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Student Registry

UNIVERSITY OF CAMBRIDGE








Wolfson Postgraduate Scholarship Research Expenses
Research expenses are available throughout your paid element of your award, to a set limit, and are available to you for the support of your research. The level of your Research Expenses was quoted in your offer letter. This includes Fieldwork Expenses, ConfeTences, Equipment, disability related expenses, transcription services or other relevant expenses deemed by your Supervisor to be in direct support of your research.
The allowance can be carried over from year to year but the total allowance cannot be claimed in the first year and should be entirely spent by the end of the award (i.e. the end of the 3rd year). No payment of unspent funds will be made.
To claim, please complete the attached form and return it to the Scholarship administrator, graduate.funding@admin.cam.ac.uk
Leave to Work Away
If you are required to work away from Cambridge University you will also need to apply for Leave to Work Away, information on this can be found on the following website:

http://www.admin.cam.ac.uk/students/studentregistry/current/graduate/programme/workaway.html
Claiming Research Expenses
Research Expenses are claimed annually with any unspent amount being carried over to the next year.
Research Expenses can be claimed various ways, please ensure you consult page 12 before making your claim:


  1. as you incur the expenses – i.e. fieldwork travel or conference accommodation,

  2. you submit valid quotes to the Student Registry

  3. you claim your allowance from the Student Registry after the event providing receipts for the expenses incurred

If you require Travel Insurance – please visit the University’s website for information on how to claim travel insurance http://www.admin.cam.ac.uk/offices/insurance/travel/


Please note you are required to return receipts for the expenses incurred within one month following your claim. Any funds for which no receipts are provided will need to be returned.
Please note that if you are awarded funding for your research and then do not carry out the research (for instance LWA is refused, or you cannot attend for whatever reason) you will be required to return the funding.
Payment of Research Expenses
Once it has been authorised Research Expenses will be processed; Payments will be processed monthly and payment will be received on the last Friday of the Month as long as they have been authorised before the Student Payroll cut-off date.
Kathy White

Scholarships Administrator

Student Registry

4 Mill Lane

Cambridge CB2 1RZ

To claim, please complete this form and return it to: Graduate.funding@admin.cam.ac.uk.



Wolfson Research Expenses – DO COVER THE FOLLOWING:


  • Airfare to carry out fieldwork or attend conferences – economy class only.

  • Travel to and from Conferences/Museums via bus/train – economy class only.

  • Conference Registration Fee.

  • Conference meals - where mandatory.

  • Hotel Accommodation – meals where included in the accommodation rate.

  • Membership costs – where required by the body concerned.

  • Purchasing Textbooks – however, we do not expect Wolfson award holders to use all their Research Expenses on purchasing textbooks.

  • Attending a Summer School Overseas/in the UK.

  • Specialised training (ancient language or biblical) – applications are to be made retrospectively on presentation of an invoice/receipt and must include dates of tuition.

  • Computing and computer equipment – Laptop or iPad for research purposes however, we do not expect Wolfson award holders to purchase an expensive Laptop/iPad if not required, if you are looking to purchase a laptop/iPad over £400 you will need to present a case before purchasing.

If the laptop/iPad “dies” and has to be replaced during the course of the PhD a claim can be authorised and another laptop/iPad purchased – award holders are expected to have adequate insurance to cover possible damage to their laptop/iPad.

The award holder can only purchase one working laptop/iPad at a time – it is not possible to purchase two laptops/iPads to avoid damage to a laptops/iPad during transportation i.e. one to be left in the office and one to be taken home; award holders are also expected to have adequate insurance to cover possible damage to their laptops/iPad. Any computer equipment should be for the sole use of the award holder.



  • Specialist Camera for research purposes.

  • Papers and Endnotes software apps to help essay writing etc.

  • Significant Printing/Photocopying costs – clarification can be sought.


Wolfson Research Expenses – DO NOT COVER THE FOLLOWING:

  • Purchase of a bike.

  • Stationary.

  • Travel insurance – please visit the University’s website for information on how to claim travel insurance http://www.admin.cam.ac.uk/offices/insurance/travel/.

  • Accommodation in Cambridge.

  • Food or Drink – student already receives maintenance to cover living costs.

  • Thesis Printing costs – these are not available under any circumstances; students can apply for help towards their Thesis Expenses through their College.

If you have any questions on what you can use your Wolfson Research Expenses for please do not hesitate to email me graduate.funding@admin.cam.ac.uk








Student Registry

UNIVERSITY OF CAMBRIDGE








Application to claim Wolfson Postgraduate Scholarship College Research Expenses


Name :




College (correct if different):




Date of claim:







Your allowance is for three years from the start of your award.

Please note your allowance can be carried over from year to year but should be entirely spent by the end of the award (i.e. the end of the 3rd year).






Start of award:




Year of claim:







Have you made a previous claim:

Yes/No

If yes when:







Please provide information on what this claim is for (i.e. research expenses/ conferences/ equipment/disability related expenses/ transcription services.

If you require Travel Insurance – please visit the University’s website for information on how to claim travel insurance http://www.admin.cam.ac.uk/offices/insurance/travel/







Total Research Expenses requested on this claim


£



Please ensure that all receipts are sent to the Student Registry, any Research Expenses received with unsupported receipts will require the Wolfson Scholar to return this portion of the Research Expenses received.


Signed:




Date:




Statement of support by Supervisor





Signed:




Date:





To be completed by Student Registry

Amount of Claim

£







Amount available

£

Authorised




Amount authorised

£










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