Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott, Cass And State of Illinois April 2012 regular & reorganization board minutes



Download 185.42 Kb.
Date30.04.2018
Size185.42 Kb.



Board of Trustees of John Wood Community College

Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass

And State of Illinois
April 2012

REGULAR & REORGANIZATION BOARD MINUTES


Date: 04.18.12 Board of Trustees Meeting
RE: Regular Meeting Minutes
Location: Board Room, Student Administrative Center, 1301 South 48th Street, Quincy IL 62305
Time: 7:00 P.M.
1. Call to Order/Appointment of Assistant Secretary
The 04.18.12 Board of Trustees meeting was called to order in the Board Room, Student Administrative Center, at 1301 South 48th Street, Quincy Illinois at 7:00 p.m. by Dr. Gary Carter, Board Chair. Dr. Carter appointed Ms. Benz assistant secretary.

2. Roll Call


Ms. Benz called roll:


NAME

AYE

NAY

PRESENT

ABSENT

Ms. Brinkman










x

Mr. Lambkin







x




Ms. Green







x




Mr. Sims







x




Mr. Gay







x




Mr. Coleman







x




Mr. Fischer







x




Dr. Carter







x




Voice Vote














Attendees: Ms. Joyce Miller-Boren, Dr. David Shinn, Ms. Claudette Roper, Ms. Cathy Codd, Mr. Thomas Mueller, Ms. Pam Foust, Ms. Mary Arp, Mr. Randall Egdorf, Ms. Betty McDonnell, Mr. Alan Steigelman, Dr. Ron Davis, Dr. John Letts, and Ms. Leah Benz.
3. Introductions

3.1 Oath of Office - 2012-2013 Student Trustee - Nathan Kurz

Mr. Rapp administered the “Oath of Office” to Mr. Nathan Kurz, new student trustee for 2012-2013.
3.2 New employees introduced:


  • Cathy Codd, Program Technician

  • Elizabeth Miller, Benefits Specialist

  • Thomas Mueller, Custodian

  • Claudette Roper, Program Technician

4. Organization of the Board

4.1 Election of Board of Trustee Officers
4.1 MOTION: Nominate Mr. Randy Sims for position of Board chair; Mr. James Gay for position of vice Chair; and Ms. Jeanetta Green for position of Board secretary
Moved by: Mr. Lambkin

Seconded by: Mr. Fischer


Discussion: Mr. Randy Sims, Mr. James Gay, and Ms. Jeanetta Green were elected to the position of chair, vice chair, and secretary respectively for 2012-2013.


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Mrs. Green

x










Mr. Sims

x










Mr. Gay

x










Mr. Coleman

x










Mr. Fischer

x










Dr. Carter

x










Voice Vote












4.2 Recognition of Outgoing Chair

Mr. Randy Sims recognized Dr. Gary Carter for serving as Chairman of the Board of Trustees from 2010-2012.
4.3 MOTION: Adopt a resolution for organization of the Board of Trustees
Moved by: Mr. Lambkin

Seconded by: Mr. Fischer



Discussion: The 2012-2013 Board of Trustees is made up of the following trustees: Mr. Randy Sims, Mr. Dene Lambkin, Dr. Gary Carter, Mr. James Gay, Ms. Jeanetta Green, Mr. Reginald Coleman, Mr. Larry Fischer. Student Trustee is Mr. Nathan Kurz. The Board held their reorganization meeting on April 18, 2012 at 7:00 pm and elected Mr. Randy Sims, chair, Mr. James Gay, vice chair, and Ms. Jeanetta Green, secretary to serve until April 2013. The regular Board of Trustees meetings will be held on the third Wednesday of each month at 7:00 p.m. by the adoption of this resolution.


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












4.4 Selection of ICCTA Representative First Alternate - Mr. Sims appointed Mr. Coleman as ICCTA representative to serve until April 2013. First alternate Dr. Gary Carter.


4.5 Appointments of the following trustees were selected to serve on the Board subcommittees:

  • Finance Committee – Larry Fischer, James Gay

  • Curriculum Committee – Reginald Coleman, Jeanetta Green

  • Personnel Committee – Dene Lambkin, Dr. Gary Carter

  • Executive Committee – Randy Sims, Chair, James Gay, vice chair, Jeanetta Green secretary

5. Special Report - Dr. Ron Davis

Dr. Davis reported on “The Softer Side of Workforce Readiness. The focus of soft skills includes communication, critical thinking and problem solving, interpersonal skills, team work, lifelong learning, and ethical behavior. JWCC has embedded soft skills as part of the General Education Goals within courses and programs.
General education assessment was done in the Spring and Fall Workforce. More assessment will be done. This is faculty driven. The board asked that a news release be issued upon further assessment.
6. Consideration of Items from the Floor
7. Public and Employee Comment

8. President and Committee Reports

8.1 ICCTA/West Central Region Report – Mr. Reginald Coleman, ICCTA representative. The next ICCTA meeting is May 1 with Lobby Day scheduled for May 2. Since we recently met with our legislators no scheduled meetings have been arranged with legislators on Lobby Day. The 2012 ICCTA annual Convention is May 31 - June 2 at the Bloomington-Normal Marriott Hotel and Conference Center. Reservation cut-off date is Wednesday, May 9, 2012. The members of the Board asked that Administration schedule another legislative meeting in the fall.

8.2 Board Executive Committee Report – No meeting.


8.3 Board Curriculum Committee Report – Ms. Jeanetta Green, Mr. Larry Fischer. The Curriculum committee met at 2:30 p.m. on Monday, April 16, 2012. Present were: Dr. Ron Davis, Mrs. Jeanetta Green, Mr. Larry Fischer, Dr. David Shinn, Mrs. Pam Foust, and Mrs. Nici Woodyard, note taker.
Curriculum items discussed included the addition of multiple new courses, an addition of an Associate in Engineering Science Degree, a Lodging Management Degree, and a Lodging Operations Certificate.
8.4 Board Finance Committee Report – Mr. Reginald Coleman, Mr. James Gay. The Finance committee met at 8:30 a.m. on Thursday, April 12, 2012. Present were: Mr. Coleman, Mr. Gay, Mr. Steigelman, Ms. Arp, Dr. Letts, and Ms. Venvertloh, note taker.
A request was received to construct a Gold Award Project near the entrance to the Spring Valley Trails Arboretum for a girl scout. The project is to create an analemmatic sundial. Installation is planned for June/July with completion by August 1. No cost is required from the College.
Financials and bills for payment were reviewed and recommended for payment.
Budget for FY2013 were discussed. A tentative budget will be presented at the May Board of Trustees meeting with approval at the June meeting. The budget task force continues to meet to cut expenses.
After a lengthy discussion, the finance committee recommended a $3.00 tuition increase. It was noting that with the anticipated uncertainty of funding from the state and current enrollment drop the recommendation was necessary.
Discussion was also held on the SURS pension concerns and retiree health insurance funding being discussed at the state level.
8.5 Board Personnel Committee Report - Mr. Randy Sims, Mr. Dene Lambkin, Dr. Gary Carter. No meeting.
8.6 Student Trustee Report – During community college week, Secretary of State Jesse White, spoke on campus about the state’s organ donation campaign. Student Government Association promoted the signing of organ donors. Eighteen (18) people signed up. Pamphlets were also distributed for the potential of additional donors.
Appreciation barbeque for staff, faculty, and students was held. Three-hundred seventy-five were in attendance.
Graduation is scheduled for May 11.
Spring concert is scheduled for April 24 in the auditorium.
Honor flight attendees return to Quincy is scheduled to arrive on JWCC campus April 24 around 10:00 pm.
8.7 Administration Report - Appreciation day for students, staff and faculty in Pittsfield is April 26 from 12:00 – 1:30. This year the event has been expanded to include the Pittsfield community.
Policy report - Mr. Gay reported that Board policy revisions are needed. An executive committee of the Board will be scheduled to address some of the immediate concerns.
9. Consent Agenda
9.1 Consent business agenda items approved

9.1.1 Request approval of 03.21.12 regular meeting minutes

9.1.2 Request approval of the bills for payment/Finance Committee

9.1.3 Request approval of monthly financial statements for March

9.1.4 Request approval of trustee travel expenditures for March

9.1.5 Request authorization to submit a grant application to the Corporation for National & Community Service RE: $70,000 for the Corporation for National & Community Service Grant Augmentation

9.1.6 Request authorization to submit a grant application to the Illinois Department on Aging RE: $24,693 for a grant titled FY13 Retired and Senior Volunteer Program IDOA Application

9.1.7 Request authorization to submit a grant application to the Department of Labor RE: Fund Range $609,000-$625,000 for a grant titled TAACCT – Illinois Network for Advanced Manufacturing

9.1.8 Request approval of curriculum additions and revisions as presented.
MOTION: Approve the consent agenda items
Moved by: Mr. Coleman

Seconded by: Dr. Carter


Discussion: Additional information on item 9.1.8 was included in the table folder. They included course additions of Principals of Physics I and Principles of Physics II.


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












9.2 Personnel Items

9.2.1 MOTION: Request authorization to employ new staff, faculty, accept resignations, retirements, and implement status changes as presented
Mr. Coleman moved item 9.2.1 to closed session.
Moved by: Mr. Coleman

Seconded by:


Discussion:


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












10. Business Items

10.1 MOTION: Authorize to pay annual dues to ACCT 2012-2013
Moved by: Mr. Coleman

Seconded by: Dr. Carter



Discussion: Association of Community College Trustees annual dues are $2,795.00. The College will renew their membership for 2012-2013.

NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












10.2 MOTION: Authorize to change the Wednesday, November 21, 2012, Board of Trustees meeting date to Monday, November 19, 2012, with no change in time or location


Moved by: Mr. Fischer

Seconded by: Mr. Coleman



Discussion: Due to the Thanksgiving holiday break, Administration recommended to change the November Board meeting date to accommodate the closing of the school. The Board requested the date change from November 21, 2012 to November 19, 2012 with no change in time or location.

NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












10.3 MOTION: Approve a requested Girl Scout Gold Award project


Moved by: Mr. Gay

Seconded by: Mr. Coleman


Discussion: Ms. Susan Leimbach contacted JWCC seeking permission to construct her Girl Scout Gold Award project near the entrance to our Spring Valley Trails Arboretum. The project is to create an analemmatic sundial near the entrance sign to the arboretum. Installation would occur during June/July with completion by August 1.



NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












10.4 MOTION: Adopt a $3.00 per credit hour tuition increase for in-district, out-of-district, out-of-state, and on-line


Moved by: Mr. Gay

Seconded by: Mr. Coleman


Discussion: Based on the anticipated revenue for FY2013, Administration recommended to increase tuition by $3.00 for in-district, out-of-district and out-of-state, and on-line tuition. This increase was necessary due to reduction uncertainty of state funding and an enrollment decrease. Mr. Nathan Kurz, student representative, said students did not want to see an increase but understood why Administration recommended the increase. Dr. Letts and the Board of Trustees commented that no one wanted to see a tuition increase.


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












11. Discussion Items

11.1 Calendar of Events
12. Notices and Communications

12.1 Ms. Meredith Brinkman was recognized for her accomplishments with the Post-Secondary Agriculture Student Organization


12.2 JWCC Spring concert is scheduled April 24, 2012
12.3 Student essay submitted to ICCTA by JWCC from Randy Lockett entitled “Dreams”


13. Other Items
14. Closed Session




14.1 A closed session will be necessary to consider the appointment, employment, discipline, performance, or dismissal of employees of the public body, purchase or lease of real property and release of closed session minutes and destruction of closed session recordings.

Moved by: Mr. Lambkin

Seconded by: Mr. Coleman

Time: 8:30 p.m.







NAME

AYE

NAY

PRESENT

ABSENT




Mr. Kurz

x













Mr. Lambkin

x













Dr. Carter

x













Mr. Gay

x













Ms. Green

x













Mr. Coleman

x













Mr. Fischer

x













Mr. Sims

x













Voice Vote












15. Return to Public Session


Moved by: Mr. Lambkin

Seconded by: Mr. Kurz



Time: 10:15 p.m.





NAME

AYE

NAY

PRESENT

ABSENT




Mr. Kurz

x













Mr. Lambkin

x













Dr. Carter

x













Mr. Gay

x













Ms. Green

x













Mr. Coleman

x













Mr. Fischer

x













Mr. Sims

x













Voice Vote
















9.2.1 MOTION: Request authorization to employ new staff, faculty, accept resignations, retirements, and implement status changes as presented
Moved by: Mr. Coleman

Seconded by: Dr. Carter








NAME

AYE

NAY

PRESENT

ABSENT




Mr. Kurz

x













Mr. Lambkin

x













Dr. Carter

x













Mr. Gay

x













Ms. Green

x













Mr. Coleman

x













Mr. Fischer

x













Mr. Sims

x













Voice Vote















15.1 Motion: Approve the closed session minutes from July 2011-December 2011 with the redactions and approve the destruction of the verbatim tape recordings of April 2010-October 2010.


Moved by: Mr. Gay

Seconded by: Mr. Lambkin


Discussion: Closed session minutes are to be reviewed in April and October for release every year as well as approval of the destruction of verbatim tape recordings older than 18 months. Minutes were reviewed and tapes identified for destruction.




NAME

AYE

NAY

PRESENT

ABSENT



Mr. Kurz

x












Mr. Lambkin

x












Dr. Carter

x












Mr. Gay

x












Ms. Green

x












Mr. Coleman

x












Mr. Fischer

x












Mr. Sims

x












Voice Vote
















15.2 MOTION: Approve an exception to Board Policy 410 and approve Diane Humke, Carolyn Warren and Lynne Weller as designation “Professor Emeritus”
Moved by: Mr. Fischer

Seconded by: Mr. Coleman




NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












15.3 MOTION: Authorize to accept the resignation of LilliAnn Dittmer, Educational Talent Search Advisor, effective May 31, 2012 and request to fill the exempt, grant-funded position of Educational Talent Search Advisor pending appropriate administrative review.


Moved by: Dr. Carter

Seconded by: Ms. Green




NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












15.4 MOTION: Adjourn the April 18, 2012 Board of Trustees reorganization and regular meeting.


Moved by: Mr. Coleman

Seconded by: Mr. Kurz

Time: 10:30 p.m.


NAME

AYE

NAY

PRESENT

ABSENT

Mr. Kurz

x










Mr. Lambkin

x










Dr. Carter

x










Mr. Gay

x










Ms. Green

x










Mr. Coleman

x










Mr. Fischer

x










Mr. Sims

x










Voice Vote












THE MEETING ADJOURNED.


15. Approval:

Approved the 16 day of May 2012, at a meeting of the Board of Trustees of Community College District No. 539, meeting at the Student Administrative Center, in the city of Quincy, Illinois at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.


CHAIR:X____________________________SECRETARY:X___________________________________














April Regular Board of Trustee Minutes –May Board of Trustees Meeting 2012



Download 185.42 Kb.

Share with your friends:




The database is protected by copyright ©sckool.org 2020
send message

    Main page