Wasc/cde criteria Indicators and Prompts Based on wasc/cde tools, pp. 57–122



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A8. Resources Criterion [Charter Schools only]


Respond to the criterion (shown as a guide question) by answering the prompts (findings and supporting evidence).

To what extent has the charter school developed policies, procedures, and internal controls for managing the financial operations that meet state laws, generally accepted practices, and ethical standards?

CRITERION A8 INDICATORS AND PROMPTS

Written and Adopted Policies/Procedures

Indicator: The school has written adopted fiscal policies and procedures for internal controls.

Prompt: Evaluate the fiscal policies and procedures for internal controls.

Findings

Supporting Evidence

     

     

Annual Financial Audit

Indicator: The school has an annual independent financial audit that employs generally accepted accounting principles, including a listing of audit exceptions and deficiencies which the school has resolved to the satisfaction of the charter-granting agency. There are written policies on the scope and responsibilities related to an independent financial audit. The school sends the audit reports to the authorizing agency and other government entities as required by law.

Prompt: Explain how the school addresses the following: The school has an annual independent financial audit that employs generally accepted accounting principles, including a listing of audit exceptions and deficiencies which the school has resolved to the satisfaction of the charter-granting agency. There are written policies on the scope and responsibilities related to an independent financial audit. The school sends the audit reports to the authorizing agency and other government entities as required by law.

Findings

Supporting Evidence

     

     

Compliance of Personnel

Indicator: Personnel follow the fiscal policies and procedures.

Prompt: Evaluate the degree to which personnel follow the fiscal policies and procedures.

Findings

Supporting Evidence

     

     

Processes for Implementation of Financial Practices

Indicator: The school has processes and protections for the following: 1) who is authorized to sign contracts, write checks, and release institutional funds; the monitoring of payroll information; the review of bank reconciliations and deposits/withdrawals of all school financial accounts; the policies and procedures for the use of credit cards and other lines of credit.

Prompt: Explain the effectiveness of the following: The school has processes and protections for the following: 1) who is authorized to sign contracts, write checks, and release institutional funds; the monitoring of payroll information; the review of bank reconciliations and deposits/withdrawals of all school financial accounts; the policies and procedures for the use of credit cards and other lines of credit.

Findings

Supporting Evidence

     

     

Contracts — Accounting

Indicator: The school has a contracting process for services, equipment, and materials and accounts for all contracts of $75,000 or more and their purposes.

Prompt: Explain the effectiveness of the following: The school has a contracting process for services, equipment, and materials and accounts for all contracts of $75,000 or more and their purposes.

Findings

Supporting Evidence

     

     

A8. Resources: Additional Findings

Indicator: Consider other information that impacts the degree to which the school is meeting this criterion.

Prompt: From examining additional relevant evidence, what has been learned regarding the extent to which this criterion is being addressed?

Findings

Supporting Evidence

     

     

Prompt: Comment on the degree to which this criterion impacts the school’s addressing of one or more of the identified critical academic needs.

Findings

Supporting Evidence

     

     

Suggested Areas to Analyze

Suggested areas to analyze in determining the degree to which the criterion is being met:



  • the written and adopted fiscal policies and procedures for internal controls

  • the school’s annual independent financial audit conducted employing generally accepted accounting principles, including a listing of audit exceptions and deficiencies which the school resolved to the satisfaction of the charter-granting agency

  • written policies on the scope and responsibilities related to an independent financial audit

  • the most recent, comprehensive audit by a credible outside CPA using generally accepted accounting practices and following state/federal laws

  • the compliance of personnel in consistently following the fiscal policies and procedures

  • written policies regarding person(s) who are authorized to sign contracts, write checks, and release institutional funds

  • the process for monitoring of payroll information

  • the process for reviewing bank reconciliations and deposits/withdrawals of all school financial accounts

  • the policies and procedures for the use of credit cards and other lines of credit

  • evidence that the school has sent its audit reports to the authorizing agency and other government entities as required by law

  • evidence that the chartering authorizing agency reviews the annual audit report and responds to any corrective action plans of the school

  • protections against mishandling of institutional funds

  • the business, accounting, and ethical practices for handling institutional funds

  • the contracting process for services, equipment, and materials

  • an accounting of all contracts of $75,000 or more and their purposes

  • other evidence identified by the school

WASC Category A. Organization: Vision and Purpose, Governance, Leadership and Staff, and Resources:
Strengths and Growth Needs

Review all the findings and supporting evidence regarding the extent to which each criterion is being addressed. Then determine and prioritize the strengths and areas of growth for the overall category.



Category A: Organization: Vision and Purpose, Governance, Leadership and Staff, and Resources: Areas of Strength

     



Category A: Organization: Vision and Purpose, Governance, Leadership and Staff, and Resources: Areas of Growth

     

Category B: Standards-based Student Learning: Curriculum
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