Jasper county board of trustees



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A STUDENT HEARING WAS SCHEDULED PRIOR TO THIS MEETING

(THE PARENT/STUDENT DID NOT SHOW)

JASPER COUNTY BOARD OF TRUSTEES

MINUTES – APRIL 23, 2012

PRESENT: Kathleen Snooks, Michael Hubbard, Randy Horton, Berty Riley,

Alina Hamilton-Clark, Barbara B. Clark, Pamela Williams and

Priscilla Fraser


ABSENT: Cathy Gardner


1. CALL TO ORDER – Kathleen Snooks, Board Chairperson, called the meeting to order at 6:30 p.m. This meeting was held in the Jasper County Council Chamber located on the third floor of the Jasper County Government Building at 358 Third Avenue in Ridgeland, South Carolina. Mrs. Snooks read the District’s Vision Statement to those present.
2. ROLL CALL & ESTABLISHMENT OF A QUORUM – 8P/1A
3. NOTIFICATION OF NEWS MEDIA – The following news media were notified of the date, time, place and agenda of this meeting: Jasper Sun, Hardeeville Today, Beaufort Gazette, Bluffton Today, Island Packet, Savannah Morning News, The Gullah Sentinel, WSAV, WTOC and WJCL/WTGS.
4. MOMENT OF SILENCE – A moment of silence was observed by the Board and audience led by Alina Hamilton-Clark, Board Chaplain.
5. PLEDGE OF ALLEGIANCE – The pledge to the flag was recited by the Board and audience.
6. SPECIAL RECOGNITIONS
6.1 2012-2013 DISTRICT & SCHOOL TEACHER OF THE YEAR WINNERS & 2012 ROOKIE TEACHER OF THE YEAR – DR. ARTHUR LEE HOLMES – CHIEF OF ACADEMICS & HUMAN RESOURCES – Dr. Washington stated they were pleased to recognize the Teacher of the Year winners.
Dr. Holmes explained the difference in a Rookie Teacher of the Year (five years or less experience in the profession) and a Teacher of the Year (more than five years of experience in the profession).

MINUTES – APRIL 23, 2012

PAGE TWO

Dr. Holmes announced the following winners in each school and category:


HES Rookie Teacher of the Year – Julie Williams

HES Teacher of the Year – Danielle Rock

RES Teacher of the Year – Pamela Sills
RHS Rookie of the Year – Joseph Coccia

RHS Teacher of the Year – Margaret McClain


RMS Teacher of the Year – Mary Tennison
HMHS Rookie of the Year – Bridget Boyle

HMHS Teacher of the Year – Kattia Chaves-Herrera
JCAP Teacher of the Year – Venu Madhu
Dr. Holmes presented Margaret McClain as the 2012-2013 District Teacher of the Year.
Dr. Washington commended Dr. Holmes for the banquet that was held last month in recognition of the Teacher of the Year winners.
Dr. Holmes made a special presentation to Janice Bryant who is the current 2011-2012 District Teacher of the Year. Mrs. Bryant was selected by the State Department of Education as one of the South Carolina Honor Roll Teachers of the Year. Mrs. Bryant received a monetary voucher, lapel pin and plaque from the State Department of Education.
6.2 SCBT TEACHERS OF THE MONTH – MARCH 2012


  • DEANA SCOTT – RIDGELAND ELEMENTARY SCHOOL

  • ANGELA MASON – HARDEEVILLE ELEMENTARY SCHOOL

  • JOYCELYN PRYOR – RIDGELAND MIDDLE SCHOOL

  • CHERYL DOPSON – HARDEEVILLE MIDDLE/HIGH SCHOOL

  • ANTHONY CUEVAS – RIDGELAND HIGH SCHOOL


Dr. Washington presented the SCBT Teachers of the Month for March with an incentive check on behalf of the Jasper County Board of Trustees and the Superintendent.

MINUTES – APRIL 23, 2012

PAGE THREE

6.3 HIGH SCHOOL ATHLETIC RECOGNITIONS BY PRINCIPALS – CASSANDRA JENNINGS (RHS) & JAMAL CRAWFORD (HHS)

Dr. Washington asked the high principals to come forward to make their athletic presentations.


Hardeeville High School – Jamal Crawford recognized four athletes who made All Region for the area: Nazir Wilson, Garretson Seeden, Aaliyah Hill and Ziaira Doe.
Ridgeland High SchoolCassandra Jennings shared that Coach Jeremiah Faber was selected as Coach of the Year for the South Squad in the annual North/South game and Coach Frederick Toomer was selected Region Coach of the Year and this is his second year. April Jenkins was recognized as Region 5A Player of the Year and High School Sports Report Honoree.
Ms. Jennings also recognized five other students that made the Region Play-offs: Teleatha Dopson, Matesha Stevenson, Tiara Nelson, Nykesha Frazier and Nyja Boozer.
6.4 DISCOVER MANUFACTURING DESIGN CHALLENGE WINNER


  • JENNIFER DE LA FLUENTE-SOLIS – HHS STUDENT

  • AMANDER RUTER – HHS TEACHER


Dr. Washington asked Amanda Ruter, teacher at Hardeeville High School, to share information on the award won by Jennifer De La Fluente-Solis. Ms. Ruter explained that she had to research a company located in Jasper County to learn more about this manufacturer’s vital role in our state.
Jennifer shared that she chose a drum company in Ridgeland and wrote an essay on this company.
Both were presented with a certificate and gift card from the District.
Mr. Owens added that Jennifer was also featured on WTOC News.
Dr. Washington stated that her essay will be posted on the District’s Website.
MINUTES – APRIL 23, 2012

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6.5 “YOUTH OF THE YEAR” CONTEST WINNER


  • BRE’ANNA ORR (RHS/BOYS & GIRLS CLUB)


Dr. Washington stated that she takes great honor in recognizing the students of Jasper County. She recognized Bre’Anna Orr from Ridgeland High School and who is also part of the Jasper County Boys & Girls Club for winning the lowcountry region “Youth of the Year” award. She presented her with a certificate and gift card from the District.
Bre’Anna shared that she will be leaving on Wednesday to compete in the state competition. If she wins, she will receive $1,000 and will go on to the regional level. The regional winner will receive $10,000 and go on to the national competition. The national winner will receive $50,000 and a chance to be the President.
6.6 RECOGNITION OF SHERIFF GREG JENKINS & SERGEANT VICKY HANLEY FOR SUCCESS FOR JAG FEST – Dr. Washington shared that Jag Fest was held to celebrate the great children in Jasper County. Students from both schools received various honors and this was a well attended event. She thanked Sheriff Jenkins and Sergeant Hanley for their dedication and time in putting this event together. Both law enforcement officers were presented with a certificate and gift card from the District.
OTHER – Barbara B. Clark referenced an article in the Hardeeville Today regarding Ms. Parrish’s class at Hardeeville Elementary School. A picture of American soldiers in Afghanistan were holding a map that made by the Pre-K class. Ms. Clark added that Jasper County School District is not only recognized in the state but is being recognized all the way over in Afghanistan. The students also sent a big box to the soldiers. One of the soldiers is her son-in-law.

7. PUBLIC COMMENT(S) – Charlotte P. Brown, President of the Beaufort Alumnae Chapter of Delta Sigma Theta Sorority, Inc. signed in to address the Board regarding their support of the school district.
Ms. Brown passed out a pamphlet to the Board regarding the Beaufort Alumnae Chapter. She recognized those from the Beaufort Alumnae Chapter who were present at this meeting. She shared that Delta Sigma Theta was founded on Christian principles. The sorority’s Five Point Programmatic Thrusts are Economic Development, Educational Development, International Awareness and Involvement, Physical and Mental Health, and Political Awareness and Involvement.

MINUTES – APRIL 23, 2012

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Mrs. Brown shared some of the initiatives that the Beaufort Alumnae Chapter has implemented in Beaufort and Jasper Counties. She stated that they are available to support the Jasper County School Board’s efforts.
Mrs. Snooks thanked them for their support.
8. *APPROVAL OF AGENDA – Mrs. Snooks entertained a motion for approval of the Agenda. A motion was made by Alina Hamilton-Clark and seconded by Berty Riley. THE MOTION PASSED UNANIMOUSLY 8-0.
9. *ADOPTION OF MINUTES – MARCH 26, 2012 & APRIL 4, 2012 – A correction was passed out to board members prior to the meeting for page one of the March 26, 2012 minutes. The heading Student Hearing was changed to Legal Briefing.
Mrs. Snooks entertained a motion for the adoption of these minutes with the noted correction. A motion was made by Barbara B. Clark and seconded by Priscilla Fraser to adopt these minutes with the necessary correction.

THE MOTION PASSED UNANIMOUSLY 8-0.
10. *SPECIAL HEARING
10.1 SUPERINTENDENT’S REPORT – DR. VASHTI K. WASHINGTON-

Dr. Washington reported that she attended two events over the weekend where education was touted in a positive manner. The first event was a local fish fry with several local people who are running for office. Congressman Clyburn was the highlight of this event. The second event was the Jasper County Chamber of Commerce Annual Installation and Awards Banquet. She announced that Lydia Breland, Food Service Supervisor, was selected as “Employee of the Year” for Jasper County.
10.2 *2012-2013 STRATEGIC PLAN & SCHOOL RENEWAL PLANS

JOYCE GERALD, DIRECTOR OF TITLE I – Dr. Washington asked Joyce Gerald, Director of Title I, to come forward to present these plans for approval.
Mrs. Gerald informed the Board that there were no changes in the plans that they received in March. She must get Board approval in order to submit these to the State Department in a timely manner.
Mrs. Snooks asked if there were any questions from the Board.
Ms. B. Clark stated that the plans were put together well and she is looking forward to seeing these great things done in the schools.

MINUTES – APRIL 23, 2012

PAGE SIX

Mrs. Snooks stated that this is a lot of work and it was well put together. She thanked Mrs. Gerald for her hard work.


Mrs. Snooks entertained a motion from the Board for approval. A motion was made by Barbara B. Clark and seconded by Pamela Williams to accept the 2012-2013 Strategic Plan and School Renewal Plans. THE MOTION PASSED UNANIMOUSLY 8-0.
10.3 ACE UPDATE – PAMELA WILLIAMS, ACE BOARD CHAIR – Dr. Washington asked Pamela Williams, Chair of the ACE Board for an update.
Mrs. Williams shared that the Board is now in the process of interviewing for the Director of ACE. They hope to finalize this process by Friday of this week.
11. *CONSENT AGENDA
11.1 SPECIAL REVENUE BUDGETS (A-E)

11.2 BUDGET TRANSFER REQUESTS (A-C)

11.3 OUT-OF-STATE TRAVEL REQUESTS (A-G)

11.4 OUT-OF-STATE FIELD TRIP REQUEST

11.5 FOOD SERVICE CONTRACT EXTENSIONS FOR BREAD,

CHEMICALS, FOOD/SUPPLIES & MILK

11.6 HOME SCHOOLING APPLICATIONS (A-B)

11.7 HAMPTON COUNTY STUDENT TRANSFER

11.8 PERSONNEL REPORT –


  • VACANCIES

  • NEW HIRES (A-C)

  • CERTIFIED CENTRAL STAFF RECOMMENDATIONS (A-G)

11.9 BOARD ATTENDANCE – MARCH 2012

11.10 RESCHEDULE MAY 28TH BOARD MEETING TO TUESDAY,

MAY 29, 2012 DUE TO MEMORIAL DAY HOLIDAY


Mrs. Snooks entertained a motion to accept the Consent Agenda. A motion was made by Berty Riley and seconded by Priscilla Fraser to accept Consent Agenda.
Randy Horton asked to pull items 11.3 (Out-of-State Travel Requests) and 11.4 (Out-of-State Field Trip Requests).
Mrs. Snooks entertained for a vote for the Consent Agenda with the exception of 11.3 (Out-of-State Travel Requests) and 11.4 (Out-of-State Field Trip Requests). THE MOTION PASSED UNANIMOUSLY 8-0.
MINUTES – APRIL 23, 2012

PAGE SEVEN



11.3 Out-of-State Travel Requests – Mr. Horton questioned the high cost of the air fare to go to Chicago on requests A-B.
Mrs. Hazel stated that it includes air fare, rental car, and travel to the Savannah Airport.
Mr. Hubbard stated that if the Board approves this they will be approving $7,335.97 for two people.
Berty Riley asked that this be pulled and resubmitted for approval because the trip is not until June.
Mrs. Williams stated that she noticed that the trips that they have been asking to approve are in support of blacks but she has not seen anything for Hispanics.
Dr. Washington shared that this workshop will be inclusive.
Mrs. Williams suggested bringing someone to the District to provide training when there is more than two people attending.
Dr. Washington stated that she will pull these two trips and revisit this.
Mr. Horton asked about the policy on travel and what it says about traveling by car or airplane.
Mrs. Mack-Huff stated that it says the most economical way.
Mr. Horton noted that on the trips for New Orleans everyone but one person was flying.
Mrs. Snooks noted that New Orleans is a ten hour drive and there are some people that don’t fly. She feels that teachers should be allowed to travel if the budget allows.
Ms. Riley asked them to keep in mind that money is budgeted in grants for training and this is not coming from the General Fund. Training and networking is an important part.
Ms. B. Clark stated that training is of vital importance and she is not against travel, but she wants to make sure that the travel does not exceed what is budgeted.

MINUTES – APRIL 23, 2012

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Dr. Washington shared that eighty percent of the training for Jasper County has been done in-house through the Curriculum Department staff or they have brought someone in. She added that the trip requests for Chicago were submitted late for the Board packet and she did not have time to review them.
A motion was made by Michael Hubbard to approve 11.3 (C-G only) and to pull A-B for review and correction. Pamela Williams seconded the motion. THE MOTION PASSED UNANIMOUSLY 8-0.
11.4 Out-of-State Field Trip Requests – Mr. Horton stated that he pulled this by mistake. There was no discussion regarding these requests.
A motion was made by Randy Horton and seconded by Berty Riley to approve 11.4 Out-of-State Field Trip Requests.

THE MOTION PASSED UNANIMOULSY 8-0.
12. INFORMATION ITEM(S)
12.1 INVITATION FOR BOARD MEMBERS TO ATTEND MAY 3RD SUPERINTENDENTS’ ROUNDTABLE MEETING – An email was shared from Molly Spearman, Executive Director of the South Carolina Association of School Administrators, inviting board members to attend the next Superintendents’ Roundtable meeting at the Midland Technical College Harbison Campus Theater in Irmo on May 3, 2012.
Dr. Washington stated that four board members attended the meeting last year and board members are being invited again to attend Part 2 of this.
12.2 STATE DEPARTMENT’S VISIT TO DISTRICT – A report was shared from Dr. Arthur Lee Holmes, Chief of Academics and Human Resources, regarding a visit by Dr. Montreal Belton, Sr. (Director for the Office of School Transformation) and Mark Bounds (Deputy Superintendent) from the S. C. Department of Education on February 14, 2012 in which they had requested to meet with Dr. Washington, Dr. Holmes, Kathleen Snooks (Board Chair) and Berty Riley (Vice-Chair). The purpose of this meeting was to discuss notification received by the District that some changes needed to be addressed for Ridgeland Middle School.

MINUTES – APRIL 23, 2012

PAGE NINE

12.3 SDE TECHNOLOGY READINESS TOOL – A memo was shared from Dr. Nancy W. Busbee, Deputy Superintendent of the Division of Accountability at the S. C. Department of Education, regarding the Technology Readiness Tool.
12.4 SDE TAPING OF PRINCIPALS OF EXCELLENCE – Information was shared on Robert Candillo, Principal of Ridgeland Elementary School, being selected to serve on two discussion panels related to being a principal. This was part of a five-segment series taped by the S. C. Department of Education entitled Principals of Excellence.

Mr. Candillo served on “The Changing Role of the Principal” and “Using Data to Inform Instruction” discussion panels.


12.5 SCHOOL IMPROVEMENT GRANT AND PALMETTO PRIORITY SCHOOL UPDATE ON THE RIDGELAND CAMPUS – An update was shared from Dr. Arthur Lee Holmes, Chief of Academics and Human Resources, regarding Ridgeland Elementary School and Ridgeland Middle School meeting their goals in the Memorandum of
Agreement with the School Improvement Grant and/or Palmetto Priority Schools.

12.6 SCSBA BOARD MEMBER TRAINING HOURS – A memo and chart was shared from Gwen Jobes, Director of Leadership Development at the South Carolina School Boards Association (SCSBA), on the number of training hours earned by each board member through SCSBA and the National School Boards Association.
12.7 ACE LEGISLATION DISCUSSION POSTPONED – A letter was shared from Dr. Valerie Truesdale, Superintendent of the Beaufort County School District, informing the Legislative Delegation for Beaufort and Jasper Counties of the April 27th meeting being cancelled because most of the legislators were unable to attend on that date. The meeting will be rescheduled at a later time.
12.8 STUDENT UNIFORM SWEEP – A memo was shared from Cassandra Jennings, Principal of Ridgeland High School, regarding a student uniform sweep that was conducted at the school by the Administration and the School Resource Officers on March 16, 2012.
12.9 NEW SCHOOL TAX CREDIT REIMBURSEMENT – Information was shared from the South Carolina Department of Revenue on a State Treasurer’s Check issued in the amount of $188,863.20 for reimbursement to the Jasper County School District for taxes foregone under the New School Tax Credit Program.
MINUTES – APRIL 23, 2012

PAGE TEN


12.10 FINANCIAL MONTHLY REPORTS (A-F) – Financial reports were shared from Sandra Mack-Huff, Director of Finance, for February 6, 2012 through March 31, 2012.
12.11 UNITED WAY OF THE LOWCOUNTRY MINUTES – Minutes from the United Way of the Lowcountry Meeting held on February 22, 2012 was shared.
12.12 JASPER COUNTY BANDS POP CONCERT – An invitation from Christina Walker, Band Director, was shared for the annual Jasper County Bands Pop Concert to be held on April 26, 2012 at 6:00 p.m. in the Newton Auditorium at the Ridgeland Campus.
12.13 BOARD BUDGET WORKSHOP/RETREAT – APRIL 26, 2012 – 10:00 A.M. – 5:00 P.M. – HAMPTON LAKES – Directions to Hampton Lake in Bluffton was shared with the Board for the Budget Workshop/Retreat to be held on April 26th.
12.14 SCHOOL NEWSLETTERS – Copies of each school’s newsletters sent to parents were shared for information only.
12.15 MAY 9TH POLICY COMMITTEE MEETING RESCHEDULED TO WEDNESDAY, MAY 16, 2012 @ 5:30 P.M. – A reminder was shared about the May 9, 2012 Policy Committee Meeting being changed to May 16, 2012.
13. *ACTION ITEM(S)
13.1 JASPER COUNTY PARKS & RECREATION SITE REQUEST

Johnny Davis, Jasper County Park & Recreation Director, came before the Board. He reported that in October 2011, they received a grant to construct the first phase to connect Sgt. Jasper Park with the Hardeeville Campus. This would allow students to walk to the park and learn about nature and also get exercise in the process. The design has been completed for Phase I and they plan on beginning construction in the next month. They are asking permission to use part of the school campus behind the softball field as a staging area to bring and store materials, etc. They hope to have this completed by the beginning of the next school year. Items to be stored on site will be plantation gravel mix as well as some wood for the boardwalk, metal edging materials for the sides and equipment such as an excavator and a bobcat.

Dr. Washington stated that she was in support of this request.


MINUTES – APRIL 23, 2012

PAGE ELEVEN

Mr. Horton asked if they are asking the school board to be responsible for the materials and equipment.
Mr. Davis assured him that they were not.
A motion was made by Barbara B. Clark to grant permission for Jasper County Parks & Recreation to use part of the Hardeeville School Campus for a storage site while a walkway is being built from the school to Sgt. Jasper Park. Randy Horton seconded the motion.

THE MOTION PASSED UNANIMOUSLY 8-0.
Mrs. Williams asked if there are plans for a fishing pier.
Mr. Davis shared that in Phase 3 they will be extending a bridge out into the lake for an observation desk where students can do water quality testing and some other good things.
Dr. Washington asked when the entire project will be completed so they can come out for the grand opening.
Mr. Davis stated that they want to have Phase 1 completed before the opening of the next school year. He has other ideas that he would like to include for the students.
Mr. Hubbard added that he sees the students walking to the park on the side of the road where there is no sidewalk and this is a good project.

13.2 REQUESTING PRELIMINARY COMMENTS REGARDING THE JASPER RV PARK PDD – A letter was shared from McClure Real Estate Town Park, LLC requesting preliminary comments from the Jasper County School District regarding a proposed Jasper RV Park to be built in the City of Hardeeville.
Dr. Washington asked the board members if they had any comments so she could respond back to the developer.
Mr. Owens shared where this park would be located down from the Hardeeville School Campus on Red Dam Road.
Mr. Hubbard reminded the Board that this was once the Town Parke Condos where the contractors hooked up illegally to the school’s sewer system and someone needs to check into this.

MINUTES – APRIL 23, 2012

PAGE TWELVE

Mr. Hubbard added that they also installed piping without the proper permits. This delayed the opening of the Hardeeville Campus and they also owed the District money.
Dr. Washington stated that they need to look into this.

14. *FUTURE AGENDA ITEM(S) – A copy of the Board’s Policy BEDB Agenda was shared for information.


  1. Mr. Horton stated that he would like to see student hearings moved to the end of board meetings during Executive Session so they do not have to come an hour early and students do not show up.

Dr. Washington shared that this is the first time that this has happened.




  1. Dr. Washington asked that a break be included on the Agenda so they can allow time for parents and students to leave the meeting after the special recognitions.


15. *EXECUTIVE SESSION – NONE
16. *ADJOURNMENT – A motion was made by Barbara B. Clark and seconded by Berty Riley to adjourn.
The meeting adjourned at 7:49 p.m.

Cheryl Hensley_________

Recording Secretary



May 14, 2012___________ Kathleen Snooks________

Approval Date Board Chairperson


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