Library Advisory Committee and appropriate steps are taken there on, for further improvement of library infrastructure and betterment of specialized services.



4.3 IT Infrastructure

4.3.1. Give details on the computing facility available (hardware and software) at the institution.

Number of computers with Configuration (provide actual number with exact configuration of each available system) –

No of Computer: 20

P-IV, Dual core, core to Duo, I3 processors,

Hard disk 120GB, 320GB, 500GB, RAM-1GB, 2GB

• Computer-student ratio - 1:50

• Stand alone facility - Yes

LAN facility - Yes

The College has the LAN connectivity with networking system in the college office at Administrative Block, examination cell, accounts, establishment, etc with a server. There is also LAN connectivity in the Computer Laboratory.
Wi-Fi facility – Yes Wi- Fi facility is available only in the Administrative Block.
• Licensed software - Yes
• Number of nodes/ computers with Internet facility - 07
• Any other
4.3.2 Detail on the computer and internet facility made available to the faculty and students on the campus and off-campus?

Computer and internet facility (Broad band-data one) are available in the Principal’s office, Administrative office, Admission section, Accounts section, Examination section, Computer Lab. etc.



4.3.3 What are the institutional plans and strategies for deploying and upgrading the IT infrastructure and associated facilities?

The institution has chalked out plan and crafted strategies to deploy the IT infrastructure at appropriate places on the basis of the requirements of students and staff members. Steps have been taken for up gradation of existing IT infrastructure and addition of new systems and versions of software. The College has planned to extend WI-FI accessibility in the entire campus. The college has the plan to deploy Edu-Sat, e-library, teaching and learning with the help of Video Conferencing, more number of digital and smart class rooms with latest technology.



4.3.4 Provide details on the provision made in the annual budget for procurement, upgradation, deployment and maintenance of the computers and their accessories in the institution (Year wise for last four years)

The college has made provisions for the procurement, deployment and maintenance of computers and their accessories from the Grants sanctioned by UGC from time to time on different heads. The College also spends some amount from its own fund. The details are given below.






2011-12

2012-13

2013-14

2014-15

College

UGC

College

UGC

College

UGC

College

UGC

Computer & Accessories

-

Rs.45,9137

(UGC)


-

-

-

-

-

-

Procurement

-

Rs.50,050 (OCAC)

-

-

-

-

-

-

Maintenance

-

-

Rs.2200

-

Rs.5506

-

-

-

Up gradation

-

Rs.40,700

-

-

-

-

-

-

Deployment

-

26

-

-

-

-

-

-


4.3.5 How does the institution facilitate extensive use of ICT resources including development and use of computer-aided teaching/ learning materials by its staff and students?

The college has formed an ICT-Board for the expansion of IT/ICT infrastructure and to facilitate its extensive use. The research Committee is also developed to pour in academic fillings for effective teaching learning process. The guideline of the college, urged the faculties to adhere Technological applications while imparting education, for example, teachers teach with power point presentation and LCD projector indicating the main points and there by promote interactive session with t he students. The students are also encouraged to present the seminar papers through power point.



4.3.6 Elaborate giving suitable examples on how the learning activities and technologies deployed (access to on-line teaching- learning resources, independent learning, ICT enabled classrooms/learning spaces etc.) by the institution place the student at the centre of teaching-learning process and render the role of a facilitator for the teacher.

The college has 01 ICT enable class room for the department of Commerce. Teaching in a smart class room can only place the students in the centre of teaching –learning process from a practical point of view. After highlighting the Ideogram i.e. the broad points or macro aspects the students are asked to develop their ideas, views and opinions and present the same in the context of current developments. Collection of related study materials through e-searching on internet acts as a supplement to the class room teaching and facilitates the teacher for further and advanced teaching.



4.3.7 Does the Institution avail of the National Knowledge Network connectivity directly or through the affiliating university? If so, what are the services availed of?

The college does not avail of the national Knowledge Network connectivity, directly or through the affiliating University


4.4 Maintenance of Campus Facilities
4.4.1 How does the institution ensure optimal allocation and utilization of the available financial resources for maintenance and upkeep of the following facilities (substantiate your statements by providing details of budget allocated during last four years)?

The institution ensures optimal allocation and utilization of its available financial resources for maintenance and upkeep of the facilities like, building, furniture, equipment, computers and other related items.



Sl.No

Facilities

2011-12

2012-13

2013-14

2014-15







Budget

maintenance

Budget

maintenance

Principal

maintenance

Principal

maintenance

a.

Building

5500

5440

1500000

600000




600000

300000

300000

b.

Furniture




452787



















c.

Equipment



















18000

6000

d.

Computers

2500

2352
















16500

e.

Vehicles

-

-

-

-

-

-

-

-

f.

Any other

9000

8628










4431

28154

-------


4.4.2 What are the institutional mechanisms for maintenance and upkeep of the infrastructure, facilities and equipment of the college?

Infrastructural development like, Construction, Extension and renovation of buildings are planed and allocations thereof is made in the budget. The construction committee with the assistance of a qualified engineer undertakes the work. The UGC assistance, financial assistance from District Administration & College development fund in utilized for the purpose. Development fund and UGC assistance is utilized for the purpose. As regard to facilities, the development committee plan the necessary arrangements, takes the decision for maintenance and new infrastructural development. On the basis of the information received from different departments, sections, wings, etc, the purchase committee of the college goes for the purchase or repaired of equipment and the officer in charge of the department concerned keep it in proper order.



4.4.3 How and with what frequency does the institute take up calibration and other precision measures for the equipment/ instruments?

The committees of the institution, responsible for the procurement of equipments/Instruments are composed of experienced and informed faculties. The purchase and construction committees especially depend upon the brochure / literature of the manufacturers concerned and select the equipment/instrument after comparative study and analysis. Advice and opinion of the experienced/ professional available within the reach is also taken thereof. The demand made by the concerned departments are also taken in to account. The Accounts Bursar/ Accounts section accept the Lowest-One bidder of the indent by the provision of law. The College takes calibration & other precision measures for upkeep and Maintenance of the equipments at regular interval of time.



4.4.4 What are the major steps taken for location, upkeep and maintenance of sensitive equipment (voltage fluctuations, constant supply of water etc.)?Any other relevant information regarding Infrastructure and Learning Resources which the college would like to include.
Apart from SOUTHCO power supply the college has 03 batteries Inverter based uninterrupted power supply to Smart Class rooms and Administrative Block and instant power supply to all other set-ups and infrastructures through a 15kva DG set. We have access to both under-ground water source and Pipeline water supply from PHD end with overhead reservoirs. Provisions have already been made to install ten numbers of photo voltaic solar lamp posts in core campus area.

At the time of emergency the institution use the tube well, bore well inside the campus.

The institution maintains 01 numbers of ICT enabled class rooms, One Public Address system, one Computer Lab with 20 nos. of computers; An ICT-Committee is formed by faculties having experience and expertise in the field for its effective maintenance and management.

However the ICT committee is managed/run by the computer-in-charge, Officer-cum-computer instructor and Two Nos. of DEOs.



CRITERION V: STUDENT SUPPORT AND PROGRESSION
5.1 Student Mentoring and Support
5.1.1 Does the institution publish its updated prospectus/handbook annually? If ‘yes’, what is the information provided to students through these documents and how does the institution ensure its commitment and accountability?

The college prospectus and admission information for the students at beginning of the academic year is uploaded by SAMS on behalf of the DHE(O). The institution publishes its updated prospectus/ College Calendar and Academic Diary, annually for the students and staff, where the information about the college is vividly illustrated. These information includes, College Insignia (Crest) & Motto, College Title & Location, Brief History of the college, Our Dreams, Vision of the college, Mission of the college, A Birds Eye view, Governing Body of the college, Incumbency Chart, Our members of staff, Administrative Flow-Chart, Boards & Committees, Co-curricular activities, Disciplinary Rules, Academic & Administrative Rules, Admission & e-Admission Procedure, Attendance & Class, Academic Programme & Course Structure, Higher Secondary Course, Three Years Degree Course, Home Examinations, University Examinations, Our Library, Library Rule, College Magazine “BHAIRAB” Publications, Students’ Union & Other Associations, Alumni Association, Students’ Amenities, Students’ Common Room & Computer & Education procedural Lab., Students’ Strength, Result Fact sheets, Scholarships & Stipends, Financial Aid & Assistance, Admission –readapted for SC/ST & Girls Concessions & SAF for Poor Students Benefits, Sports and Athletics ,Youth Red Cross , National Service Schemes, NCC, Standing Instructions, Telephone Number and Index Directory, List of Holidays, Academic Calendar, Declaration Form-4, etc.



The institution ensures its commitment and accountability by publishing the ends and the means to all the stakeholders to aspire and to achieve. The calendar for the 2014-15 & 2015-16 is attached here with.

MALKANGIRI COLLEGE MALKANGIRI

ACADEMIC CALENDER -2014-15

Sl. No

SUBJECT

TIME LINE

1

Reporting of the college after summer vacation

23.06.2014

2

Admission

 

 

+2 1st Year

07.07.14 or 30.07.14
date fixed by Govt.

+3 1st Year

15 days after publication of +2 2nd year result 14.07.14 - 05.08.14

3

Commencement of Class

 

 

+2 2nd Year

26.06.2014

+3 2nd Year

26.06.2014

+3 3rd year

26.06.2014

+2 1st year

01.08.2014

+3 1st year

07.08.2014

4

College Students Union Election

Election to students Union and other society will be held on one day for all colleges in a single date

5

Puja Vacation

01.10.2014 to 08.10.2014

6

Test Examination (+2 2nd, +3 1st, +3 2nd, +3 3rd)

2nd week of Dec-2014

7

X- Max Holiday

25 Dec, 2014

8

Annual Sports/ Culture week

05.01.2015 -20.01.2015

9

Filling up of forms for CHSE (O) Exam and University Exam

As notified by CHSE(O) & Berhampur University.

10

Commencement of CHSE(O) Exam and University Exam

1ST WEEK OF March-2015 CHSE(O) Exam

 

2nd week of Feb-2015 University Exam

11

Annual College Examination for +2 1st year Classes

3rd week of Arpil 2015 onward

12

Publication of result of AHS Exam 2016-

Before 10th June 2015

Publication of University Exam Result

Within 45 to 60 days from the date of last theory Exam

13

Total No. of Holidays

72 days Excluding Sunday

14

Total no. of Resume Holidays

maximum 2 days

15

Total no. of teaching Days

Minimum 180 days

16

Summer Vacation

11th may to 18th June, 2015

 

N.B: The above time line may be modified by the Govt. as and when required.



 




MALKANGIRI COLLEGE MALKANGIRI

ACADEMIC CALENDER -2015-16

Sl. No

SUBJECT

TIME LINE

1

Reporting of the college after summer vacation

19.06.2015

2

Admission

 

 

+2 1st Year

04.07.15 to 30.07.15 or the
date fixed by the Govt.

 

+3 1st Year

15 days after publication of +2 2nd year result 14.07.15 to 05.08.15

3

Commencement of Class

 

 

+2 2nd Year

20.06.2015

 

+3 2nd Year

20.06.2015

 

+3 3rd year

20.06.2015

 

+2 1st year

01.08.2015

 

+3 1st year

07.08.2015

4

College Students Union Election

Election to students Union and other society will be held on one day for all colleges in a single date

5

Puja Vacation

19.10.2015 to 27.10.2015

6

Test Examination (+2 1st,+2 2nd, +3 1st, +3 2nd, +3 3rd)

2nd week of Dec-2015

7

X- Max Holiday

25th Dec, 2015

8

Annual Sports/ Culture week

05.01.2016 to 20.01.2016

9

Filling up of forms for CHSE (O) Exam and University Exam

As notified by CHSE(O) & Berhampur University.

10

Commencement of CHSE(O) Exam and University Exam

1ST WEEK OF March-2016 CHSE(O) Exam

 

 

2nd week of Feb-2016 University Exam

11

Annual College Examination for +2 1st year Classes

3rd week of Arpil 2016 onward

12

Publication of result of AHS Exam 2016-

Before 10th June 2016

 

Publication of University Exam Result

Within 45 to 60 days from the date of last then Exam

13

Total No. of Holidays

72 days Excluding Sunday

14

Total no. of Resume Holidays

maximum 2 days

15

Total no. of teaching Days

Minimum 180 days

16

Summer Vacation

11th may to 18th June, 2016

 

N.B: The above time line may be modified by the Govt. as and when required.





5.1.2 Specify the type, number and amount of institutional scholarships / free ships given to the students during the last four years and whether the financial aid was available and disbursed on time?

Scholarship is given to the words of the K.L. Workers provided by Govt., also provided SAF to the needy meritorious & poor students. The institution has formulated the Study Support Facility from the current academic session 2014-15. Students are sponsored by virtue of their merit and eligibility for Scholarships from State and Central Government sources like, National Scholarship of the Govt. of India, National Loan Scholarship of the Govt. of India, Post Matric Scholarship (Prerana), Scholarship for the Deaf, Blind and Orthopedically Handicapped Students, Junior Merit College Scholarship, Senior Merit College Scholarship, etc.


The College also provides Students’ Aid Fund.

Total Exemption of monthly tuition fees for the SC/ST/Girls students. Other Scholarships are directly credited to the accounts of the students beneficiaries through NEFT online system by Govt.




Years

FS, SAF

Patrons’ Scholarship

Government Scholarship

2010-11

------------

------------

As Mentioned Above


2011-12

------------

------------

2012-13

------------

------------

2013-14

------------

------------


5.1.3 What percentage of students receive financial assistance from state government, central government and other national agencies?

Approximately 40% of students receive financial assistance from state government, central government but the institution has not yet bag any such support from any other national agencies like, UGC, etc.
5.1.4 What are the specific support services/facilities available for
Students from SC/ST, OBC and economically weaker sections –

Students coming under this category are given due weightage at the time of e-admission, as provided by the existing rule of the government. According to their merit and eligibility they are accorded scholarship from different agencies. College provides remedial and coaching classes, free studentship and Student Aid Fund, etc for their socio-economic growth and academic betterment.


Students with physical disabilities –

Such students are given due weightage at the time of e-admission, as provided by the existing rule of the government. According to their merit and eligibility they are accorded scholarship from different agencies. College provided students’ general insurance schemes, remedial and coaching classes, Free studentship and Student Aid Fund, Library based student welfare scheme, etc for their socio-economic growth and academic betterment. For physically challenged students the institution has developed ramps in all the buildings at the ground floor. For blind students special feature has been added in the lavatories attached with students’ common rooms and a guide rail lead the blind in the library to the reading room.



Overseas students –

No overseas students took admission till date-


Students to participate in various competitions/National and International

Students are being encouraged to participate in various competitions at State level. Some students of this college have participated in the state level athletic meet. Extra classes are arranged to clear up their syllabus.



Medical assistance to students: health centre, health insurance etc. –

The YRC– Unit runs the In house Medicare centre with provision for First-aid, medicines, Medicare procedurals, Rescue and recovery accessories, Refrigerator facility, etc The support services of Ambulance & PHCs are available from government end.

At the time of Annual Blood Donation Camps, student-donors to undergo blood grouping and a general hematological examination. Out of the acquired blood coupons with the Central Red Cross Blood Bank, ensure all our human resources with an emergency Blood Transfusion Assurance. The YRC volunteers and NSS activists have formed by enrolling themselves into a database on the college website for the purpose of emergency blood transfusion. During YRC- Workshops, Doctors of the local PHCs are invited to Share their Ideas and Opinions and to give medical advice to the students with known medical complications. All the students are covered under students’ safety insurance scheme by the public sector insurance company. There is also provision of Student Aid Fund to help the students in case of serious health hazards.

Organizing coaching classes for competitive exams –

The Career Counselling Cell of the college imparts coaching classes for competitive examinations. It also trained up students in tracing their career options, effective motivation and up-to-date preparation. Resource persons from a multiple field of choice like banking, Admn. Services, Police, advocacy, teaching, marketing and sells, etc are invited to fortify the students of their future prospective.
Skill development (spoken English, computer literacy, etc.,) –

For skill development of students free spoken English classes are organized by the department of English, on the basis of one class per week. Department of Commerce & Arts of the institution has been entrusted to improve the computer literacy among the collegiate students and members of staff in association with ICT- Board. The Course module includes the basics of computer application, MS Word, MS Excel, MS Power-point, Net surfing and browsing, etc.

Personality Development programmes- The HoD, department of English takes Personality Development programmes.

Development and cultivation of Leadership qualities. Students have participatory representation in the academic and administrative functioning of the college. They are also encouraged to take part in different nation building programmes, Athletic programmes, various cultural competitions, camps & campaigns, debates & discussions, Seminars & Symposiums and so on.



Support for “slow learners” –

In case of the slow learners, teachers take personal care and much liberty is extended to them, so as to consult the teachers concerned at their convenience. They are provided with study materials and advised to refer to q-bank available in the College Library. In this direction proctoral sheet can be used to raise parental care and guidance. The college library supports such students with welfare schemes.

Exposures of students to other institution of higher learning/ corporate/ business house etc. –

Our Extra-mural lectures, Career Counseling Cell, etc open up new windows for higher education and study. The students are taken to corporate and business houses to gather on site experience.



Publication of student magazines –

The annual college magazine namely “BHAIRAV” is published which sincerely boosts up students’ literary tastes and creativity. The college Library manages, wall magazine, which is very instrumental in shaping the creative talents of the students and faculties in the field of literary activities, drawings and paintings, etc.




5.1.5 Describe the efforts made by the institution to facilitate entrepreneurial skills, among the students and the impact of the efforts.-

The institution invites resourceful academicians and entrepreneurs to address the students regarding the prospective, governmental schemes, ground realities, current trends and conditions and the role of the students to play. These extra mural lectures largely shape the students of their appreciation of the present job market world and prompt them to carve out their position.



5.1.6 Enumerate the policies and strategies of the institution which promote

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