Manual for Self-study



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6.3.3 Provide details on the performance appraisal system of the staff to evaluate and ensure that information on multiple activities is appropriately captured and considered for better appraisal.

Every year all faculty members of the institution furnish the Self Appraisal forms , as per the proforma provided by the Government of odisha. The proforma covers various fields of activities and role-sets there on, like work and its performance level, authority and command over the subject, research accomplishment, official conduct, exposure to responsibility, curricular and co-curricular activities, zeal, integrity, etc and the Reporting Officer submits the report on these activities. Through verbal feedback students also appraise the performance of a teacher concerned to the subjects.

The teaching, research and extension performance of the faculty is evaluated on the basis of reviews of the progress registers and the self-appraisal report submitted by the teachers concerned, which are mandatory. Accordingly the Confidential Character Roll (CCR/ACR) is made for onward transmission to competent authority. This report is taken into consideration at the time of vertical mobility of the teachers.

The principal to send a copy of Corricular & Co-coricular activities assigned to the staff numbers to the Director , DHE(O) for kind information.


6.3.4 What is the outcome of the review of the performance appraisal reports by the management and the major decisions taken? How are they communicated to the appropriate stakeholders?

The performance Appraisal Report on a teacher is prepared by taking into consideration, the Self-Appraisal Report of the member of staff concerned, Plan and Progress factsheets, Teachers’ Appraisal verbal feedback from the students, etc.

The Principal in the capacity of Principal-cum-Secretary gives his opinion confidentially taking into account the multiple activities. In case of adverse remark the report is reviewed by the President, Governing Body and the incumbent is asked to improve the performance.

6.3.5 What are the welfare schemes available for teaching and non teaching staff? What percentage of staff have availed the benefit of such schemes in the last four years?

The welfare schemes available for teaching and non-teaching staff from the Department of Higher Education, are:



  • Maternity Leave

  • Medical Leave/Casual Leave/Compensatory Off facility

  • Duty Leave facility wherever applicable

  • Provident Fund as per rules, and loan facility thereon.

The institution extends the following welfare schemes to the teaching and non-teaching staff members.



  • Out of the acquired blood coupons with the Central Red Cross Blood Bank, Malkangiri, and the YRC-Unit in particular and the institution in general ensure all its human resources with an emergency Blood Transfusion Assurance.

  • The institution appoints the nearest kin of the employee, whose death takes place while in office, with a management post and salary. This facility is applicable only for the Non-Teaching staff members.


6.3.6 What are the measures taken by the Institution for attracting and retaining eminent faculty?

The staffing position of the institution is regulated by the posting and transfer policy of the government and Department of higher Education. So, the institution has no role to play in the dimension of retaining eminent faculty. But, the institution can approach the government, i.e. department of higher education and Director, Higher Education in case of necessity for eminent faculty.


To retain the eminent faculty the college & district administration provides Quarter facilities at reasonable rate as token of attraction.
6.4 Financial Management and Resource Mobilization
6.4.1 What is the institutional mechanism to monitor effective and efficient use of available financial resources?

On the eve of the financial year, the institution used to prepare the Draft Budget and submit the same to the Governing body for approval. The composite elements of the budget are Plan expenditure, Non-plan expenditure, recurring expenditure and Non-recurring expenditure. It also laid emphasis on timely utilization of funds viz. collection of Development fund from students, Grant-in-Aid received from the Government from time to time, funds of UGC Schemes and Assistance, etc. and submits the report to appropriate authority (affiliating university, state government and UGC) in due time. Several committees are there to look after utilization of funds under different heads the institution maintains financial prudence in that.



6.4.2 What are the institutional mechanisms for internal and external audit? When was the last audit done and what are the major audit objections? Provide the details on compliance.

The internal and external audit mechanism of the institution is done at various levels. The institution has adopted a three tier external audit system. This comprises 1.Local Fund Audit, 2. Sample Audit by Accountant General of State, and 3.Audit of the UGC Funds by a Chartered Accountant, approved by the Government.

The last audit was done in 2002 and the institution was audited up to2001- 2013. There were no major audit objections. Minor audit objections have been complied with.
6.4.3 What are the major sources of institutional receipts/funding and how is the deficit managed? Provide audited income and expenditure statement of academic and administrative activities of the previous four years and the reserve fund/corpus available with Institutions, if any.

The major sources of institutional receipts/funding, includes 1.Development Fees paid by the students, 2.M.L.A. LAD, 3.M.P. LAD, 4.Grants made by the State Government, 5.UGC Schemes and Assistance. Since the admission fee of the students of the institution is one of the lowest in the State, hence funding from this source of Development Fees is scanty. Normally the College follows the principle of balanced budget and there is no deficit. The audited income and expenditure statement of last four years attached herewith will reveal the strength of the institution.

The income –expenditure statement of last 4 years to be prepared by Accountant & Acount Bursar.

COLLEGE FINANCIAL INFORMATION

Financial Year

Income

Expenditure

2011-12

Rs. 10769049.00

Rs.10178998.00

2012-13

Rs.8674451.00

Rs. 8320433.00

2013-14

Rs.13353819.00

Rs. 11871912.00

2014-15

Rs.10453634.00

Rs. 10193004.00


6.4.4 Give details on the efforts made by the institution in securing additional funding and the utilization of the same (if any).

The institution made consistent effort in securing the additional funding from different ends, like , 1.M.L.A. LAD, 2.M.P. LAD, 3.Grants made by the State Government, 4.UGC Schemes and Assistance, etc. The funds sanctioned, released and received from these ends have been completely utilized during that stipulated period, specified for the purpose.


6.5 Internal Quality Assurance System (IQAS)
6.5.1 Internal Quality Assurance Cell (IQAC)
a. Has the institution established an Internal Quality Assurance Cell (IQAC)? .6 If ‘yes’, what is the institutional policy with regard to quality assurance and how has it contributed in institutionalizing the quality assurance processes?

The institution has proposed to establish an Internal Quality Assurance Cell (IOAC). The IQAC is operational from the last academic session 2014-15 and is committed to push up the academic health of the institution.


The IQAC ensures quality and value based higher education and upheld institutional policies in this regard. It helps in the optimal use of the existing infrastructural facility and carves out areas for further infrastructural growth and development. It is also responsible to give new heights to the teaching – learning process, to promote student centric education, to increase the use of ICT and other technological support. The IQAC is also facilitating the process of influx of UGC Schemes and Assistance and thereby helps the institution to get into the national mainstream.
The IQAC has contributed a lot in institutionalizing the quality assurance processes. Resource persons, eminent researchers, etc are invited to address the faculties regarding quality assurance programme and on issues involved. Smart class room teaching, use of LCD projectors and Power point, was established and teachers are made conversant to the use of Information and Communication Technology. Students’ participation in various extracurricular and extension activities are encouraged and interactive sessions were promoted. The faculties are encouraged to undertake research projects, higher studies, publish articles in reputed journals, and participate in conferences and workshops to improve efficiency. To fortify the students with educational tools, study aids, activities, Home-works, Tasks, Seminars, Group Discussions and Academic Procedurals and to provide them a well equipped Library, Proctoral and Study Centre facilities. IQAC of college recently formed and it promises to provide improved quality education to the students & up gradation of the administrative system.

b. How many decisions of the IQAC have been approved by the management / authorities for implementation and how many of them were actually implemented?

The IQAC have been approved by the management and as it is recently operational so the decisions of the IQAC is in the making. All the expected outcomes / decisions of the IQAC shall have been implemented taking infrastructural feasibility into consideration.

There are external members in the IQAC Committee of the institution..

c. How do students and alumni contribute to the effective functioning of the IQAC?

Students and alumni are the pillars of the IQAC. The students have contributed a lot by conducting departmental seminars, extension programmes, etc.

The alumni have made immense contribution.

d. How does the IQAC communicate and engage staff from different constituents of the institution?

The aims and objectives of the IQAC have been communicated to all the members of staff and purpose specific seminars have been arranged such as Commerce seminar used IQAC facility like projected, LCD facility etc. to ensure the smooth functioning of the IQAC and to engage the members of staffs in a productive way.



6.5.2 Does the institution have an integrated framework for Quality assurance of the academic and administrative activities? If ‘yes’, give details on its operationalisation.

The institution has the integrated framework for quality assurance of its administrative and academic activities. Different Boards, Cells and Committees have been formulated keeping in mind the broad prospective of IQAC and its operationalisation. The institution has formulated a fifteen point guideline which is largely consistent to IQAC water mark. The Format of IQAC is supplied to all departments and they are asked for its total adherence. The Departments/faculties are allowed autonomy in lieu of participation and commitment. The institution undertakes faculty development programme, skill development programmes of the students, Basic training schedules for the non-teaching staff members so that they will be effective work force to materialize IQAC programmes and its prospective.



6.5.3 Does the institution provide training to its staff for effective implementation of the Quality assurance procedures? If ‘yes’, give details enumerating its impact.

The quality assurance procedures of the institution and its success are largely dependent upon the effective Training, Research and Development programmes. So the institution has devised the following training programmes in an attempt of putting the horse before the cart.

The primary objective is to make the faculty members conversant with Basic Computer Literacy, ICT application, Internet Browsing, Smart Class room management, etc. The Library staff members are trained in Basic Computer Literacy, ICT application, Internet Browsing for reference division, etc. The non-teaching officials underwent training in Basic Computer Literacy, ICT application and office management, Internet Browsing, etc. The Computer Lab. staff members completed training in all such training module stated above with LAN & Wi-Fi Management and maintenance.

6.5.4 Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional activities?

Academic Audit is done by the academic Bursar in the regular intervals of time. There has been no academic audit of the Institutions as such by the affiliating University. The External Review of the Academic Provisions has been carried out with monotonous frequency, by the members of Performance Tracking Cell, District Level Coordinator and Director, Higher Education, Odisha and their opinion in this regard has been satisfactory. The Institution undertake academic audit by the academic bursar, who review the Lesson Notes, Lesson Plan & Progress, Remedial, Doubt clearing and Extra classes. He also scrutinizes the Annual Performance Appraisal Report, Analysis on verbal feedbacks and course completion certificates, etc and thereby advice to improve the institutional activities.



6.5.5 How are the internal quality assurance mechanisms aligned with the requirements of the relavant external quality assurance agencies/regulartory authorities?

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6.5.6 What institutional mechanisms are in place to continuously review the teaching learning process? Give details of its structure, methodologies of operations and outcome?

The institution has formulated a some guidelines to watch the teaching learning process. An four member Academic Committee is constituted to review different aspects of teaching learning process, like Academic management, faculty empowerment, result outcome, research and extension activities, Study support and facility, application of ICT, etc. The institution follows an effective and elaborate system of verbal feedback from the students. The reports from the verbal feedback are analyzed by a core committee and appropriate steps are undertaken wherever necessary. The teachers are advised to submit the Annual Performance Appraisal Report which acts as an indicator of their teaching learning activities and the Principal after review of the same gives suggestions for future initiatives.



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