BSc in Operating Department Practice Programme Handbook April 2012 Contents

Download 1.36 Mb.
Size1.36 Mb.
1   2   3   4   5   6   7   8   9   10
Transferable / Key Skills

On completion of the programme the student should be able to:

  1. Develop study and ICT skills to underpin effective learning.

  2. Demonstrate personal and professional accountability and apply this to the role of an Operating Department Practitioner.

  3. Develop knowledge and understanding in the context of operating department practice, which can be transferred within different clinical settings.

  4. Demonstrate critical thinking and problem solving skills in a wide range of situations.

  5. Develop a diverse range of communication skills, including written, oral, listening and presentational.

  6. Develop leadership, organisational and time management skills and apply these to own workload and that of the perioperative team, taking account of available resources.

  7. Establish, maintain and promote effective relationships with patients, carers and members of the interprofessional team.

Programme Structure

The programme is designed to meet the requirements of the HPCs Standards of Education and Training (2009) and the Standards of Proficiency for Operating Department Practitioners (2008) to enable students to be eligible to apply for registration with the HPC. It has also been developed to meet the CODP BSc curriculum (2011), which requires programmes to achieve a balance of no less than 60% practice based learning and to be delivered over three years. In order to meet these requirements and to ensure that sufficient practice placement learning opportunities are available, years one and two of the programme will be delivered over a three trimester, extended academic year. Year three will be delivered over a standard university two trimester year. Considerable efforts have been made to ensure that student learning in practice is recognised and accredited.

The programme consists of seven ODP specific modules, all of which contain a clinical practice placement and four interprofessional learning (IPE) modules, which will be delivered as part of the School’s wider IPE framework.
Students will normally undertake the programme on a full time basis over a minimum of three years and a maximum of five years. All modules on the programme are compulsory, with each student undertaking:

120 SHE Level 1 / SCQF Level 7 credits, in year one

120 SHE Level 2 / SCQF Level 8, credits, in year two

120 SHE Level 3 / SCQF Level 9 credits, in year three

Module Summaries
Introduction to the Perioperative Environment

This module provides the opportunity for students to gain knowledge, understanding and clinical experience in caring for patients undergoing surgery and anaesthesia. This module will introduce students to the patient journey within the perioperative environment and lay the foundations of perioperative practice which will be built on in subsequent modules. This module will explore safe and professional practice, teamworking, patient care and the role of the ODP. The module aims to provide the students with a sound understanding of the basis of safe perioperative care and includes a four week placement to allow contextualisation of their learning.

Foundations of Practice in Health and Social Care

The module will introduce students to current developments of policy and processes that direct the delivery of Health and Social care.

The module will enable students to identify key principles of partnership working through an awareness of the qualities and attributes of Health and Social care professionals.

The module will enable students to begin to develop an understanding of their professional identity and of others within the inter-professional team.

Principles of Surgical & Anaesthetic Practice

This module provides an introduction to the specialties of anaesthetic and surgical practice within the perioperative environment. It provides a context based perspective on interprofessional working in perioperative practice. The student will learn the fundamental principles and practices of a surgical and anaesthetic practitioner. They will develop the skills and knowledge required to practise safely, under the supervision of a qualified mentor, during 16 weeks of clinical placement.

Introduction to Psychology & Sociology

This module introduces students to the fundamental principles of sociology and psychology, illustrating key ways in which an understanding of the impact of both social context and individual differences is crucial to different practice settings in health and social care. The psychological and sociological theory will be relevant to, and may be used to underpin, important health and social care related issues. This module provides a good basic foundation in sociology and psychology in relation to health and social care. The module aims to complement the Health and Social care curriculum by providing students with the tools to develop into reflective practitioners.

Principles of Post Anaesthesia Care

This module provides the opportunity for students to gain knowledge, understanding and clinical experience in caring for patients recovering from elective surgery and anaesthesia. The module will explore the assessment, delivery and evaluation of evidenced based, safe postoperative care for a range of patients in a range of surgical specialties and will enable the students to gain experience in the recognition and management of commonly occurring post operative complications. The module provides the students with a four week clinical placement to enable them to develop and consolidate their previous airway management, patient assessment and treatment skills. The students will have the opportunity in their clinical placement to hone their skills in communicating with patients, including those who have altered levels of consciousness. In addition, the students will be introduced to the endocrine system and the management of diabetes in the perioperative patient. Finally, the students will explore the role of the ODP in post anaesthetic care and in effectively managing the continuity of patient care from theatres to other departments.

Developing Professional Practice

This module provides the opportunity for students to develop their professional practice in the role of a surgical and anaesthetic practitioner. The module will examine the cardiovascular and respiratory systems in greater depth and will focus on developing the student’s skills and knowledge in maintaining the patient’s cardiovascular homeostasis, particularly in relation to invasive monitoring and blood transfusion. It will also introduce the topics of drug administration, the musculoskeletal and immune systems and orthopaedic surgery. The module provides clinical placement opportunities to enable the student to build on and consolidate their previous experience.

Care of the Patient with Complex or Specialised Needs

This module provides the opportunity for students to gain knowledge, understanding and clinical experience in caring for patients undergoing complex, specialised, non-scheduled and emergency surgery and anaesthesia. The module will explore the assessment, delivery and evaluation of perioperative care for a range of patients, including those undergoing; paediatric surgery, surgically assisted child birth and emergency or non scheduled surgery. The module aims to provide extensive clinical placement opportunities to enable student to build on and consolidate their previous experience. By the end of the module students should be able to apply an understanding of a diverse range of complex, specialised and emergency situations to the care of patient.

Research in Health and Social Care Practice

This module provides an opportunity for students to gain understanding of the research process and the place of research in the professional

lives of health and social care practitioners. Expertise will be developed in understanding the variety of approaches to research. Skills will be

developed in relation to appraising research articles and evaluating their strengths and weaknesses. By the end of the module students should

be equipped to consider a research proposal and critique research studies that have been published in the arena of health and social care.
Enhancing Surgical and Anaesthetic Practice

This module will enhance the students’ ability to function as integral members of the perioperative team. The student will be introduced to enhanced surgical and anaesthetic skills. They will be encouraged to consider and, under supervision, adopt the role of the manager and leader in perioperative care of patients with challenging needs. They will be introduced to the theories of change management and managing conflict. The module will also encourage the students to consider the theories of human factors / non-technical skills in perioperative care and the importance of debriefing sessions for staff following critical / distressing incidents.

Investigating Effective Clinical Practice

This module is normally situated primarily in the practice setting or after a recent practice placement; it integrates the profession specific process, the environment and effective practice processes. It is designed to enable students to further develop their self direction,

understanding of governance issues and critical enquiry abilities. The practice focus is on developing the student's ability to synthesise and evaluate the contextual factors and evidence base for practice.
Managing Postanaesthetic and Critical Care

This module will provide the student with the opportunity to consolidate their practice in caring for patients in the immediate postoperative period. It will enable students to participate in the management and prioritising of postanaesthetic and critical care. Students will have a period of reducing supervised practice in caring for, receiving and transferring highly dependent, critically ill and ventilated patients. They will adhere to national and local policies with respect to patient safety, medicines management and early warning scoring systems.

A trimester calendar can be accessed at

Course Module and Placement Overview

Assessment Strategies and Procedures

A variety of assessment strategies will be used within the programme. The assessment strategy for each module will be discussed with you at the beginning of the module and submission dates for any course work will be confirmed. A copy of the assessment schedule is available in appendix two.

Assessment Regulations

The Glasgow Caledonian University Assessment Regulations apply to this programme and is available at: . A concise guide to the regulations can be found in appendix three
Programme Specific Regulations

The following exceptions to the GCU assessment regulations apply to the programme.

  • The minimum length of study is three years. Normally, the maximum period within which a student must complete the programme is five years. This period includes the successful completion of all assessments. In the situation where a student is not in attendance at the university, the maximum break from the programme is one academic year.

  • Due to time constraints and practice placement elements, students may not be registered on a second full time programme of study while enrolled on the BSc in Operating Department Practice.

  • For all modules assessed by coursework and examination, except Developing Professional Practice (level 2), the overall pass mark for the module will be 40% subject to the attainment of a mark of at least 35% in each of the coursework and examination elements of the assessment. In cases where the coursework comprises two or more separate pieces of work, the 35% minimum attainment applies to every piece of coursework. In cases where the examination comprises two or more separate components, the 35% minimum applies to every component of the examination.

  • In the module Developing Professional Practice (level 2), there will be a minimum pass mark of 80% for the drug calculation class test element of the assessment. A minimum attainment of 35% for the remaining coursework element of the module will be required.

  • Students must have passed any carried modules, which include a clinical placement assessment, by the end of November of the next academic year. This is to ensure that all clinical placement assessments at one level are passed before a student can undertake clinical placement assessments at the next level.

  • Compensation for failure in a single module, where a student has passed all other modules, at any one level, will not normally apply. Compensation/condonement of a fail in any module with a clinical placement assessment is not permitted.

  • Normally only two attempts are permitted for the clinical placement assessment element of any module.

  • Where an aegrotat award is conferred, this does not provide eligibility to apply for registration with the Health Professions Council.

You must also comply with the School’s Referencing Guidelines which can be found on the ODP programme site on GCU Learn and in appendix four. Assignments must be presented for marking in the exact manner that is prescribed by the School. Information on how to present assignments can be found in appendix five. You are strongly advised to always retain a copy of all the assignments that you submit to the University. A copy of the policy on the retention of student work can be found in appendix six.

Assignments will be marked against the School’s agreed assessment matrices. A copy of the assessment matrices for SCQF levels seven, eight and nine can be found in appendix seven. Information about the University’s General Marking Criteria can be accessed at: Students will be issued with feedback on all assignments in accordance with the policy on student performance feedback which can be accessed at .
Students are requested that they should submit their course work on time, not missing submission dates without good reason. A special factors form may be completed and submitted by the student, if they feel that their performance in an assessment has been affected by adverse events.
Consideration of Special Factors

Your performance in examinations, course work or written assessments (including projects and dissertations) may be affected by poor health or other personal demands. These are called Special Factors. A Consideration of Special Factors Form (CSFF) is the form provided when you need to tell the University about any circumstances that you feel have affected your academic performance and/or caused your absence from an assessment, i.e. coursework or exam. The University will only accept notification for consideration of special factors by means of a CSFF, e.g. it cannot accept notification by e-mail, discussion with members of staff, letter etc. Full details on how to complete the form can be found at:

Additional Assessment Information
Electronic submission via Blackboard and Turnitin UK

In addition to a hard copy of your assignments, you are required to submit an electronic copy, so that your assignment can be screened with the anti-plagiarism software, Turnitin. You can do this by logging onto the GCU Learn site for each module and selecting the “assignments” button on the left hand side of the screen. Then click “view/complete” for the assignment that you wish to submit. When the Turnitin page appears, click “submit” and follow the instructions. You will receive an electronic receipt from Turnitin to confirm submission of your coursework. Please see the additional information below:

When submitting a coursework via Turnitin please ensure your document complies with the following:

  • Do not submit the standard School coursework front cover with your electronic version of your coursework (only the paper copy must have the front cover sheet attached).

  • The electronic file must be saved as one of the following file types *.doc or *.rtf.  If you are using Microsoft Word save the file with the suffix ‘.doc’ if you are using any other software, including Microsoft Works, ‘save as’ a file with the suffix “.rtf”.  If in doubt save the file as a Rich Text File (*.rtf) - e.g coursework1.doc or coursework1.rtf. NB: TurnitinUK will not accept Microsoft Works files with file extension *.wps.

  • Although saving the file as a Rich Text File may change the formatting of the document a little do not worry about this, as long as the content is intact.  It is important though that the formatting of the paper copy of the assignment that you submit is of a good standard.

  • You must submit your electronic copy of the assignment, by 13:00 on the day of submission, into the Turnitin assignment box as shown in the instructions below.  The box closes exactly at 13:00, so make sure you leave yourself plenty of time to submit the coursework electronically. Do not submit your assignment into the digital dropbox section in Blackboard.

What is tripartite assessment?

Tripartite clinical assessment is a formative, but important part of the overall assessment strategy of the programme. Students will undertake one tripartite assessment, at the end of the second year. Tripartite assessment is an assessment that will take place in the clinical area and will involve the student, the student’s mentor and a member of the programme team jointly evaluating the student’s clinical competence against a list of agreed competencies. The aim of the tripartite clinical assessment is to measure each student’s progress towards gaining clinical competence. During the assessment, the student will be observed caring for patients undergoing surgery and anaesthesia. The assessment will examine the student’s ability to care for patients undergoing complex surgery and anaesthesia.

What is Objective Structured Clinical Examination?

Objective structured clinical examinations (OSCEs) involve the student being assessed in a planned, structured and objective way. Each student rotates among one or more timed assessment stations. At each station a specific clinical skill or area of theoretical knowledge is tested and measured against a set of objective criteria. The student is expected to demonstrate the criteria within a specified time. Each examination will consist of between one and two stations.

Aim of OSCEs

OSCEs provide the opportunity to test a wide range of skills in a relatively short period of time (Rideout, 2001). The aim of using OSCEs within the programme is to test the student’s clinical skills and theoretical knowledge across a broad range of the syllabus.

Clinical Assessment Documents

For each clinical placement you will be issued with a clinical assessment document. This document must be completed by you and your mentor and provides an account of the learning which you have achieved in the clinical area. Only original clinical assessment documents may be used. Photocopies of clinical assessment documents are not acceptable as proof of having achieved a satisfactory pass.

Student Support Mechanisms
GCU Learn

GCU Learn is a virtual learning environment. During your induction to the university you will receive a username and password so that you can access the GCU Learn site.

The site is available at: Once you have accessed the site, you will see that there are various headings. One of these is the programme portal, which can be found under the heading of: Operating Department Practitioner Site.
Here you will find information about the ODP programme and copies of University guidelines and policies to help with your studies. When you enter the GCU Learn site, you will see that there is also a link to each of the modules within the programme. Module information, such as the module timetable and lecture notes, will be posted on these pages and some module leaders may also use these pages to provide you with additional information about the module.
You are required throughout the course to engage with the GCU Learn site and access your university email regularly. In particular, you are required to:

  • Print out your lecture notes in advance

  • Check your university emails and module GCU Learn sites:

    • Every 2 days during the five-week university placements

    • Once per week during practice placement and assessment periods

  • Contact the IT helpdesk immediately should you ever have problems with IT passwords.

We hope that you find these pages useful and would welcome any feedback about their content.

My. Caledonian Portal

This is a Web-based system which can be accessed through any computer that has access to the internet. It will allow you to access University news, information and other services, to self register as well as view and update personal details, view exam results and access the student email system. Information on how to access My.Caledonian will be given to you during the induction week. Guidance on how to use this is provided in the Student’s Guide to University IT Services which you should already have a copy of. If you don’t have this booklet please inform the Programme Leader.

Learning Development Centre and Academic Development Tutors

The Learning Development Centre (LDC) is based in room A203 and consists of a team of tutors who are available to work with students on a group or where necessary, an individual basis to support you with academic and ICT skills. The LDCs are staffed by Academic Development Tutors and ICT skills Tutors who understand the demands of student life and are experienced in assisting students achieve their academic potential.

In the School of Health and Life Sciences, the LDC provides support to all students from first year to postgraduates. The LDC provides a mixture of workshops, small group sessions, one to one appointments and tailored teaching. The staff aim to be approachable and supportive, helping you develop the skills required to succeed at University. Each programme has a named Academic Development Tutor who works alongside the academic staff to design learning development teaching aligned to your assessment and professional requirements.

The ICT skills Tutor can provide support and training in different aspects of using ICT for study and work and can assist in allowing you to make the most of new technologies. The contact details of your Academic Development Tutors and ICT skills Tutor can be found on GCULearn.

Student Guidelines for Supporting and Developing Students

There are a variety of guidelines in place for supporting and developing students. These can be accessed at:

A range of services are provided, including:

• Counselling and advice

• Health

• Chaplaincy

• Financial advice

• Careers advice

• Sports and recreation
Central Services for Students: 
The main information area can be found at The Base which is on the ground floor of the Saltire Centre. You can either drop in or telephone 0141 273 1000. For more information see:
Equal Opportunities

The university is committed to the principles of promoting equality of opportunity by eliminating discrimination and disadvantage, and recognising the benefits of diversity. The equality & diversity site is available at: http://www.gcu/allinclusive/edp_oct05.doc

Health and Safety Regulations

The University’s Health and Safety Regulations can be accessed at:

Students with Disabilities

The University has a range of services available to support students who have a disability. A guide to these services can be found at:

There is also an Academic Disability Coordinator within the School of Health.
Student Representation

All GCU students are automatically members of the Students' Association. Details of the activities of and support for student representatives provided by the Students’ Association can be found at

Student Staff Consultative Group

Student/Staff Consultative Groups are one of the principal mechanisms used within the university to evaluate the student experience on programmes and to feed back details of actions resulting from the evaluation to students. There are two representatives elected by the class on commencement of the programme. Student participation is actively encouraged by the programme team.

Student Leaders Programme

PASS Leaders are eligible to sign up for the Student Leaders Programme which is run by the Students’ Association. Student Leaders aims to develop the leadership and employability skills of GCU students who are involved in volunteering and/or mentoring activities within GCU or in the community. This is a great way to get University-wide recognition for the hard work you put into PASS and on completion you will receive a certificate signed by the Principal and Student President to add to your CV.

There are three levels to the programme – Bronze, Silver and Gold – so you can progress and further develop your skills each year. To participate in the Bronze level as a PASS Leader, you must:

  • Attend PASS Leader training and fully participate in your role as a PASS Leader for at least one trimester;

  • Register with the Student Leaders Programme;

  • Complete the Bronze Leadership seminar on Blackboard;

  • Attend one Personal Development Seminar of your choice; Complete a development log, evidencing 3 activities undertaken within you role and how they have helped you to develop key leadership competencies.

Once you have successfully completed the Bronze level, you can sign up for Silver and then Gold.
After completing each level of the programme you are invited to an annual Student Leaders Awards Ball where you will receive a certificate recognising your achievements. One student will also receive the Glasgow Caledonian Student of the Year Award and win a trophy and prize.

Further information is available from:


The programme fully adheres to the GCU’s Attendance Monitoring and Absence Reporting Policy and Procedures, which requires full attendance. A copy of the policy is available at: and also in appendix one. When students are in the university, they are required to sign to confirm their attendance at the beginning of each morning and each afternoon session. Some university sessions are considered to be mandatory and students must complete these before undertaking the related clinical placement. When students are in clinical placement they are required to complete a clinical attendance record. All clinical placement hours are mandatory and, as such, any clinical hours missed by a student, who is unfit to work, must be completed before the end of the programme.

Change of Contact Details

If during the programme, you change your contact details (address, telephone number, or name) please ensure that you change it on My.Caledonian Portal. It would be of great assistance if you could also inform one of the programme team. We use these contact details for mailing programme information and results and therefore it is vital that they are kept up to date.

Working Time Directives

During your time in the University, the standard week will be 32 hours. During clinical placements you will be required to work for 37.5 hours per week and this may involve working a variety of shift patterns.


You are required to self-register at the university annually. Details of how and when to proceed with annual online self-registration can be accessed at

Consent to Participate in Practical Procedures

In line with custom and practice throughout Operating Department Practice education, you may be asked to participate, as a recipient, in practical procedures. One example of this may be having your blood pressure measurement taken. Informed consent is a pre-requisite to participation in practical procedures. This will be discussed in greater detail as part of the module, Introduction to the Perioperative Environment. Thereafter you will be expected to sign a consent form which will be countersigned by your academic advisor. Once signed the consent form does not alter, in any way, your right to withdraw consent, at any time, during a practical procedure.

Codes of Student Discipline

You are required to abide by the Glasgow Caledonian Code of Student Discipline at all times. This code can be accessed at In addition to this you are required to adhere to the School of Health and Life Sciences Code of Professional Conduct which relates to students undertaking a health programme. You are bound by rules of confidentiality as stipulated in this code. Details of this code and the action that may be taken against you if you break the code can be found in appendix 10.

Simulated Operating Theatre

The following rules must be adhered to when using the Simulated Operating Theatre (SOT).

Students may only enter the SOT with the prior agreement of the university staff.

Food and drink may not be taken into the SOT.

The following dress code must be adhered to at all times:

  • Only trainers with light-coloured soles to be worn.

  • Scrub suits and hats must be worn.

  • No jewellery to be worn, with the exception of plain wedding bands.

All personal possessions should be padlocked in lockers prior to the beginning of the sessions.
Social Networking Sites

You are reminded that social networking sites must never be used to discuss issues related to the clinical areas as this will be deemed a serious breach of confidentiality. You must never post messages which refer either directly or indirectly to patients, other students or members of staff from the clinical area. Furthermore you must never refer to the clinical area in which you are working. This issue will be further explored during the first few weeks of your course.

Student Complaints

The University has a Complaints, Mediation and Resolution Procedure in place. It is designed to be used by students who wish to make a complaint about any service within the University. It may only be used if there is no other formal University procedure available to the complainant. For example, complaints regarding assessment procedures would be dealt with under the assessment regulations rather than the Complaints, Mediation and Resolution Procedure. The Complaints, Mediation and Resolution Procedure can be accessed at

Hospital Libraries

You will have access to on site hospital libraries and other study facilities whilst during your clinical placements. The campus library facilities are available to you during your clinical placements with continuous electronic access to the various e-journals and e-books.

Portfolio of Personal and Professional Development

Personal and professional development planning (PDP) runs throughout the programme. PDP is an integral part of the learning process which will assist you to gain maximum benefit from your studies. You will be issued with a portfolio during the module, Introduction to the Perioperative Environment, for you to use during the programme. This portfolio is for your own personal use and to use as a focus for discussions with your academic advisor and mentor. There will be sessions timetabled throughout the programme to explore PDP with a session specifically in Trimester 1of Year 1 to introduce the concept of PDP. You will be assigned an Academic Advisor who will meet regularly with you to support you through the process of personal and professional development planning and review your individual strengths and learning needs. On completion of your studies, your programme PDP will evidence your progress and provide an account of your experiences and skills for prospective employers. Learning to use and develop your portfolio should assist you in your professional career as maintaining a portfolio is mandatory in order to meet the Health Professions Councils requirements for re-registration.

Book List

The following list of books has been developed as a guide. It is not necessary for you to purchase all the books on the list. All the books listed below are held in the University library, with some also held in hospital libraries or within the clinical areas. If you do wish to purchase any books to help you with your studies, the first three on the list are recommended.

Hughes, S.J., Mardell A. 2009, Oxford Handbook of Perioperative Practice Oxford, Oxford University Press
Wicker, P., O’Neil, J. 2006, Care of the Perioperative Patient, Oxford, Blackwell Publishing. (Available as an e-book)
Al-Shaikh, B., Stacey, S. 2007, Essentials of Anaesthetic Equipment 3rd edn, Edinburgh, Churchill Livingston  
Birkenhead, A.R., Rowbotham, D.J., Smith G. 2006, Textbook of Anaesthesia 5th edn, Edinburgh, Churchill Livingstone
Clancy, J., McVicar, A.J., Baird, N. 2002, Fundamentals of Homeostasis in Perioperative Practice London, Routledge (Available as an e-book)
Dougherty, L 2008, The Royal Marsden Hospital Manual of Nursing Procedures. 7th ed. Oxford, Wiley-Blackwell
Health Professions Council 2009, Guidance on Conduct and Ethics for Students, London
Health Professions Council 2008, Standards of Proficiency, Operating Department Practitioners, London
Health Professions Council 2008, Standards of Conduct, Performance and Ethics, London

McArthur-Rouse, F. J., Prosser, S., 2007, (eds) Assessing and managing the acutely ill adult surgical patient. London, Wiley-Blackwell. (Available as an e-book)

Parahoo, K. 2006, Nursing Research: principles, process and issues 2nd edn, London, MacMillan.
Pinnock, C. Lin, T. Smith, T. 2009, Fundamentals of Anaesthesia 3rd edn London, Greenwich Medical Media
Rothrock, J. C. 2010, Alexander’s Care of the Patient in Surgery. 14th edn, St Louis: Mosby.
Simpson, P.J., Popat, M.T. 2002, Understanding Anaesthesia 4th edn Oxford, Butterworth Heinemann
Smith, B., Rawling, P., Wicker, P., Jones, C., 2007, Core Topics in Operating Department Practice: Anaesthesia and Critical Care. Cambridge, Cambridge University Press (Available as an e-book)
Smith B., Rawling P., Wicker P., Jones C. 2010, Core Topics in Operating Department Practice: Leadership and Management Cambridge, Cambridge University Press
Totora, G. J., Derrickson, B., 2008, Principles of Anatomy and Physiology 12th edn, New York, Wiley & Sons
Waugh, A., Grant, A. 2010, Ross & Wilson: Anatomy and Physiology in Health and Illness   11th edn,  Edinburgh, Churchill Livingstone    
Woodhead, K. Wicker, P. 2005, A Textbook of Perioperative Care London, Churchill Livingston
Useful Websites

Credit Control and Debt Management Policy

Contained within this document are the terms and conditions under which debt owed to Glasgow Caledonian University is controlled. The aim of the Credit Control and Debt Management Policy of Glasgow Caledonian University is to ensure that the debt profile of the University is managed effectively, that debt owed to the University is converted into cash in a timely manner, that debt converted to cash is maximised and any potential bad debt is minimised. The policy, which can be accessed at specifically covers the collection of Student Fees and provides details on when, where and how to pay, incentives to students to pay early or by payment plan, sanctions available to the University to effect payment and help available to students should they have problems.

Appendix One

Attendance Monitoring and Reporting Document

APC11/14 /2

22 September 2011


Attendance Policy for all Glasgow Caledonian University Students

  1. Attendance Policy Statement

1.1 Glasgow Caledonian University requires, during term time1, all students, Undergraduate, Post Graduate Taught and Post Graduate Research, to undertake/attend all scheduled individual contact sessions, teaching sessions, seminars, tutorials, laboratory classes, work placements and requisite research activity, as appropriate, associated with the programme of study on which they are registered. The University will monitor students’ attendance and will take appropriate action, including reporting to the requisite authorities (UKBA, SAAS, Student Loans Company, etc), those students whose attendance is unsatisfactory.

  1. Attendance Monitoring and Absence Reporting Procedures

Attendance Monitoring and Absence Reporting procedures are detailed in Appendix 1

  1. Reporting of Attendance

Students whose attendance does not meet the requirements of this Policy will be reported, as appropriate, by Student Administrative Services to the following bodies in accordance with their procedural regulations:

  • Student Award Agency for Scotland

  • Student Loans Company

  • UK Border Agency

  • Overseas Loans Agencies

4. Student Absence

4.1 Students whose attendance is interrupted by illness or other medically related condition for more than 5 working days are required to submit a medical certificate to their School Programmes Office. Failure to do so may result in the student being withdrawn and the matter reported to the appropriate bodies by Student Administrative Services.

4.2 Students who are absent for any reason other than medical matters are required to inform their Programme Office immediately, together with the reason for their absence and their expected date of return. Students who are not covered by medical certification will be expected to return immediately, unless they are provided with written authorisation by their Programme Leader to be absent for a specific and stated length of time. If the authorised absence extends for a period beyond which a student reasonably may be expected to continue their programme of studies, the student’s registration will be suspended, their studies deferred and the appropriate authorities notified accordingly.2

4.3 Students who are absent from an assessment or failed to submit coursework, for reasons beyond their control, must follow the procedure as detailed under the “Consideration of Special Factors” page 39, Appendix 6 of the University Assessment Regulations: Top of Form

4.4 Overseas students who wish return to their home country to complete their programme of study by submission of coursework or dissertation may be permitted to do so at the discretion of their Programme Organiser and Dissertation Tutor. They must apply for authorisation from their School, normally from their Programme Leader or nominee. They will be required to show evidence that they are returning home ( documents) and they will be informed that their date of last attendance will be reported to the UKBA and their leave to remain revoked from their date of departure. If they need to return to the UK for programme related matters, they will be required to obtain a new visa. If the period of required return to the UK exceeds 6 months a CAS will be issued by Student Administrative Services. If the period of required return is six months or less the student will not require a CAS and may apply for a student visitor visa for leave to re-enter the UK.

Failure to obtain authorisation prior to departure from the UK will result in the student being reported to UKBA as having discontinued their studies. The School must inform Student Administrative Services when a student returns to their home country to complete their study as detailed in the Attendance Monitoring and Absence Reporting Procedures (Appendix 1)

5. UKBA Compliance

    1. All reporting to the UKBA will be carried out by Student Administrative Services using the Sponsor Management System. The University must report to the UKBA all Tier 4 students who:

  • arrive at the University, but fail to register and matriculate within 5 working days of the latest start date for their programme of studies. Students who decide to defer their start date will notify Admissions who will amend the start date on the CAS; 

  • fail appear to begin their programme of studies (students in this position will withdrawn from the University and reported to UKBA by Student Administrative Services within 10 working days of the latest start date of their programme);

  • fail to meet the University attendance requirements;

  • are suspended from the University;

  • decide to transfer to another institution;

  • change significantly their circumstances, including moving to study at a different campus within the University (UKBA must be informed of the change of study location) or who complete the course of study earlier than planned;

  • have breached the conditions of their immigration permission;

  • decide to return to their home country as detailed in point 4 above.

5.2 Any suspicions the University may have that a student is breaching the conditions of their leave to remain (permission to be in the United Kingdom), must be reported to the UKBA Compliance Officer (tel: 1066) who will investigate and determine whether a report must be provided to UKBA.

5.3 In all cases where students are reported to the UKBA, Student Administrative Services will write to the student informing them of the action taken.
6 SAAS Compliance
All students who are funded by the Students Award Agency Scotland (SAAS)3 are required to attend their programme of studies from the start date as detailed by the annually approved University Academic Calendar.
Students who have not completed their registration and, where appropriate, matriculation within 10 working days of the start date of their programme will be withdrawn and reported to SAAS accordingly. In such instances SAAS and the Student Loans Company will withdraw funding with immediate effect. The University is required to report to SAAS all SAAS funded students who:

  • fail to register and matriculate within 10 working days of their programme start date;

  • fail to meet the University’s attendance requirements;

  • are suspended by the University



Attendance Monitoring, Absence Reporting and Student Withdrawal Procedures


  1. Student Administrative Services is required to maintain accurate information regarding student attendance at GCU and regularly report, as required, to the relevant authorities. It is essential that Schools provide attendance and withdrawal information in accordance with these procedures and within appropriate timescales in order that the University may meet the statutory information requirements placed on it by the following external authorities:

  • UKBA for International students,

  • SAAS for SAAS funded students,

  • HESA,

  • The Scottish Funding Council,

  • The Student Loans Company,

  • Local Authorities for Council Tax purposes.

  1. The regulations within Tier 4 of the UKBA Points Based System require the University to unsure that effective procedures are in place for the monitoring of students and the immediate reporting of those students who are not compliant with the attendance requirements of their visa and leave to remain in the UK. The University is required to regularly demonstrate to UKBA that it is fully compliant with the Tier 4 monitoring and reporting requirements for international students in order to annually maintain the status of Highly Trusted Sponsor on which its recruitment of overseas students is dependant.

  1. In addition SAAS now require a weekly update of all student attendance information in order that it may maintain student fees and student loan data on a current and accurate basis. Failure to provide accurate current data under the SAAS requirements effective from 2011/12 may adversely impact on University funding.


  1. The following procedures are applicable to All Students:

  • If a student fails to attend all classes on their programme of study for a period of 5 working days, the School /Department/Division should make contact with the student. If the student is ill they should ask their doctor for a ‘Fit Note’ covering the period of absence beyond 5 working days.

  • In the case of International Students undertaking a Dissertation or Research Thesis, regular contact, including face to face meetings, must be maintained to ensure that the student is maintaining a full and active part in their programme of studies. If the student is not fulfilling their scheduled contact requirements or the University cannot guarantee that they will be able to maintain their duties as sponsor during the write up period, then sponsorship must be withdrawn and the student required to return home to complete their studies4

  • If no response is received within 5 working days or the response is unsatisfactory, the School should inform Student Records and Funding Support (SRFS) immediately by completing the proforma ARSR 8 5

  • A letter will be sent by SRFS to the student requesting that they contact their School/Division within five working days. If the student complies with this and indicates a return to study the School/Department should contact SRFS and confirm that the student will be returning to continue on their programme.

  • If the student does not make contact within the timescale, the School must inform SRFS immediately. A second attendance letter will then be sent informing the student that they are now ‘withdrawn’. Schools will be notified that this letter has been sent and should complete a Withdrawal Form ARSR3. This information will be reported to the appropriate external authorities.

  • If the student is absent for other than medical reasons they should be informed that they are expected to return to classes immediately. If they require a short period of authorised absence for any reason e.g. compassionate leave of absence, then this must be authorised in writing by the Programme Organiser with a specific date of return, normally not more than 10 working days, explicitly stated in the authorisation letter.

  • Any authorised absence must be on the basis that the student will be reasonably expected to resume their programme without adverse effect to their studies or their expectation of progression. Where it is unreasonable, following a period of authorised absence, to expect a student to pick up their studies and proceed normally within the same Trimester, the student should be counselled accordingly, their registration suspended and the student advised to defer until an appropriate point of return. SRFS must be notified immediately, using the Withdrawal Form (ARSR3), in order that they may report to the appropriate authorities accordingly.

  • Students who are failing to attend part of their programme, but have not missed 5 consecutive days, should be counselled as to why they are not attending. They should not be reported to Student Records in the first instance, but advised that they are required to attend all classes and any failure to observe this requirement will result in a report being made to the appropriate authorities.

  1. In the case of the withdrawal of International students UKBA will be notified immediately by SRFS using the UKBA SMS system.

It is critical in order to maintain the University’s Tier 4 Licence and Highly Trusted Sponsor status that all absences and withdrawals are reported immediately to UKBA.

  1. In the case of home students, this information will be communicated to SAAS, as appropriate, via the weekly attendance monitoring returns.

CBA /SR/JULY/10/Amended/EBF/Aug/11/Sept/11/Oct/11

Appendix Two

Assessment Schedule

Assessment Schedule

Trimester 1

Trimester 2

Trimester 3






Year 1

Level 1

Introduction to the Perioperative Environment

40 credits

30 min class test, formative, week 6

1 .5 hour class test, week 10, 50%

Infection control OSCE, week 15

1500 word assignment, week 15, 50%

Clinical assessment, week 14

Principles of Surgical & Anaesthetic Practice

40 credits

Anaesthetic machine OSCE, week 13/14

1500 word assignment, week 13, 50%

1.5 hour Class test, week 2, 50%

Clinical assessment, week 12

Foundations of Practice in Health & Social Care

20 credits

Group presentation, 30%

1500 word reflective assignment, 70%

Introductory Psychology & Sociology for Health & Social Care Practitioners

20 credits

Multi- disciplinary group poster presentation 40%

2000 word essay 60%

Year 2

Level 2

Developing Professional Practice

30 credits

Clinical assessment, week 14

Blood transfusion OSCE, week 15

1 hour online drug calculation class test, week 15, 50%

1500 word assignment, week 15, 50%

Research in Health & Social Care Practice

20 credits

1000 word assignment research questions and methods, 25%

2000 word research critique, 75%

Principles of Post Anaesthetic Care

30 credits

Clinical assessment, week 6

3000 word assignment, week 11, 100%

Care of the Patient with Complex/Specialised Needs

40 credits

Formative Tripartite assessment , in placement 7/8

2500 word case study, week 3, 50%

Clinical assessment, week 12

2 hour class test, week 13, 50%

Year 3

Level 3

Investigating Effective Practice

20 credits

Evaluative report, 100%

Managing Post Anaesthetic and Critical Care

40 Credits

Recovery OSCE, week 7

Clinical assessment, week 12

4000 word written assignment, week 12, 100%

Enhancing Surgical & Anaesthetic Practice

60 credits

Poster presentation & linked 2000 word assignment, week 1, 50%

5000 word reflective portfolio of enhanced skills, week 14, 50%

Completion of Cleanliness Champion, week 12

Appendix Three

University Assessment Procedures

University Assessment Procedures
A Concise Guide for Students to the Assessment Procedures at Glasgow Caledonian University 2012/2013
This concise guide is a summary of the University’s assessment procedures and does not supersede the University Assessment Regulations. Students are strongly advised to consult the full assessment regulations, appendices and assessment/graduation processes which are available from Student Administrative Services (Examinations Office) or the Directorate of Governance and Academic Quality (H213) and on the University’s Exams Guide Webpage ( Students must ensure that they understand individual programme regulations, where these apply. These are normally contained in your Programme Handbook and will be available from your Programme Organiser.
1. Assessment

  • Each module is assessed by either coursework or written examination or a combination of both. Coursework is normally undertaken during the trimester in which the module is delivered and examinations are held at the end of the trimester in which the module is completed.

  • There will be one resit diet of examinations in August, for levels 1, 2, 3 and M of programmes. Resit examinations for level 4 (Honours level) may be permitted at the discretion of Assessment Boards, normally at the August resit diet.

2. Entry to Examinations

  • Only students registered on programmes (and the corresponding modules) at GCU and who have completed the appropriate programme of learning are allowed to sit examinations. Students must ensure that they have completed the registration procedure, including the full payment of fees. Students who are not in attendance at the University must register before they can enter any assessment or be eligible for any award. This category includes distance learning students, placement students, students who are registered but not in attendance and students repeating outstanding modules.

  • Absence from an examination without good reason will be considered an attempt.

3. Failure at the First Diet

  • Students who fail at the first diet, including those who, for good reason, are unable to sit the written papers or complete required coursework, will normally be permitted to enter these assessments at the next resit diet.

  • An Assessment Board may, however, require a student to undertake a further formal programme of study, which may include repeating an individual module or an entire level of the programme.

4. Failure at the Resit Diet

  • Students who fail in 20 credit points only (one module or two half-modules) at the resit diet, will normally be allowed to carry that module to the next level, with the requirement of attendance at defined elements of the module delivery determined by the Assessment Board.

  • At the discretion of the Assessment Board, students who fail in up to 40 credit points may be permitted to carry the credits to the next level. Attendance will be specified at defined elements of the module. Discretion will only be permitted in cases where a student may take the equivalent of 20 carried credits in each of the two Trimesters, i.e. 20 credit points in Trimester A and 20 credit points in Trimester B.

  • The carrying of up to 40 module credit points will be allowed only where the Assessment Board believes that the student would be able to succeed in the carried module(s) and that the student could reasonably be expected to successfully complete the next level.

  • Students who fail in more than 20 credit points, and who are not permitted to proceed, will normally be required either to repeat the outstanding modules with attendance or to withdraw from the programme. Students who are required to withdraw will be given guidance, advice and support as to their future options. Counselling will be given by the student’s academic advisor or, where this is not possible, another appropriate member of academic staff.

  • An Assessment Board may allow the student to drop failed module(s) and take replacement module(s), provided that the replacements ensure the delivery of the learning outcomes of the programme. The combined number of attempts allowed for the original and the replacement module(s) shall not exceed that which would have been allowed for the original module.

  • Postgraduate programmes: Candidates who fail at the second diet will normally be asked to withdraw from the programme and be given guidance, advice and support as to their future options.

5. Failure to Submit Coursework

  • Students must not miss coursework deadlines, or assessments taking place within scheduled class meetings, without good reason. Any coursework submitted late may be marked as zero. Where there is good reason, a written explanation from the student, enclosing any documentary evidence (e.g. medical certificate), should be submitted to the module leader.

  • Students who know in advance that they will be unable to submit coursework by the due date or attend an assessment during scheduled class hours, must inform the module leader and supply appropriate documentary evidence so that, if possible, alternative arrangements may be made. Good reasons for non-attendance would include hospital appointments, court appearances and jury service.

  • Failure to submit coursework by the due date or to attend assessments, without good reason, may lead to a student being required to repeat a module with attendance or, in extreme cases, to withdraw from the programme.

  • The University operates an Attendance Policy at levels 1 and 2 and students are expected to attend at least 80% of seminars, tutorials, workshops and practical classes. Some programmes may have more stringent minimum attendance requirements and students should consult their programme handbooks.

6. Progression through Programmes


  • Students who pass in all modules at the first diet shall proceed to the next stage of the programme and be awarded the approved credit points for those modules.

  • The module pass mark for undergraduate programmes is normally 40%.

  • The pass mark for postgraduate programmes is specified in programme handbooks.

  • The overall pass mark for modules assessed by coursework and examination will be subject to the attainment of a mark of no less than 5% below the overall pass mark in each individual component of the assessment. In cases where certain elements of coursework are deemed essential, the module descriptor will specify these elements and the minimum mark required. Students should consult their module handbooks for specific requirements.

When a student has shown special merit in the final level assessment, the Assessment Board may recommend that the award be granted 'with Distinction'. Full regulations on awards with distinction are in section 33 of the University Assessment Regulations (

Compensation (See Sections 11-19 of the University Assessment Regulations and Appendix 4)

  • Assessment Boards may allow the overall performance of a student to compensate for failure in up to 20 credit points of module(s) at that level.

  • Automatic compensation will be applied when a student obtains an overall mark of between 1% and 5% less than the pass mark for the module and has achieved an overall aggregate mark across all modules at that level of at least 5% greater than the pass mark. Where the failed module has more than one assessment component contributing to the overall mark, a minimum mark of at most 10% less than the normal pass mark for each of the components must also be achieved (the 10% rule may also apply where certain elements of coursework have been deemed essential and students should consult their module handbooks for specific details).

  • Assessment boards can allow discretionary compensation in a failed module but only where this involves raising any mark by no more than 1% point.

  • An Assessment Board has the discretion to award a pass in a module as a result of Special Factors.

  • Individual programme regulations will specify those modules to which compensation may not apply.

  • Compensation will not normally apply in a final level project or dissertation.

Download 1.36 Mb.

Share with your friends:
1   2   3   4   5   6   7   8   9   10

The database is protected by copyright © 2022
send message

    Main page