Government p. G. College gadarwara Distt. Narsinghpur (M. P.) Website : mpcolleges nic in/pgcgadarwara/index htm



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The Professors of the college collaborate with the alumni employed in different organizations and institutions. They receive feedback from them about employment opportunities available in their specific industry and the qualifications required for different posts. The data and the feedback obtained from its employed graduates is used to groom the students for employment, so that they can match the standards to meet the required competency level. In the last few years, traditional methods and materials of teaching have been supplemented with technological aids like interactive boards, computer, internet, photocopiers, Inflibnet, LCD projectors, to improve the performance and quality of teaching learning. Students are encouraged to present their papers with the help of PPT.

Seminars/Workshops at College level on latest topics of study are organized by the P.G. Departments to motivate the students to conduct themselves with confidence. Eminent Scholars and Guest Speakers are invited by the departments to impart quality knowledge to the students.


5.3.4 How does the college involve and encourage students to publish materials like catalogues, wall magazines, college magazine, and other material? List the publications/ materials brought out by the students during the previous four academic sessions.
Students prepare various charts, Power Point Presentations under their assignments in CCE tests. Besides, they are also encouraged to display their creativity on the notice board of the various departments. At present we do not have a students’ magazine, however, the Creative Writing Club organizes competitions in various creative writing genres.
5.3.5 Does the college have a Student Council or any similar body?

Give details on its selection, constitution, activities and funding.


According to the guidelines and instructions of the Higher Education Department, a student council has to be elected in every college following the recommendations of Lingdoh committee. However, for the last three years elections to the council have not taken place. The student council is elected either directly through ballot or indirectly through merit. As per the instructions of the Government of Madhya Pradesh in the selection of the StudentUnion both merit as well as voting should be the criteria. For undertaking various activities related to student council including annual function, Rs 10/- per student fee is collected by the college and all the expenses related to student council and its activities are borne from it.
5.3.6 Give details of various academic and administrative bodies that have student representatives on them.
Various clubs like creative writing, internet club, language improvement club, social activity club, group discussion and debate club, adventure sports club, sports club, yoga club, idea club, media & publication club, athletics club, book- reading club, general knowledge club, computer awareness club, environmental awareness club, performing & visual art club, martial art, judo &karate club have been formed to search out the hidden talents of students and give them a platform for self- expression. Every club has student representatives and they are encouraged to motivate their class mates into active participation. Students are goaded to give their best in the various activities arranged by their club. Teachers work tirelessly to help the students to achieve their ends.


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Manual for Self-study Report

Affiliated/Constituent Colleges

5.3.7 How does the institution network and collaborate with the

Alumni and former faculty of the Institution.


The institution has strong bonds with its alumni as, among the present faculty, 34% of the Professors are member of the alumni association . Apart from this, other Alumni members who are working in various capacities in society in the political arena, as self-employed entrepreneurs, in higher education, in the medical field as nurses and dieticians.

Any other relevant information regarding Student Support and

Progression which the college would like to include.

CRITERION VI: GOVERNANCE, LEADERSHIP AND MANAGEMENT


6.1 Institutional Vision and Leadership
6.1.1 State the vision and mission of the Institution and enumerate on how the mission statement defines the institution’s distinctive characteristics in terms of addressing the needs of the society, the students it seeks to serve, institution’s traditions and value orientations, vision for the future, etc.?

Vision

To spread higher education among the people belonging to rural areas and thereby enhancing GER. More particularly, the vision of the institution is to make higher education accessible to weaker section of the society like SC, ST, OBC and women.

Mission

Generation and transmission of knowledge and skill to enhance employability of students,building of scientific temper, Generation of environmental awareness, Strengthening human values, moral values, democratic values and instilling the feeling of patriotism and social service.


Objective

To create a pool of human resources which can contribute productively at local, state and the national level at large.


Vision, mission and objective of the college is displayed at the entrance gate of the institution. It is spread among the student teachers and other stakeholders through college prospectus, the college magazine as well as the website of the college.
6.1.2 What is the role of top management, Principal and Faculty in design and implementation of its quality policy and plans?
The Institution is governed by the Madhya Pradesh Government and supported by Janbhagidari Samiti. The Principal of the college is the head of the institution and is always there to provide requisite leadership to the system. He is the Principal as well as the Executive and Academic Officer of the College. The department of Higher Education, Madhya Pradesh aims to bring excellence in higher education and evolves different policies to ensure quality in higher education. The Principal holds periodic meetings. The recommendations of the conveners of the committees are submitted to the Principal and the management arrives at suitable decisions for its effective implementation. Administrative and financial management of the institution, leading to its systematic development and progress in all spheres of the institution, also falls within the jurisdiction of the Principal.
6.1.3 What is the involvement of the leadership in ensuring :

• the policy statements and action plans for fulfillment of the stated mission



For implementation of the policy statement and the fulfillment of the mission of the college, the Principal, Head of the Departments and conveners of different committees and in charge Professors of NSS, Sports play a vital role. The plans, policy of the government with respect to the achievement of the mission of the college is discussed in the meeting of the staff, separately with Heads and the meeting of the IQAC and faculty members are motivated to work in the direction of execution of the policies. Principal in consultation with the Heads monitors the implementation of policies from time to time.

formulation of action plans for all operations and incorporation of the same into the institutional strategic plan


At the beginning of the session, all the Professors are briefed about the work to be carried out during the new academic session. Plans are formulated according to the new academic calendar of the Government and the sports and cultural calendar of the University and executed within the stipulated time. Apart from conducting CCE tests and semester examination to ensure academic excellence,Sports, NSS activities are planned ensure to instill social and cultural values among the students.

• Interaction with stakeholders


The college encourages regular interaction of the students with members of the student council, parents, and members of Janbhagidari committee in order to coordinate various activities of the college and to make the environment of the college conducive for teaching-learning. Students’ views in improving facilities in order to facilitate learning are always taken into consideration.

• Proper support for policy and planning through need analysis, research inputs and consultations with the stakeholders


The college prepares a comprehensive data about the students. This includes the total number of students in a class, percentage of marks, number of students belonging to minority communities, number of students belonging to SC/ST/OBC and other categories.

Details related to students pass percentage, number of students appearing in the examination, number of students qualifying the examination and the number of students qualifying the examination in the first division is prepared. These inputs highlight the needs of the students and on the basis of analysis done through the data derived, help us to provide facilities and support for the students and resources are mobilized accordingly.

According to need analysis the college is providing all the facilities to the students and the staff to fulfill its mission. It has a rich library, well-equipped Physics, Chemistry, Botany, Zoology and Computer labs, interactive boards, computers, LCD projectors and internet connectivity in almost all the departments, a fully automated office, a sports complex, a lush green garden, water purifiers, gymnasium, a canteen, Girls’ Common Room.A conducive environment facilitatesthe institution toachieve its aim and goal of imparting quality education.
• Reinforcing the culture of excellence
The college constantly motivates its students to participate in Sports, NSS and cultural activities held round the year. It also inspires the students to participate in the activities held at the state and the national level to inculcate competitive spirit in them and to develop sense of social and national responsibility in them.

Participatory Leadership is ensured at every level to promote the culture of excellence. A fair representation of all the faculties-Humanities, Sciences Commerce and Home Science is kept in mind while constituting committees for various aspects of college’s functioning. Faculty meeting under the guidance of the Principal, to keep the faculty abreast of the recent trends in teaching, learning &evaluation, and their specialized area of interest, thereby reinforcing a culture of excellence.

• Champion organizational change
Considering the flow of admissions in each new session and according to requirement, after approval by the Janbhagidari committee, guest faculty is appointed to meet the demand. Exhibition on “College Chalo Abhiyan” was organized to champion the cause of higher education and attract the attention of students towards the schemes and scholarships provided by the Government.
The college also ensures the following measures towards policy implementation:


  • Ensures coordination among the Principal, Faculty members and the students to implement the action plan.

  • Concern for weaker sections to integrate them in the main stream to execute the policy by extending the benefits to them.

  • Ensuring participation of the students in various activities and programmes organized in the college.

  • Inculcating human values in the students and to make them able to earn their living.

  • Full use of its infrastructure and facilities by the staff and the students.

  • Better coordination with the Department of Higher Education and U.G.C. to provide sufficient budget to the institution to effectively execute its plan and programmes.

6.1.4 What are the procedures adopted by the institution to monitor and evaluate policies and plans of the institution for effective implementation and improvement from time to time?


The college has a clear and well-defined system to monitor and evaluate the effectiveness and effective implementation of the policies and plans of the institution. Principal of the college has complete authority to govern the institution within the rules of M.P. Govt. and U.G.C. The IQAC plays a prominent role in this regard. IQAC conducts a self-evaluative exercise for all the departments to draw a potential map of the strengths and weaknesses of the functioning of the college in various areas. The college monitors and evaluates its policies and plans in several ways:
At the beginning of the academic year a meeting of all staff members is conducted by the Principal and committees are formed for smooth functioning of the college. Official notice is issued along with the guidelines defining the role and responsibilities of the committees.

The Principal along with the coordinator and members of IQAC advocates the strengths and explores the challenges to be faced during implementation of the policies for improvement of the institution.

Regular meetings of the IQAC are held and suggestions are given for quality improvement.

The Principal appoints the conveners and members of various committees for smooth functioning. The committees carry out the activities throughout the year.

The faculty is informed about their duties and responsibilities by the Institutional head during the scheduled staff meetings.

For effective implementation of the policies and plans and for the required improvement, review meetings are periodically conducted.

Teachers maintain a ‘Teacher’s diary’ to record their teaching plans and other activities like research and administrative work.

A feed back by the students is a good mechanism used for the improvement of the quality of the institution.




86 NAAC for Quality and Excellence in Higher Education

6.1.5 Give details of the academic leadership provided to the faculty by the top management?


The Department of Higher Education at the highest level is in constant touch with the head of the institution through Additional Directors posted at each divisional headquarter and gives informed leadership to the Principal for the smooth functioning of the college. The members of the head of the departments meet frequently to discuss the problems and issues pertaining to college development, administration, appointments and infrastructural needs and student discipline. The role and responsibilities of the staff are communicated to the staff for efficacious functioning of the college. Meetings with the staff are held, if and when necessary, in the interest of the institution. The members of different committees are easily accessible for any guidance required by the officers of the college. Faculties are provided with internet facility and are encouraged persistently to organize seminars, workshops and other academic programmes.
6.1.6 How does the college groom leadership at various levels?
Leadership is encouraged and groomed at all levels. Faculty members are given free hand to execute the tasks assigned to them appointing conveners /members of various committees. Innovative ideas are encouraged and implemented. Students are trained to learn leadership skills by assigning them the tasks suited to their level. A dynamic environment is created through interaction & innovation. The Janbhagidari samiti always encourages and supports the involvement of the staff in the improvement of the effectiveness and efficiency of the institutional process. The management through the head of the institution involves the staff members in various activities related to the development of the college. The staff members are involved by way of constitution of various committees. Such as IQAC, infrastructural development committee, U.G.C. committee, Purchasing committee, Amalgamated Fund Committee, Student Welfare committee, Admission committee, Discipline committee, Swami Vivekananda Career Guidance cell, Anti-ragging committee, N.S.S., Red cross committee, Scholarship committee, Sports committee, Semester cell, Women Cell, Citizen Charter. Many programmes on ‘Personality Development’ have been conducted in the last 4 years. Since 2014 various lectures have been organized on the sub topics of personality development. These programmes are organized every month as per Government directives. Leadership qualities are enhanced and enriched through these programs.
NSS which works towards the grooming of leadership in the ward. Academic leadership is groomed through various programs like Quiz, debates, extempore speech, discussions at college and district level in Youth Festival.
6.1.7 How does the college delegate authority and provide operational autonomy to the departments / units of the institution and work towards decentralized governance system?
The college is sensitized to latest managerial concepts like strategic planning, teamwork, decision-making and computerization. The administration is decentralized to a large extent. Various committees have been formed to plan and monitor the functioning of different departments/ section of the college. The Principal with the support of Heads of the Departments and various committees participate in decision-making which creates an environment of participatory democracy. Administrative powers and responsibilities are delegated to lecturers on the basis of their competence, commitment and aptitude to meet the institutional objectives:
 To balance workloads and provide development opportunities to staff.

 To create positive and motivating environment.

 To build team among staff to speed up the process of target achievement and accomplish assignments.

 To allow staff to take initiative.

 To make task more interesting and work a rewarding experience.
The institution collaborates with different sections/departments of the institution by holding periodical meetings of different departments to improve the quality of its educational provisions. The Conveners plan and monitor the projects undertaken to achieve the targets within the stipulated time. This decentralized functioning mechanism empowers the departments and individual faculty to formulate ideas based on the vision and mission of the college and is the guiding force that helps departments to plan their activities.
6.1.8 Does the college promote a culture of participative management? If ‘yes’, indicate the levels of participative management.
Departments and various committees participate in decision-making which creates an environment of participatory democracy. Administrative powers and responsibilities are delegated to lecturers on the basis of their competence, commitment and aptitude to meet the institutional objectives:
 To balance workloads and provide development opportunities to staff.

 To create positive and motivating environment.

 To build team among staff to speed up the process of target achievement and accomplish assignments.

 To allow staff to take initiative.

 To make task more interesting and work a rewarding experience.
The institution collaborates with different sections/departments of the institution by holding periodical meetings of different departments to improve the quality of its educational provisions. The Conveners plan and monitor the projects undertaken to achieve the targets within the stipulated time. This decentralized functioning mechanism empowers the departments and individual faculty to formulate ideas based on the vision and mission of the college and is the guiding force that helps departments to plan their activities.

6.2 Strategy Development and Deployment
6.2.1 Does the Institution have a formally stated quality policy? How is it developed, driven, deployed and reviewed?
This College is located in a semi-urban area of the State with rural and backward catchment areas. The quality policy caters to all the criteria required to maintain its stature and continual growth towards excellence. This policy is subject to upgradation as per the feedback of the stakeholders. The quality policy of the institute is to strive for continuous development, enhancement and upgrading of the quality of the staff, with special focus on academic excellence, personality development and social orientation of the students. The mission of the college thus is to upgrade and enhance the quality of both the staff members and the students. The IQAC plays a major role in ensuring that, curricular, co-curricular and extra-curricular activities take place from time to time throughout the session. IQAC frames a formally stated quality policy and adheres to it to maintain and sustain the highest standard possible.
Recently installed biometric machine is maintained to monitor the attendance of all the staff members, this helps to maintain punctuality and discipline.

Close circuit cameras, installed at all the critical junctures, instill the spirit of discipline.

Regular rounds are taken by the Principal to check whether the classes are engaged

for allotted periods.


Informal interactions are conducted between the students and the Principal from time to time, to gauge any discrepancy in teaching work. Teachers are counseled by the Principal, if needed.

Complaint box is made available to the students to help them render their feedback. This helps the institution in reviewing the policy of quality education from time to time.

 Full encouragement is given to the teachers to conduct and participate in seminars, conferences, workshops and refresher courses to update their knowledge and skill .
Teachers are at a liberty to order and purchase quality books, subscribe to Journals to enrich the syllabi thus enhancing the awareness of students.

6.2.2 Does the Institute have a perspective plan for development? If so, give the aspects considered for inclusion in the plan.


Yes, the institute has a perspective plan for development.

Teaching and Learning:

Advanced technology is to be introduced in the perspective plan considering the

growing number of students each year.

Community Engagement :

A lot of work is to be pursued in this field.

College ChaloAbhiyan to be focused upon.

Health and hygiene of the neighbouring areas is to be taken care of with more

accountability.

Human Resource planning and development :

The perspective plan intends to convert a learner into human capital with self- Confidence having undergone transformation in personality.
6.2.3 Describe the internal organizational structure and decision making processes.
In the internal organizational structure the Principal being the final authority exercises the academic, administrative and financial powers. The Janbhagidari along with the Head of the Institution plays a pivotal role in the decision making wherever required. The Head of the Departments are the in-charge Professors of the academic and the administrative functioning of their departments. They prepare the time-table, implement its functioning, conduct the CCE tests and project Viva, assign duties to the teachers and monitor the teaching-learning processes of the department. The teaching staff is assigned duties related to supporting administration and conducting co-curricular activities. The clerical work is taken care of by the office staff of the college. IQAC cell headed by the Principal is also an important constituent in the internal organization. The IQAC looks after the maintenance of the quality of teaching-learning and make recommendations to raise infra-structure, appoint human resource and implement best practices in teaching and learning. Different committees of the various initiatives execute their work, advice and offer suggestions to the Head of the institution wherever and whenever required.

The JanBhagidari Committee, formed as per the order of the Government of Madhya Pradesh has been made responsible for mobilizing financial resources to raise infra-structure in the institution. Presently, the Local M.L.A is the ex-officio Chairman of Janbhagidari Committee, the Principal of the college is its secretary, a representative of M.P. and a representative of the local M.L.A. are other members of this committee.
6.2.4 Give a broad description of the quality improvement strategies of the institution for each of the following
• Teaching & Learning
Various strategies have been framed by the college to enhance quality improvement :
Members of IQAC see to it that quality improvement strategies are fully implemented in teaching and learning.

An updated library with internet facility is open for everyone to be put to optimum use for better learning.

 ICT tools are frequently used for teaching and learning.

 The college encourages the teachers to participate in self- enrichment courses organized by different institutions. Teachers are free to attend seminars/conferences to update their knowledge.

 Latest equipments are purchased.

 Self -appraisal method to evaluate the performance of faculty keeps them on their toes to provide the best results. Study tours are organized for comprehensive study.

 To enhance the skill of students for particular programmes, group discussions, debates, seminars are conducted.

 Feedback from various stakeholders is taken regularly.

• Research & Development
The institution provides total liberty to the faculty members to involve themselves in Research and Development work.
 Teachers are encouraged to take up minor / major projects.
Eminent scientists and speakers are invited for talks.
 Industry stalwarts are invited to interact with students and provide exposure to help them develop entrepreneurial skills.
•Community engagement
1.Various units of the college like NSS, Red ribbon club, Women Cell, Red cross society, organize outreach programmes to enable the students to respond to the larger issues of society. They meet the people from various walks of society on different occasions, discuss the problems they are facing and then a strategy is chalked out to serve the community in a planned manner.

2. Various days like literacy day, International Senior Citizen Day, International

Peace Day, National Integration Day , UN Day,Human Rights Day , May Day are

celebrated by various departments.


3. Awareness programmes on vital issues like Female Foeticde, Drug Addiction,

HIV/AIDS, Environment Pollution , Traffic rules, Energy Conservation are organized.


4 Blood donation camps are organized regularly and students, as volunteers, donate blood as well as serve in such camps.
5. During ‘Tree Plantation Drive’, saplings are planted.

These activities are monitored by their coordinators. To improve the quality

of services, certificates of appreciation are given to the students, who excel in

community engagement programmes.

Under SVEEP campaign rallies were organized by students of the college to

create awareness regarding voting rights of citizens.

• Human resource management
The institute has a very effective mechanism for assessing adequate human-power

requirements, staff recruitment, and planning professional development.

Programmes for seeking personnel development are monitored. Staff-Welfare

schemes are taken care of.

Recruitment of faculty members is done by Public service commission of Madhya Pradesh and the Guest Faculty is selected and appointed by higher education department through on line selection procedure as per the guidelines provided by the State Govt. and the UGC. For supporting staff, best efforts are made to recruit such workers as are competent enough in their field.
Faculty development programmes are organized periodically to update the knowledge base of teachers.
 There is an effective system of appraisal of performance of teachers.
Teachers are given workload as per UGC norms but in case the requirement for extra classes is felt, the extra workload is evenly distributed.
• Industry interaction
Links with local industry/manufacturing units are established to provide exposure tothe
Industry visits are often organized to interact with Industrialists and students and help them develop entrepreneurial skills. reputedentrepreneurs to understand the management skills and value of team work.
The Career Guidance and Placement Cell of the college conduct lecture and workshops of the successful entrepreneurs who guide the students about the job prospects available and the skills and the qualifications needed for them.

The Career Guidance Cell also organizes computer, softskills, Job skills, communication skill and job trainings to the students to enable them to face the interviews.


6.2.5 How does the Head of the institution ensure that adequate information (from feedback and personal contacts etc.) is available for the top management and the stakeholders, to review the activities of the institution?


The Head of the institution ensures that adequate information (from feedback and personal contacts) is available for the college administration in the following ways:

Through personal interaction of the Principal with the faculty and non-teaching staff .

Through interaction of the Principal with the guardians.
The Principal, head of the institution gets the feedback from various stakeholders, lecturers, students, parents, industry, Alumni, and the public with regards to the teaching quality, curriculum, extra-curricular activities and infrastructural requirements.After thorough discussion and deliberations, the existing facilities and activities of the institution are reviewed and decisions are taken for their implementation. The available resources andmodalities are also considered thoroughly. Students can meet the Principal during the working hours and can convey their problems and suggestions to him. The committees – NSS, UGC, Library ,Cultural and Sports also submit their report to the Principal. The consolidated report is sent to the Department and the feedback received from the teachers and the students is taken into consideration for rectifying the problems and further improvement in teaching and learning and co-curricular activities. The reports received from the departments also assist in preparing the annual AQAR of the institution which is sent to the NAAC Bangalore.

NAAC for Quality and Excellence in Higher Education 87




6.2.6 How does the management encourage and support involvement of the staff in improving the effectiveness and efficiency of the institutional processes?
The College administration encourages and supports the involvement of the staff in all the programmes, activities and projects. Every faculty member has a professional competency and their experiences are utilized to improve and enhance various institutional processes. Every event of this college speaks of the magnitude of this involvement. All the staff members are actively involved in improving the effectiveness and efficiency of the institutional processes through the works assigned to them as conveners and members of different committees. The Heads of the Departments with the assistance of the academic staff execute all the curricular aspects of its institutional and government policy and programmes. During the last five years semester system, the internal CCE tests and the project works and works related to quality enhancement have been very effectively implemented in the college. The infrastructure and the IT resources have been mobilized to improve the efficiency of all the institutional processes related to curricular and extra-curricular activities. The admission process, submission of admission forms, downloading of exam admit card, sending the results of CCE to university are all done on-line and managed efficiently. The convener of different committees and cells including Semester Cell, IQAC, Semester cell, Discipline & Anti-Ragging , Red Ribbon Club, NSS, Swami Vivekananda Career Guidance cell , Placement, implement all the schemes of the government and the plans and policies of the college. To improve the efficiency of the institutional process faculty members are sent to attend workshops, training programmes, seminars to learn about the current developments and the practices.
6.2.7 Enumerate the resolutions made by the Management Council in the last year and the status of implementation of such resolutions.
The management council (Janbhagidari Committee) of the college looks after the allocation of budget for the infrastructural development, renovation in the existing building, repairing and purchase of furniture, water cooler and RO, maintenance of electricity and computers purchasing books for the library, payment of Guest Faculty, security guards and temporary class four employees

.

Agenda of Janbhagidari Committee of its meeting held 2014-2015


------------------------********------------------------------


6.2.8 Does the affiliating university make a provision for according the status of autonomy to an affiliated institution? If ‘yes, what are the efforts made by the institution in obtaining autonomy?


---------N/A--------
6.2.9 How does the Institution ensure that grievances / complaints are promptly attended to and resolved effectively? Is there a mechanism to analyze the nature of grievances for promoting better stakeholder relationship?
The College has grievance redressal cell which looks into the complaints and it promptly attends to resolve effectively
6.2.10 During the last four years, had there been any instances of court cases filed by and against the institute ? Provide details on the issues and decisions of the courts on these?
---------N/A--------

6.2.11 Does the Institution have a mechanism for analyzing student feedback on institutional performance? If ‘yes’, what was the outcome and response of the institution to such an effort?


Yes ,the feedback of students are analysed and corrective measures are taken to improve the status
6.3 Faculty Empowerment Strategies
6.3.1 What are the efforts made by the institution to enhance the professional development of its teaching and non teaching staff?

As said earlier , the faculty members are motivated to attend orientation , refresher courses .Moreover they are permitted to attend seminar ,workshops to improve their professional competence.Non teaching staff are allowed to attend various courses regarding office management as per the directive of the Govt.
6.3.2 What are the strategies adopted by the institution for faculty empowerment through training, retraining and motivating the employees for the roles and responsibility they perform?

As per the direction of the govt. faculty members and the non teaching staffs are permitted to participate in defferent programs organized by M.P. academy of administration,Bhopal.
6.3.3 Provide details on the performance appraisal system of the staff to evaluate and ensure that information on multiple activities is appropriately captured and considered for better

appraisal.


The Govt. Conducts the performance appraisal through annual confidential report system.The college adheres to it and appraises the performance of each staff and sends it to the higher authorities in the prescribed format.
88 NAAC for Quality and Excellence in Higher Education

6.3.4 What is the outcome of the review of the performance appraisal reports by the management and the major decisions taken? How are they communicated to the appropriate stakeholders?


The Department of Higher Education reviews the performance appraisal report of the faculty members that are recommended and forwarded by the Principal of the College. The APR’s are then considered for clearance of probation, promotion placement in next grade/ scale. Even for the selection of Principal’s post APR’s (prior it was called Confidential Report ) are duly considered. Any adverse remarks in APR’s by the competent authority are communicated to the stakeholders and opportunity is given to defend his/her view point.
6.3.5 What are the welfare schemes available for teaching and non teaching staff? What percentage of staff have availed the benefit of such schemes in the last four years?
Realizing that satisfied employee is an asset for the institution and can make the college a productive place, the administration has put several incentive measures in place for the teaching as well as Non-Teaching Staff besides the salary package. The M.P.Govt. Service rules read in concurrence with pay commission recommendation of UGC provides respectable and satisfactory salary and job inducements. There are various welfare schemes available for teaching and non-teaching staff, which are mentioned as under :

 Provident fund

 Group Insurance

 Medical reimbursements

 Medical leave

 Earn leave

Study leave

 Maternity Leave

 Paternity Leave

 Green Card benefits

 Loan Facilities -

 Housing loan

 Educational loan

 Festival advance

Vehicle loan

 Medical reimbursement

 GPF (General Provident Fund)

 Staff quarters are available on the campus for teaching

staff members of the college.

6.3.6 What are the measures taken by the Institution for attracting and retaining eminent faculty?


The College is a state Government college. All the faculty members are appointed by Commissioner Higher Education MP, Bhopal after selection by MPPSC. Salary grades and other emoluments / remuneration are as per UGC pay commission recommendation are implemented by the state government. Appointment of temporary staff is also made by the Additional Director of Higher Education as per the guidelines issued by the Commissioner through a software. A merit list of successful candidates is being published and the appointments are made by the Principal of the related college. Apart from that the college has a very congenial atmosphere for teaching-learning and research. Students and teachers have a healthy relation. It motivates and provides facilities to the teachers to avail opportunities provided for their professional improvement by taking up research and attending seminars, conferences and workshops. The welfare schemes for the teachers take care of their personal lives and protect them from financial and health related problems. All these facilities and measures help the institution in attracting and retaining eminent faculty.


6.4 Financial Management and Resource Mobilization
6.4.1 What is the institutional mechanism to monitor effective and efficient use of available financial resources?
The finances of the college are maintained effectively and are monitored regularly. The IQAC, UGC cell incharge, NSS incharge, librarian, Vivekananda career counseling cell in-charge, janbhagidarisamiti in-charge, and departmental heads monitor effective and efficient use of available resources. For purchasing, rules are followed and transparency is observed by the purchase committee. The account office maintains accounts under three heads (i) Receipts and Payment Accounts (ii) Income and Expenditure Accounts and (iii) Balance sheets. For all the purchases permission of the Principal is mandatory. All the transactions are supported with vouchers. All the collections – fee and other are deposited in the bank and all the expenditure, recurring and non-recurring are incurred through cheques. The purchase committee monitors the tenders and sends purchase orders to the firm that fulfills all the conditions and has the lowest rates. A comparative chart is prepared for this purpose. The Principal monitors the cash book regularly. An internal audit committee is formed at the institutional level. The committee comprises of the bursar, Head Clerk and the internal auditor. The external audit is done by a private C.A. who is appointed for this purpose. He examines the audits of the U.G.C., Janbhagidari committee and other funds separately and issues audit certificate.
6.4.2 What are the institutional mechanisms for internal and external audit? When was the last audit done and what are the major audit objections? Provide the details on compliance.
The accounts of the college are audited regularly at four levels – (i) The internal auditing by the internal audit committee of the college (ii) External auditing of U.G.C. and Janbhagidari committee’s accounts by a registered C.A. (iii) Auditing done by the State Department of Higher Education and (iv) External auditing done by the office of the Accountant General Madhya Pradesh Government. Internal audits by the Internal Audit Committee of the college is done regularly. This committee consists of two senior Professors one each from Commerce and Mathematics.The same Committee examines the cashbook and the fee received, PD, AF, Sports, NSS, UGC, and Janbhagidari accounts. All the accounts of various departments, cashbooks, fee and other receipts are examined carefully and report is submitted to the Principal. The external audit by the appointed C.A. is done yearly and the audit reports of the J.B. and U.G.C. are submitted to the authorities concerned. The last available audit statement is dated March 31st 2015, and does not present any audit objection.
6.4.3 What are the major sources of institutional receipts/funding and how is the deficit managed? Provide audited income and expenditure statement of academic and administrative activities of the previous four years and the reserve fund/corpus available with Institutions, if any.
Main Sources of Funding:The main sources of funding for the college are as under:

 Fee collected from the students.

Grants received from the Higher Education Department Madhya Pradesh.

 Grants received from U.G.C.

 Janbhagidari development fee collected from the students.

Matching funds granted by the District Planning Committee for the construction of infrastructure in the college.


Note: (i) Audited income and expenditure statement of academic and administrative activities of the previous four years of U.G.C. are enclosed.
(ii) Reserve fundcorpus available with the institution: The reserve funds available with the college in the last five years:
Deficit Management:

The salary of the teaching and the non-teaching staff is paid by the Madhya Pradesh Government. Before the commencement of the financial year, a detailed budget is sent by the college to the Government. The salary of the faculty appointed by the Janbhagidari committee for running the self-finance courses and the salaries of the fourth grade daily wage employees is paid from the funds of the Janbhagidari committee. If there is any deficit in the expenditure, for paying the salaries of permanent employees, government is approached and for other expenses Janbhagidari is approached and the fund is taken from the Janbhagidari account and is returned in its account whenever it is received from the Government and other agencies.

6.4.4 Give details on the efforts made by the institution in securing additional funding and the utilization of the same (if any).

UGC 11th& 12th Plan




S.

No.

Sources of

funding

Additional funding

Amount

Received

Utilization

1

UGC

General development 11th plan







2

UGC

Improvement of facilities







3

UGC

College with higher proportion of SC/ST and Minorities







4

UGC

Remedial Coaching for ST/SC/Minorities







5

UGC

Special Grant for enhancement







6

UGC

Coaching Class for entry in Services for ST/SC/Minorities







7

UGC

Establishment of UGC network resource center







8

UGC

Carrier and counselling cell







9

UGC

Golden Jubilee Building Grant







10

UGC

Establishment of IQAC







11

UGC

Additional Assistance Grant







Total

8752000




6.5 Internal Quality Assurance System (IQAS)
6.5.1 Internal Quality Assurance Cell (IQAC)
Has the institution established an Internal Quality Assurance Cell (IQAC)? .6 If ‘yes’, what is the institutional policy with regard to quality assurance and how has it contributed in institutionalizing the quality assurance processes?
Yes, the IQAC was established for the first time in 2008, however it has been active since 2011-12 with its main thrust on academic and administrative excellence. Quality sustenance and enhancement have always been the two major objectives of the institution and the IQAC plays a significant role in the task of taking the college nearer to its goals and objectives, focusing on basic values identified by NAAC Policy. Contribution of IQAC cell are:
 To improve the quality of teaching and learning process.

 To have the infrastructure of best quality.

 To improve the quality of the students by helping their mental growth.

 Purchase of best quality equipments and use of ICT tools while teaching, is

taken care of by IQAC.

 IQAC sees to it that number of meritorious positions achieved by students

keep increasing every year.

 The administrative quality is maintained by the effective functions carried

out by the various committees.

 Head of the institution conducts regular meetings with the staff to ensure

Proper completion of courses as well as maintaining standards of teaching.

 Students are encouraged to promote class room activity so as to maintain the

quality of education.

 Students’ interaction with class teachers is encouraged and they are free to

Request for extra classes if needed.

 Teachers are concerned and aware about the academic needs of students and

help them by providing study material as and when required.

 In cultural and other activities, the participation of maximum number of students is assured.




NAAC for Quality and Excellence in Higher Education 89
Manual for Self-study Report

Affiliated/Constituent Colleges



How many decisions of the IQAC have been approved by the management / authorities for implementation and how many of them were actually implemented?


  1. The following decisions of the IQAC have been implemented by the Principal and

  2. the Janbhagidari committee of the college:

  3. To replace the old black boards of the college with the latest green boards. To bestow awards on the meritorious students to motivate them.

  4. Provide financial assistance to the poor students of the general category.

  5. Allocate funds to the science laboratories to improve practical and research facilities by buying latest equipments.

  6. To build extra rooms to overcome the scarcity of teaching rooms in the college.


c. Does the IQAC have external members on its committee? If so, mention any significant contribution made by them.
Yes, the IQAC has external members on its committee. These members are from the field of education, academics and social welfare. These members take keen interest in the development programmes of the college and give valuable suggestions.

Keeping in mind, the significant contribution of the college in Women Empowerment, they have advised to lay stress on the need for educational counseling, to tie up with social organizations to ameliorate the lot of women by making them aware of their rights and pave the way for preparing girls for financial security and gender equality.


d. How do students and alumni contribute to the effective functioning of the IQAC?
The students give direct feedback (although in informal or formal ways) on the academic and infrastructural needs. This feedback is shared with the Principal and IQAC has helped in enhancing their standard. The alumni are not directly involved in the functioning of IQAC, but they do provide feedback in informal ways on several occasions (guest lectures/ seminars). These are utilized to improve the academic and administrative processes.

e. How does the IQAC communicate and engage staff from different constituents of the institution?
The IQAC comprises senior faculty members from different subjects. The IQAC meetings are conducted from time to time for the planning and implementation of quality enhancement measures and the decisions taken are communicated to the staff and students for effective execution. The IQAC communicates with other Statutory and Non Statutory Committees and evaluates their performance. If need arises, the composition of certain committees is altered for achieving the objectives of the committee.
6.5.2 Does the institution have an integrated framework for Quality assurance of the academic and administrative activities? If ‘yes’, give details on its operationalisation.
Yes, the institution has an integrated framework for Quality Assurance for the academic and administrative activities in the college. The Higher Education Department has issued directives related to Quality Assurance in its Quality Assurance Statement. The Quality Statement of the Higher Education Department contains directives related to the quality enhancement of teaching, learning, personality development, career guidance, co-curricular activities, communicative skills etc. This multi-faceted integrated framework is followed in the college and an annual report related to the works done regarding Quality Assurance is sent to the department. The Institution maintains the quality assurance of the academic & administrative activities by calling staff council meetings, academic council meetings. The Principal invites all the staff members monthly for their valuable suggestions and rectify all the problems.
6.5.3 Does the institution provide training to its staff for effective implementation of the Quality assurance procedures? If ‘yes’, give details enumerating its impact.
Yes, the college provides training to its staff for effective implementation of the quality assurance procedures. The institution ensures that the decisions based on the findings of the IQAC are fully adhered to. The academic as well as the administrative working is further smoothened by the time to time training sessions being organized by the college for its teaching as well as the non-teaching staff. Small workshops in the form of interactive sessions, have helped the staff of the institution work in a better and more promising way. However, the IQAC members are deputed to participate in IQAC related work shops, short term trainings and seminars. Besides most of the faculty members have also attended different training programmes at R.P. Naronha Administrative Academy Bhopal. Time to time meetings are conducted and suggestions from the staff members are taken and implemented. Training is also provided by the department of higher education to non-teaching and teaching staff for accounts, right to information administration. Naturally after training work efficiency of the staff is enhanced.
6.5.4 Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional activities?
There is no such formal provision for academic audit so far, however, the higher authorities like Additional Director, Educational Commissioner, concerning Higher Education visit the institution randomly to review by checking daily diaries, results, attendance registers, functioning of library and other academic outputs. These authorities conduct meetings of the college council highlighting the strength and weakness. AQAR-Annual Quality Assurance Report furnishes the academic audit.
6.5.5 How are the internal quality assurance mechanisms aligned with the requirements of the relevant external quality assurance agencies/regulatory authorities?
The IQAC works as per the NAAC guidelines in the institutional context. The suggestions and recommendations of NAAC are followed in letter & spirit in improving the internal quality assurance mechanism by adopting suggestive measures which prove of immense help.
6.5.6 What institutional mechanisms are in place to continuously review the teaching learning process? Give details of its structure, methodologies of operations and outcome?
The institute’s approach to the learning outcome assessment is defined clearly. Faculty is best suited to determine the intended educational outcome of their academic programs and activities. How to assess the outcome and how to use the results for program development and improvement as a part of student evaluation. The results of outcome assessment are used to evaluate the effectiveness of academic programs and activities, and student services, and not the performance of individual faculty or staff. Faculty use the information collected to develop and improve academic programs. The institution has a clearly defined, set mechanism to monitor the learning outcomes. Attendance is compulsorily taken for every lecture. CCEs and laboratory hours are fixed. Based on the participation in the class and the marks scored in the CCEs and assignments, the student level is judged by the staff member and appropriate action is taken. At the end of each periodical test, progress reports which consist of unit test results and attendance status are submitted to the office for further action.
6.5.7 How does the institution communicate its quality assurance policies, mechanisms and outcomes to the various internal and external stakeholders?
The institution communicates its quality assurance policies, mechanisms and outcome to the various internal and external stakeholders by displaying them on notice boards, through electronic media, circulations in classes and through print media. It is also observed in the course of various meetings, seminars, workshops and other academic pursuits held in the college. All the policies, plans and mechanisms are also communicated through the prospectus of the college to the internal and external stakeholders.

Any other relevant information regarding Governance

Leadership and Management which the college would like to include.
Decentralization of power through Heads of the departments and the Conveners of different committees.

Infrastructural and technological support to create congenial teaching and learning environment.

Effective monitoring of teaching and learning by the Principal, IQAC and the Semester Cell.

Encouragement to introduce innovative methods of teaching and evaluation.

Automation of the teaching departments, administrative office and the library to improve the functioning of the college.

Good participation of the students in sports, NSS and the co-curricular activities.




90 NAAC for Quality and Excellence in Higher Education

CRITERIA VII: INNOVATIONS AND BEST PRACTICES


7.1 Environment Consciousness
Does the Institute conduct a Green Audit of its campus and facilities?
The institution so far has not conducted Green Audit of its campus and facilities. However, the institution is maintaining the greenery and is continuously making efforts to plant more and more trees. Every year volunteers of NSS plant trees and look after them. Plantation programmes are organized within the college campus during the rainy season to acquaint the students about the importance of trees in our life and to aid in environmental protection.
7.1.2 What are the initiatives taken by the college to make the campus eco-friendly?
∗ Energy conservation
∗ Use of renewable energy
∗ Water harvesting
∗ Check dam construction
∗ Efforts for Carbon neutrality
∗ Plantation
∗ Hazardous waste management
∗ e-waste management
The college campus is eco-friendly and is beautifully marked by tall trees. The Principal, staff, NSS the students all make combined efforts to maintain and further increase the greenery in the campus by the following efforts:

Energy Conservation:


The College has class rooms with windows and ventilation. During the day, in most of the rooms electricity is not required. CFL and LED bulbs have been installed to ensure energy conservation. Except summer, fans are not used. Air Conditioners have not been installed in the college campus.

Water Harvesting:


The College does not have a water harvesting system. Upon the availability of the budget, harvesting system will be installed.
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