County of san diego board of supervisors regular meeting tuesday, november



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FISCAL IMPACT:




Funds for the requested change order are included in the Fiscal Year 2010-11 Operational Plan. The source of funding is General Fund fund balance that was previously appropriated for photovoltaic projects in the Fiscal Year 2006-07 Operational Plan and carried forward in subsequent years. If approved, this recommendation will result in current year expenditures of $447,138 for design and installation of a photovoltaic system on the new Ramona Library. Approval of the resolution for declaration of public highway and relinquishment of access rights will result in no fiscal impact. Funding for construction of the planned road improvements is included in Capital Project - 1000286 – Ramona Branch Library. No additional staff years are required.




BUSINESS IMPACT STATEMENT:




N/A




RECOMMENDATION:




CHIEF ADMINISTRATIVE OFFICER

  1. Find that the Mitigated Negative Declaration on file in the Department of General Services for the Ramona Library Project , dated November 14, 2003, State Clearinghouse #2002121123, was adopted in compliance with CEQA and state and County CEQA guidelines, that the decision-making body has reviewed and considered the information contained therein and related addenda prior to approving the project.

Find that there are no substantial changes in the project or in the circumstances under which it is undertaken which involve significant new environmental impacts which were not considered in the previously adopted Mitigated Negative Declaration (MND) dated November 14, 2003, and addenda (March 25, 2008; October 14, 2008; December 9, 2009; and October 13, 2010), that there is no substantial increase in the severity of previously identified significant effects, and that no new information of substantial importance has become available since the MND was adopted.




  1. Transfer appropriations of $447,138 from the Community Services Group Executive Office to Contributions to Capital Outlay Fund, Operating Transfer Out, to provide funding for installation of a photovoltaic system at the new Ramona Branch Library project.




  1. Establish appropriations of $447,138 in the Capital Outlay Library Projects Fund for Capital Project - 1000286 – Ramona Branch Library, to provide funding for installation of a photovoltaic system at the Ramona Branch Library based on an Operating Transfer from the General Fund. (4 VOTES)




  1. In accordance with California Public Contract Code 20137, authorize the Director, Department of Purchasing and Contracting, to execute a change order to Contract #528629, in the amount of $447,138. (4 VOTES)




  1. Find that a portion of Assessor’s Parcel Number 281-191-08, is required to be declared a Public Highway, for purposes of widening 13th Street, in compliance with the approved site plan for the Ramona Library Project.




  1. Adopt the resolution entitled: Declaration of a Portion of County Property along 13th Street for County Highway Purposes and Relinquish Access Rights to a Portion of Main Street (Highway 67) in Ramona.




  1. Direct the Clerk of the Board of Supervisors to record the Resolution.







ACTION




ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board took action as recommended, on Consent, adopting Resolution No. 10-198 entitled: DECLARATION OF A PORTION OF COUNTY PROPERTY FOR COUNTY HIGHWAY PURPOSES AND RELINQUISH ACCESS RIGHTS TO A PORTION OF MAIN STREET (HIGHWAY 67) IN RAMONA.
AYES: Cox, Jacob, Slater-Price, Roberts, Horn



13.

SUBJECT:

HEALTH AND HUMAN SERVICES AGENCY - FIRST AMENDMENT TO LEASE AGREEMENT FOR NORTH CENTRAL FAMILY RESOURCE CENTER, 7947-7949 MISSION CENTER COURT, SAN DIEGO (DISTRICT: 4)




OVERVIEW:




The Health and Human Services Agency – North Central Family Resource Center has been located in leased space at 7947 and 7949 Mission Center Court in San Diego since September 1972. The current office lease for 53,006 square feet of space expires on November 30, 2010. The Board is requested to approve a First Amendment to Lease Agreement with the building owner, The Realty Associates Fund VII, L.P, which extends the current lease term for five years and provides one five-year option to extend. The proposed First Amendment includes a full-service lease rate of $1.65 per square foot per month, which includes $226,000 for tenant refurbishments.





FISCAL IMPACT:




Funds for this request are included in the Health and Human Services Agency’s Fiscal Year 2010-2011 Operational Plan. If approved, this request will result in a cost of $908,050 for Fiscal Year 2010-2011 and a cost of $1,068,070 for Fiscal Year 2011-2012. The funding source is Realignment and Social Services Administrative Revenue. No additional staff years are required.




BUSINESS IMPACT STATEMENT:




N/A




RECOMMENDATION:




CHIEF ADMINISTRATIVE OFFICER

  1. Find, in accordance with Article 19, Section 153019(a), of the California Environmental Quality Act (CEQA) Guidelines, that the First Amendment to Lease Agreement is categorically exempt from the provisions of CEQA, as it involves the continuation of an existing use.




  1. Approve and authorize the Director, Department of General Services, to execute three copies of the First Amendment to Lease Agreement with The Realty Associates Fund VII, L.P.




  1. Authorize the Director, Department of General Services, to exercise the option to extend the lease prior to its expiration and to amend the lease as needed to implement the extension terms.




ACTION




ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board took action as recommended, on Consent.

AYES: Cox, Jacob, Slater-Price, Roberts, Horn





14.

SUBJECT:

COUNTY LIBRARY - ACCEPTANCE OF GIFTS AND DONATIONS AND ESTABLISH APPROPRIATIONS OF GRANT FUNDS FOR THE SAN DIEGO COUNTY LIBRARY (DISTRICTS: ALL)




OVERVIEW:




The County Library has received numerous gifts and donations from individuals and groups that are interested in promoting library service to their communities. County of San Diego Administrative Code, Section 66, Acceptance of Gifts, permits the acceptance of gifts and donations by the administrative head of each department of the County, subject to ratification by the Board of Supervisors. A report of all individual gifts not exceeding $5,000 is required, as well as Board of Supervisors’ approval to accept individual gifts over $5,000. This action will ratify the acceptance of $1,436,929 in cash and non-cash gifts and donations exceeding $5,000 in value received by the County Library between the period of January 1, 2010 and June 30, 2010 and acknowledge an additional $70,839 in cash and non-cash gifts and donations not exceeding $5,000 for a total value of $1,507,768. A portion of the donations received qualified the Library Fund to receive matching funds from the General Fund under the Community Dollar-For-Dollar Donation Matching Program.

The California State Library has awarded $41,655 for the Public Library Staff Education grant. This grant will help fund the library education of eleven County Library staff members.

The California State Library has awarded a grant of $30,000 to fund 50% of the cost of the Out-of-School-Time Online Homework Help Program. The balance of $30,000 of the program’s cost is proposed to be funded with County Library fund balance.





FISCAL IMPACT:




Funds for the Public Library Staff Education Program ($41,655) and the Out-of-School-Time Online Homework Help Program ($60,000) are not included in the Fiscal Year 2010-11 Operational Plan. If approved, this request will result in current year cost and revenue of $101,655. The funding sources are the California State Library grants ($71,655) and fund balance available in the Library Fund ($30,000). There will be no change in net General Fund costs and no additional staff years.

The County Library received donations of $1,507,768 between January 1, 2010 and June 30, 2010. Of these donations, $143,320 qualified for matching funds from the General Fund in Fiscal Year 2009-10. The largest single donation was $1.3 million from the Friends of the Fallbrook Library for enhancements to the new Fallbrook Library. Because of budgetary constraints, and effective with the beginning of Fiscal Year 2010-11, all ongoing General Fund budgetary support to the Library Fund, including up to $350,000 annually for the Community Dollar-For-Dollar Donation Matching Program, has been discontinued. One-time General Fund resources, however, of $350,000 are budgeted in Fiscal Year 2010-11 as a match for donations expected to be received from the Friends of the Library for the new Ramona and Fallbrook branches that are under construction and scheduled to open during this fiscal year.






BUSINESS IMPACT STATEMENT:




N/A




RECOMMENDATION:




CHIEF ADMINISTRATIVE OFFICER

  1. In accordance with Administrative Code Section 66, Acceptance of Gifts, accept the County Library Report of Gifts for the period January 1, 2010 through June 30, 2010 and ratify the acceptance of gifts exceeding $5,000.




  1. Authorize the Chairwoman of the Board of Supervisors to sign letters of appreciation for donations over $5,000

.



  1. Establish appropriations of $41,655 in the Library Fund for the Public Library Staff Education Program based on a grant from the California State Library. (4 VOTES)




  1. Establish appropriations of $60,000 in the Library Fund for the Out-of-School-Time Online Homework Help Program based on a grant from the California State Library ($30,000) and fund balance available ($30,000). (4 VOTES)







ACTION




ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board took action as recommended, on Consent.

AYES: Cox, Jacob, Slater-Price, Roberts, Horn





15.

SUBJECT:

REGISTRAR OF VOTERS – APPOINTMENTS TO DISTRICT AND COMMUNITY PLANNING AREA BOARDS (DISTRICTS: ALL)




OVERVIEW:




District and Community Planning Area elections were consolidated with the November 2, 2010 Gubernatorial General Election. When the number of candidates for office in a district or planning group does not exceed the number of positions on the board and when no petition has been filed requesting that the general district election be held, State law (Elections Code Section 10515) and Board Policies A-77 and I-1 require the Board of Supervisors to appoint the persons who have been nominated for these offices in lieu of conducting an election. When there are fewer candidates for the number of seats available, the Board also has the responsibility to fill the vacancies by appointing individuals who are recommended by the member of the Board in whose Supervisorial district such elective office is located.

The Board is requested to appoint nominees to designated positions and to accept the list of vacancies requiring appointments.






FISCAL IMPACT:




This request has no significant fiscal impact. These appointments will enable the applicable districts and boards to perform their duties with a full complement of members. No additional staff years are required.




BUSINESS IMPACT STATEMENT:




N/A




RECOMMENDATION:




CHIEF ADMINISTRATIVE OFFICER

  1. Appoint the nominees to designated positions in the specific Districts and Community Planning Areas in which the number of candidates does not exceed the number of positions to be filled.

  2. Accept the list of Districts and Community Planning Areas requiring appointments to fill vacancies, and direct the Clerk of the Board to post the vacancy listings and notify the Districts and Community Planning Areas of these vacancies.




ACTION




ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board took action as recommended, on Consent.

AYES: Cox, Jacob, Slater-Price, Roberts, Horn





16.

SUBJECT:

SANTA YSABEL – AUTHORIZATION TO NEGOTIATE AND EXECUTE A REAL PROPERTY CONTRACT FOR A DONATION OF 84.3 ACRES OF LAND (THE NATURE CONSERVANCY) AND APPLY FOR PROPOSITION 84 – NATURE EDUCATION FACILITIES GRANT FUNDING (DISTRICT: 2)




OVERVIEW:




On August 4, 2010 (4), your Board ratified authorization for the Department of Parks and Recreation to apply for grant funds up to $7 million under Proposition 84 Nature Education Facilities Program for the proposed Santa Ysabel Nature Center project. The grant requires the County to have land tenure over the property where the nature center is proposed to be built. The Nature Conservancy, a 501(c) 3 corporation, has offered to donate an 84.3-acre parcel to the County for the nature center. The parcel, identified as Assessor Parcel Number 247-160-14 (Thomas Guide 2010, page 1135-B2), is northeast of the intersection of State Routes 78 and 79, adjacent to the County’s Santa Ysabel Preserve. An independent appraiser determined the value of the donation to be $674,500. As a condition of the donation, The Nature Conservancy will require deed restrictions to insure the County’s use and management of the property will protect the conservation values of the property in perpetuity. County staff will work with The Nature Conservancy to negotiate the terms of these restrictions.

The Board is requested to accept the donation of land and authorize the Chairwoman of the Board of Supervisors to sign a letter of appreciation to The Nature Conservancy. In addition, the requested action will adopt a resolution authorizing application for Proposition 84 – Nature Education Facilities Program grant funds for the Santa Ysabel Nature Center project.






FISCAL IMPACT:




Funds to conduct due diligence in accepting the donation are included in Capital Project 1014142 – Santa Ysabel Nature Center. The costs for staff, appraisal, escrow and title will total approximately $31,500. The total annual on-going costs for land stewardship, adaptive management and monitoring of the property are estimated at $12,600 per year. In addition, there will be an annual cost of $7.24 for fixed charge assessments on the property for vector control. The funding source for the on-going costs will be general purpose revenue and will be requested in future Operational Plans.

The Department of Parks and Recreation is also seeking up to $7 million of Proposition 84 - Nature Education Facilities Program grant funds for construction of the proposed Santa Ysabel Nature Center. If grant funds are awarded, staff will return to the Board to accept grant funds, submit the project and environmental findings for approval, appropriate grant funds and obtain authorization for advertisement and award of construction contracts for the approved project.



Although continued acquisition of preserve land could eventually create the need for additional oversight staff, no additional staffing will be required as a result of the donation of land for the proposed Santa Ysabel Nature Center. There will be no change in current year net General Fund costs.




BUSINESS IMPACT STATEMENT:




N/A




RECOMMENDATION:




CHIEF ADMINISTRATIVE OFFICER

  1. Find, in accordance with Section 15316 of the California Environmental Quality Act (CEQA) Guidelines, that the acceptance of the donation of APN 247-160-14 is categorically exempt from the provisions of the CEQA guidelines, as it involves the transfer of ownership of land in order to establish a park.

  2. Adopt the resolution entitled: Resolution of the County of San Diego Board of Supervisors Approving the Application for Grant Funds from the Proposition 84 – Nature Education Facilities Program for the Santa Ysabel Nature Center project.

  3. In accordance with Administrative Code Section 73.3 and Board Policy A-112, accept the donation of Assessor’s Parcel Number 247-160-14 from The Nature Conservancy.

  4. Authorize the Director, Department of General Services, to negotiate and execute a Real Property Contract (Contract) for the donation of Assessor Parcel Number 247-160-14 from The Nature Conservancy and authorize the Director of the Department of General Services to execute two originals of the Contract.

  5. Authorize the Chairwoman of the Board of Supervisors to sign a letter of appreciation to The Nature Conservancy for the donated land.

  6. Authorize the Director, Department of General Services, or designee, to execute all escrow and related documents necessary to complete the donation.




ACTION




ON MOTION of Supervisor Jacob, seconded by Supervisor Cox, the Board took action as recommended, on Consent, adopting Resolution No. 10-199 entitled: RESOLUTION OF THE COUNTY OF SAN DIEGO BOARD OF SUPERVISORS APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE PROPOSITION 84 – NATURE EDUCATION FACILITIES PROGRAM FOR THE SANTA YSABEL NATURE CENTER.
AYES: Cox, Jacob, Slater-Price, Roberts, Horn





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