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Attendance

Students are required to complete all components of each module to pass. Information regarding the requirements of each module can be found on individual module websites. This rule is in accordance with University Regulation 36.2, which ‘sets out general requirements and expectations in terms of progress, attendance and the completion of work.’ The following is excerpted from regulation 36.2:


1. Students are expected to engage fully with their course of study, take responsibility for their own learning and co-operate with their department and wider University as members of the University community. Students must comply with the requirements for their course as set out by the department.
2. Students are expected to inform departments of any health problems, changes in circumstances or other difficulties that may affect their progress. If a student fails to inform the department, these circumstances cannot be taken into account.
3. Students may be required by the Head of Department to meet with staff in the department. Students may also be required to meet with administrative staff in the wider University.
4. If a student’s progress or behaviour persistently fails to meet the expectations set out in this Regulation and departmental course requirements, the Head of Department may recommend to a Continuation of Registration Committee that the student be required to withdraw (under section 36.4.4).
http://www2.warwick.ac.uk/services/gov/calendar/section2/regulations/reg36registrationattendanceprogress/
Attendance at lectures, screenings and seminars: FAQ
Why is attendance at classes important?

The Department expects all students to attend all the lectures, screenings and seminars for each module followed. We take non-attendance seriously, as it affects both your own learning and the collective progress of the group. It gives your teachers a perspective on your work which can be fed into one-to-one tutorial situations as well as in writing references.


What must I do if I cannot attend a class?

In each module the seminar tutor will keep a record of who is present, and note all absences. If you are unable to attend your seminar group you must inform the seminar tutor, giving the reason for your absence. You are expected to do this in advance of the class, but if it is not possible then it is acceptable to so within 48 hours of the class taking place.

You must do this either by email, or by a note in the tutor’s pigeonhole in the office. The note/email must be copied to your Personal Tutor.

Failure to notify your seminar and personal tutor within the 48 hours will result in the absence being recorded as unexcused. The judgement as to whether the absence is excused or unexcused will be made by your seminar tutor. He or she may consult your Personal Tutor or the Departmental Senior Tutor if necessary.


What are acceptable reasons for absence?

This is largely a matter of common sense. If you are ill, or you have (say) a family crisis which means you need to be away from the campus urgently, these can be acceptable reasons. It is advisable to provide documentary evidence. You should bear in mind that if you are persistently ill or in personal difficulties such that you cannot attend for some time, you may be referred to the Departmental Senior Tutor, who may discuss the option of temporary withdrawal with you, until you are fit to study again.


What are unacceptable reasons for absence?

You cannot be excused a class because you have an essay to write. You are expected to organise your time to make space for this.

You cannot be excused for ordinary extra-curricular activities, such as film-making, or involvement in university societies.

Regular healthcare appointments, e.g. physiotherapy, counselling etc. should not be made at times which repeatedly clash with a class. If you are receiving counselling because you find the social and intellectual interaction of seminars difficult, this does not exempt you from attendance, even if you feel you are not able to contribute a great deal.

If you are suffering from psychological difficulties which prevent your attendance for more than a brief period of time, you may be referred to the Departmental Senior Tutor, who may discuss the option of temporary withdrawal with you, until you are fit to study again.
What are the consequences of missing a significant number of seminars?

At the end of each term the department will check the attendance records of all students, and review the positions of those who have missed four or more seminars in any module.


If there are four or more unexcused absences in any one term you will normally be set a penalty essay.
The marks for the penalty essay are used as follows. The overall module mark is multiplied by 10, and the mark for the penalty essay is added to that figure. The result of that addition is divided by 11 to obtain the revised mark for the module.
Example : An overall module mark of 60, with a penalty essay mark of 52:

60 x 10 = 600. 600 + 52 = 652. 652 ÷ 11 = 59.27

So the revised overall module mark is 59.
If the essay is not submitted, the revised mark is calculated as follows:

Example : An overall module mark of 60, with a penalty essay mark of zero:

60 x 10 = 600. 600 + 0 = 600. 600 ÷ 11 = 54.54

So the revised overall module mark is 55.


In the case of a student being required to write two penalty essays, the addition is divided by 12:

Example : An overall module mark of 60, penalty essays of 55 and 52

60 x 10 = 600. 600 + 55 + 52 = 707. 707 ÷ 12 = 58.91

So the revised overall module mark is 59.


If you believe that the absences have been recorded unfairly as unexcused, you can appeal to the Head of Department. You will normally need documentary evidence to support such an appeal.
You are expected to keep track of your own attendance at classes. Tutors are not obliged to warn you that you may be in danger of being set a penalty essay for absence.
Monitoring Points

The department is required by the university to formally document all students’ attendance on, and engagement with, their degree courses by reporting to the Academic office whether students have missed any ‘monitoring points’. Monitoring points relate to a monitoring scheme which applies to each term of study. The monitoring scheme for this department is as follows:


Autumn Term

(1) Attendance at initial meeting with personal tutor.

(2) Seminar attendance in week 3.

(3) Seminar attendance in week 5.

(4) Seminar attendance in week 7.

(5) Seminar attendance in week 9.

(6) Submission by set deadlines of 100% of assessed essays
Spring Term

(7) Attendance at progress review meeting with personal tutor by end of Week 3.

(8) Seminar attendance in week 4.

(9) Seminar attendance in week 8.

(10) Submission by set deadlines of 100% of assessed essays.
Summer Term

(11) Attendance at progress review meeting with personal tutor by end of Week 3.

(12) Attendance at 100% of examinations.


  • If a student misses three monitoring points in one academic year the Academic office will write a warning letter to them and they will be required to meet with their personal tutor and/or the Director of Undergraduate Studies to discuss their progress.

  • If a student misses six monitoring points in one academic year the Academic Office will require that they are referred to the university’s Continuation of Registration Committee, as set out in University Regulation 36 – Governing Student Registration, Attendance and Progress.

  • If a student misses eight monitoring points in one academic year, the Academic Registrar will invoke the process outlined in University Regulation 36 – Governing Student Registration, Attendance and Progress.

  • International students should be particularly aware of the consequences of missing Monitoring Points: the Academic office is obliged to report to the Home Office if any Tier 4 students have been found not to be engaging with and attending their degree course. This will normally lead to the curtailment of their visas.



Mobile Phone Policy


It is very important that mobile phone use is not disruptive. In lectures, screenings, seminars and tutorials mobiles must be switched off. Sending and reading text messages is not acceptable. Should your phone ring during a class, you must switch it off immediately.
Screenings, lectures, seminars and individual study

Each of your modules runs for 22 weeks (including two reading and viewing weeks). Each involves, on a weekly basis, one or two screenings for film modules and a combination of lectures and seminars (see section 3 above).


1. Screenings are a key aspect of film modules. You are required to attend every screening that is programmed for you. Learn to make notes during screenings, of factual points (e.g. characters’ names, unless you have a printed list of credits), of your own impressions or of points in response to tutors’ comments during the lecture. Re-reading and transcribing your notes soon after a screening is a vital preparation for lectures and seminars. N.B. If you want to take notes during screenings using a laptop or tablet, we would ask you to sit at the back of the screening room to avoid distracting other students with the glare of your device.
Although VHS and DVD back-up is often available from the library, big-screen communal viewings are crucial, providing the opportunity for a more thorough examination of textual details, and replicating the ‘normal’ film viewing experience. Note that there is no automatic guarantee of module films being available in the library before related lectures and seminars are due to take place.
2. Lectures introduce or develop knowledge of a particular textual, historical or theoretical/critical issue or area of which the week’s film or television text is an illustration, provide historical material and offer guidelines as to how you might read the film, further library or audio-visual research, and signal points for discussion in the seminars.
Learning from lectures can be difficult. It is quite easy to lose the thread of a lecture if your attention wanders even for a brief moment, although most lecturers do recap during the lecture. Film lectures are usually illustrated with film extracts, which also allow you a ‘breathing space’. During a lecture, you have to do three tasks simultaneously:

i) follow and make sense of the argument(s)

ii) think about what is being said

iii) take notes

Do not write everything down: you cannot do that, listen and understand at the same time. Try to write down the main points, and use seminars to clear up any queries.
3. Small group seminars normally emphasise close textual work, debate theoretical issues prepared through reading, and test ideas introduced in lectures. Teaching methods may involve split seminars and smaller group work and in some cases you may be required to prepare short seminar presentations. Seminars are meant to be a dynamic and supportive environment for the development of your ideas, as well as of more general communication skills, especially the ability to construct and express arguments.

Seminars work best if everybody contributes to them. This includes:

i) preparing: making notes on the screenings or on your reading, preparing topics when required, doing the required reading.

ii) listening to what is being said, both by the module tutor and other students.

iii) talking: this includes making spontaneous interventions, not just speaking when asked a question. Many students find this initially terrifying, because they feel intimidated by the module tutor, or by other students in the group, or simply because they are unused to speaking in public. To overcome this, bear in mind that many people in the group will feel the same (even if they don’t look it). The point is to advance a collective discussion, and that involves trial and error. Remember that talking will be easier if you have prepared for the seminar and if you listen attentively throughout. It is also valuable to write up your thoughts after a seminar.
4. Individual study. This will be the newest and perhaps the most difficult aspect of your work. The undergraduate study experience is very different from taking A Levels in a number of crucial ways. Schools and sixth-form colleges are judged and funded on students’ exam results, and you may have experienced schooling situations in which A level teachers play a very direct role in assisting you in the preparation of your coursework, even to the extent of carefully scrutinising drafts and correcting mistakes for you before work is submitted. Universities are not subject to the same pressures, and generally take the view that a study environment in which students have to take the initiative for improving the quality of their work will offer better preparation for life beyond education. Module and personal tutors offer office hours to give you the opportunity to discuss how you might approach an assignment or act on critical feedback, but you are expected to be proactive in making use of this facility. Organising your own individual study time requires planning and discipline; it will have a bearing on what you get out of lectures and seminars, and ultimately on the overall quality of your work. Individual study includes sourcing books and articles on reading lists (often frustrating and time consuming), reading and making notes on them, planning and writing your essays, preparing seminar presentations, keeping up with journals and with your film viewing outside module films (films shown on campus and those in the video library). Try to plan realistically: leaving essay preparation and writing to the last minute is one of the most common problems. If you have persistent difficulties planning your work, consult your personal tutor. Please consult Student Careers and Skills programme for workplace or seminar performance, essay writing and note taking should you need further help (p.45)
Reading and Viewing Week

The department has reading and viewing weeks in weeks 6 of the autumn and spring terms. During these weeks no lectures or seminars are held. It is intended that you should use the time for reading and viewing and to prepare material for the second half of term.


Timetable

The timetable for your year of study is displayed on the noticeboards opposite Room A0.13.


5. THE UNIVERSITY: SUMMARY OF USEFUL SUPPORT SERVICES



Student Support Services

Student Support Services (http://warwick.ac.uk/supportservices) offer a comprehensive support structure available to help with all kinds of different problems, including personal, health, financial, problems connected with the law and University regulations, problems involving the provision of facilities for students with disabilities, or harassment of any sort. Students may consult the services of their own accord, or may be referred to them by personal tutors/supervisors. There may be more than one option available to students in difficult situations. Support services available to students through the University comprise the following:




  • Student Support (http://www2.warwick.ac.uk/services/studentsupport)

  • Personal Tutors System (http://warwick.ac.uk/personaltutors)

  • University Senior Tutor (http://warwick.ac.uk/seniortutor)

  • Residential Life Team (http://www2.warwick.ac.uk/services/student-support-services/residential-life)

  • International Office (http://warwick.ac.uk/services/international)

  • Counselling Service (www.warwick.ac.uk/counselling)

  • Disability Services (http://warwick.ac.uk/disability)

  • Mental Health Team (http://warwick.ac.uk/mentalhealth)

  • Student Wellbeing Advisor/Practitioner (http://warwick.ac.uk/mentalhealth)

  • University Health Centre (www.uhhc.org.uk)

  • Chaplaincy (http://warwick.ac.uk/chaplaincy)

  • Student Advice Centre (an independent, free and confidential Students’ Union service)

  • Student Funding (http://warwick.ac.uk/services/academicoffice/funding/)

  • Security Services (http://warwick.ac.uk/security)

Student Support Services, located on the ground floor of University House, can be contacted by telephone on 024 765 75570 or email on studentsupport@warwick.ac.uk


A students’ guide to Student Support Services entitled Need Help Finding Your Way? is available online from http://warwick.ac.uk/supportservices/student-support-services-brochure.pdf).

University Senior Tutor

The University Senior Tutor works closely with the Head of Student Support to help students in times of need by promoting the academic support of students, individually and collectively. The Senior Tutor is an experienced member of academic staff whom students can turn to in confidence for support regarding difficulties with their studies. The University Senior Tutor is responsible for the personal tutor system. The University Senior Tutor has no disciplinary function. Issues typically dealt with by the University Senior Tutor include: academic course issues such as change of course, advice on temporary withdrawal, appeals against academic decisions; academic complaints; difficulties in getting on with a personal tutor, course tutors or supervisors; and problems with termination of registration proceedings.


The University Senior Tutor can be contacted via email seniortutor@warwick.ac.uk or telephone 024 765 22761.
Residential Life Team

All students who have accommodation on campus, or in some off-campus properties in the surrounding area, have access to an excellent network of support called the Residential Life Team. The Residential Life Team works and lives alongside students within the Halls of Residence and is a key part of the University’s support network.

Resident Tutors are there to help with a wide range of matters including: personal or family problems; feeling lonely or homesick; problems with accommodation – e.g. noisy neighbours, trouble settling in etc.; and when students are not sure where to get help or who to talk to. Resident Tutors in students’ accommodation are their primary point of contact; if unavailable, students are advised to contact the Student Support Office.
International Office (Immigration Team)

The International Office supports all EU and international students during their studies at Warwick and is able to assist with immigration advice (a free and confidential service advising on issues including visa extensions, dependant visas, working in the UK during or after study, travel visas, etc.); practical support (bringing family to the UK; Police registration; providing letters to prove student status for visa purposes; banking) and the International Student Experience (orientation and a programme of ongoing induction events; social events and trips for international students and their families; and the opportunity to take part in a HOST visit).


The International Office, located on the first floor of University House, can be contacted by telephone on 024 765 23706 or email Internationalsupport@warwick.ac.uk or immigrationservice@warwick.ac.uk.
Advice on immigration can only be obtained via authorised staff who are deemed to meet the Immigration Services Commissioner’s Code of Standard and Guidance. Students should be directed to the Immigration Team within the International Office (immigrationservice@warwick.ac.uk) or the Students’ Union Advice Centre (advice@warwicksu.com) in the first instance for immigration advice. It is also worth noting that changes in a student’s enrolment status, for instance, temporary withdrawal, can have implications for their ability to hold a visa to remain in the UK and students may wish to seek advice accordingly.
The Senior Tutor and Counselling Service

The University Counselling Service provides an opportunity for all students at any level and at any time of study at the University of Warwick to access professional therapeutic counselling so that they may better develop and fulfil their personal, academic and professional potential. There are a wide variety of services, including individual counselling, group sessions, workshops and email counselling.

Students may wish to visit the Counselling Service if they are: suffering from depression; experiencing stress/anxiety; having problems with self/identity; having problems with relationships; having issues from the past or present that may hinder their capacity to function – abuse, self harm, eating disorders, loss.
The University Counselling Service is located in Westwood House and can be contacted by telephone on 024 765 23761 or email counselling@warwick.ac.uk.
Disability Services

Disability Services offer advice, guidance and support to students with Specific Learning Differences/Dyslexia or other, hearing and visual impairments, physical disabilities, mobility difficulties, Asperger’s, unseen/medical conditions, mental health difficulties and any other impairment or condition that is likely to have an impact on their studies and life at University. The services provided are tailored to the individual and aim at enabling students to manage their support and studies independently.

Students should visit Disability Services to discuss individual support requirements; for advice on the Disabled Student Allowance (DSA); if they think they might be dyslexic or have any other Special Learning Difference; if they require exam arrangements, note taking, mentoring, specialist study skills support etc.; for information about accessible campus accommodation, parking, resources and assistive technology; and for information about external agencies that also provide support.
Disability Services are located on the ground floor of University House and can be contacted by telephone on 024 761 50641 or email disability@warwick.ac.uk.
Mental Health Team

The University Mental Health Team provides advice, information and support as to facilitate academic work and participation in University life. Their main aims are to promote mental health and wellbeing throughout the University; to identify support needs; to discuss strategies for managing mental health difficulties; to provide short-term or ongoing support, which may include mental health mentoring for students in receipt of Disabled Students Allowances; to provide information and if needed, access to other services within the University and local mental health services.


Students should contact the Mental Health Team if they are struggling to manage a mental health difficulty; if they, or other people, have become concerned about their mental health recently; and if they would like to discuss strategies which may help them to cope with university life.
The University Mental Health Team is located on the ground floor of University House and can be contacted by telephone on 024 761 50226/51629 or email mentalhealth@warwick.ac.uk.
Student Wellbeing Advisor/Practitioner

The Wellbeing service is based within Student Support.  As well as working institutionally to promote positive wellbeing, there is also an opportunity for students to meet with an adviser if they have concerns about their wellbeing or would like to make changes to their lifestyles in order to improve their wellbeing, e.g. healthy lifestyle, work life balance, managing stress, relationships with others, etc.


University Health Centre

Students resident on campus and in some local areas should register with the University Health Centre. Students must be registered in order to use the Health Centre, although the Centre may be able to assist non-registered people in emergencies.


The Health Centre provides primary health care GP services to registered patients; two medical practices with both male and female doctors; nurse practitioners and Practice Nurses; sexual health clinics; travel clinics and immunisation facilities; physiotherapy sessions.
Students should visit the Health Centre if they require a consultation with a doctor or nurse; an emergency appointment; emergency contraception; vaccinations or advice on vaccinations; sickness certification.
Students living off-campus, who are not able to register with the health centre, can locate your nearest GP by visiting www.nhs.uk
The University Health Centre is located on Health Centre Road and can be contacted by telephone on 024 765 24888.
Chaplaincy

The Chaplaincy is the focus of Spiritual life on campus; it provides a meeting place for Christian, Jewish and Muslim prayer and worship. It is a focal point for different faith groups and student societies and offers a safe, supportive space at the centre of campus where people can ‘learn to live well together’. Students of all faiths and none can come and find a friendly place to chat and eat. A chapel, three kitchens, meeting rooms and an Islamic prayer hall make the Chaplaincy an inclusive, spiritual and social space that welcomes the whole University community.


Students can visit the Chaplaincy with personal issues – stress, debt, relationships, loneliness; vocational issues; theological issues; enquiries about using the Chaplaincy for religious and social functions.
The Chaplaincy is located by the Arts Centre and can be contacted by telephone on 024 765 23519 or email chaplaincy@warwick.ac.uk.
Student Funding

The Student Funding team offers advice and guidance on all aspects of financial support. This includes government grants and loans, and scholarships and bursaries provided directly by the University. The team can provide budgeting advice to help make students’ money go further and also administers University hardship funds.


Students should visit Student Funding if they want to know what financial support they may be entitled to; want to know more about the scholarships and bursaries; are having difficulty paying for your day-to-day living expenses; or have additional financial needs because they care for a child or have a disability.
The Student Funding team is located on the ground floor of Senate House and can be contacted by telephone on 024 761 50096 or email studentfunding@warwick.ac.uk.
Security

The University Security Team works 24 hours a day to support the University’s overall aims by ensuring there is a safe, secure and friendly environment for students, staff and visitors. The University also has a campus policeman who is located on the University campus, is available Monday to Friday (9am – 5pm) and can be contacted by telephone on 024 765 22083 or email security@warwick.ac.uk. In emergencies dial 999.


Students should call the security team about emergency response requirements – Doctor/Ambulance/Fire; safety and security issues on and off campus; assistance – pastoral care, directions and facility support; outdoor event applications and entertainment support.



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