Sylacauga board of education regular meeting at the sylacauga board of education office



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MINUTES FOR THE

SYLACAUGA BOARD OF EDUCATION

REGULAR MEETING

AT THE SYLACAUGA BOARD OF EDUCATION OFFICE

TUESDAY, APRIL 30, 2013

5:30 PM



  1. ROLL CALL

Present

Mrs. Jennie McGhee, President

Mrs. Tracey Allen, Vice-President

Dr. Steve Marlowe, Member

Mr. Troy W. Smithwick, Jr., Member

Mr. Scott Stewart, Member




  1. PRAYER
    Mr. Stewart opened the meeting with prayer.




  1. APPROVAL OF AGENDA

On motion of Mrs. Allen and second of Mr. Smithwick, the Board members voted unanimously to approve the agenda as presented.
IV. APPROVAL OF MINUTES OF MARCH 21, APRIL 24, AND APRIL 25, 2013

On motion of Dr. Marlowe and second of Mr. Stewart, the Board members voted unanimously to approve the minutes as presented.


V. SUPERINTENDENT’S REPORT

A. Good News

1. Business and Industry Certification – C/T

2. Focus Program - SHS

3. 2013 FBLA State Leadership Conference

4. Optimist International Essay Contest

B. Personnel

Recommendation was made to approve the following personnel actions:

1. Retirement

a. Emma Jean Stone, Instructional Assistant, Indian Valley Elementary School, effective May 31, 2013

b. Patricia Williams, Media Specialist, Nichols-Lawson Middle School, effective May 31, 2013

c. Deborah Wade, Teacher, Sylacauga High School, effective May 31, 2013


2. Resignation

a. Laura Tatum, Extended Day Program Teacher, Pinecrest Elementary School, effective May 31, 2013

b. Barbara Murchison, Extended Day Program Teacher, Pinecrest Elementary School, effective May 31, 2013

c. Beth Steers, Dance Team Sponsor, Nichols-Lawson Middle School effective May 31, 2013


3. New Position

- Summer Worker – Maintenance Department, Sylacauga City Schools, effective for the summer of 2013


4. Employment

a. Chantz Embry, Part-time Technology Assistant, Sylacauga City Schools, effective immediately

b. Kayla Butler, Substitute Teacher, effective May 1, 2013

c. Latonical Wright, Substitute Teacher, effective May 1, 2013

d. Linda Green, Substitute Teacher, effective May 1, 2013
5. Transfer

a. Penny McKinney, Special Education Teacher, from Pinecrest Elementary School to Nichols-Lawson Middle School, effective with the 2013-2014 school year

b. Jennifer Gallups, Special Education Itinerant Instructional Assistant, to Special Education Instructional Assistant, Nichols-Lawson Middle School, effective immediately
6. Change to Job Description

- Recommendation is made to change the qualifications for the Principal job description to denote a minimum of three years administrative experience preferred and not required.


7. Non-Renewal

It is recommended that the employee named on the Personnel Report Addendum #1 be non-renewed.

On motion of Mrs. Allen and second of Mr. Stewart, the Board members voted unanimously to approve Items 1-7 as recommended by the Superintendent.
8. Renewal of Contract

- Matthew Hubbard, Contract Principal, Sylacauga High School, effective August 1, 2013 through July 30, 2016

On motion of Mr. Smithwick and second of Mr. Stewart, the Board members voted to approve the recommendation of the Superintendent. Mrs. McGhee, Mr. Stewart and Mr. Smithwick voted for and Mrs. Allen voted against. Dr. Marlowe recused himself from the vote due to kinship.
C. Accounts Payable/Payroll/Financial Statements

The following information as of March 31, 2013 along with February 2013 Financial Statements and Bank Reconciliations, were distributed to all Board members. Recommendation was made to approve the accounts payable and payroll as of March 31, 2013 and Financial Statements and Bank Reconciliations for February 2013:


March General Fund $ 573,197.24

March CNP 63,354.85

TOTAL $ 636,552.09
Total Payroll for March $ 1,400,993.24
Grand Total $ 2,037,545.33
On motion of Mr. Stewart and second of Mrs. Allen, the Board members voted unanimously to approve the recommendation of the Superintendent.
VI. CACC PARTNERSHIP/DUAL ENROLLMENT – PRESENTATION BY CHRISTIE CAINE
VII. APPROVAL OF NEW TUITION STUDENTS FOR THE 2012-2013 SCHOOL YEAR

Recommendation was made to approve the following tuition students for the 2012-2013 school year:


A. Matthew Allen Bryan, 6th Grade, Nichols-Lawson Middle School

B. Mark Anthony Bryan, 9th Grade, Sylacauga High School

C. Cynthia L. Williams, 12th Grade, Sylacauga High School

D. Dahasia D. Williams, 11th Grade, Sylacauga High School

E. Trent Nirvana Burks, 10th Grade, Sylacauga High School
On motion of Dr. Marlowe and second of Mr. Smithwick, the Board members voted unanimously to approve the Superintendent’s recommendation for tuition.
VIII. APPROVAL OF PROPOSED 2013-2014 SCHOOL CALENDAR

Recommendation was made to approve the 2013-2014 School Calendar presented for your review at the March 21, 2013 Board meeting.


On motion of Mrs. Allen and second of Mr. Stewart, the Board members voted unanimously to approve the recommendation of the Superintendent.
IX. APPROVAL OF BID – CHILD NUTRITION PROGRAM

Recommendation was made to approve low bid of $29,000.00 to Dixie Store Fixtures for renovation of the walk-in cooler at Indian Valley Elementary School. The cost of the renovation will be paid with Child Nutrition Program funds.


On motion of Mr. Stewart and second of Mr. Smithwick, the Board members voted unanimously to approve the Superintendent’s recommendation.
X. APPROVAL OF BID EXTENSIONS – CHILD NUTRITION PROGRAM

Recommendation was made to approve the following bid extensions for the 2013-2014 school year:


Barber’s Dairy – Milk Products

Forestwood Farms Produce – Produce

Flowers Baker – Bread Items
On motion of Mrs. Allen and second of Dr. Marlowe, the Board members voted unanimously to approve the Superintendent’s recommendation.
XI. APPROVAL OF LUNCH PRICE INCREASE

Recommendation was made to approve an increase in lunch prices for the 2013-

2014 school year. Lunch prices for paying students will be $2.35, $2.90 for staff and $4.25 for visitors.
On motion of Mr. Stewart and second of Dr. Marlowe, the Board members voted unanimously to approve the recommendation of the Superintendent.
XII. APPROVAL OF POLICIES

It was recommended that the following policies be approved as presented. The policies were placed on the table for your review at the March 21, 2013 Board meeting.

A. DCHA - Periodic Budget Amendments

B. DFD - Gifts and Bequests

C. DHI - Records Retention Schedule

D. ED (JGG, JSA, IFCB) - Student Transportation Management

E. EGE (DH) - Fidelity

F. EH (DQ) - Local School Finances


On motion of Mr. Smithwick and second of Mrs. Allen, the Board members voted unanimously to approve the Superintendent’s recommendation.
XIII. POLICY REVISIONS

The following policies were presented for informational purposes:

A. GBAA (DJC) – Contracts for Certified Personnel

B. IHA – Grading System


Recommendation will be made at the June 25, 2013 Board meeting for approval or a called Board meeting after May 30, 2013.
XIV. APPROVAL OF OUT-OF-STATE FIELD TRIP

Recommendation was made to approve an out-of-state field trip for student winners at the FBLA State Leadership Conference to compete at the national conference in Anaheim, California, June 26 through July 1, 2013


On motion of Dr. Marlowe and second of Mr. Stewart, the Board members voted unanimously to approve the recommendation of the Superintendent.
XV. APPROVAL OF SUMMER SCHOOL AT SYLACAUGA HIGH SCHOOL

Recommendation was made to approve a summer school program at Sylacauga High School for June 3 – July 26, 2013. The fee for summer school will pay for the teachers’ salaries (including benefits) and classroom supplies and will not exceed the total amount of summer school revenue. The following courses will be offered:







Dates

Cost

Credit Recovery

June 10-June 28

(3 Weeks)



$100 per course

Full Course--ACCESS

June 5-July 26

(6 Weeks)



$200 per course

Drivers Education

June 3-June 27

(4 Weeks)



$100 for SCS students, $150 for out of district students

On motion of Mr. Stewart and second of Mrs. Allen, the Board members voted unanimously to table the recommendation until all out-of-district costs could be approved.


XVI. TOP 5 SUPERINTENDENT CANDIDATES PRESENTED BY AASB

Dr. Kendy Behrends with AASB presented six instead of five candidates to the Board members. They are as follows:


Mr. Anthony (Tony) Ball – Director of Operations for Scottsborro City Schools

Mr. Donald Dotson – Assistant Superintendent for Montgomery County Schools

Dr. Michael (Todd) Freeman – Principal for Auburn City Schools

Mr. William (Trey) Holladay – Principal for Oxford City Schools

Dr. Shannon Stanley – Assistant Superintendent for Lee County Schools

Dr. Sharon Streeter – Director of Special Education for Dallas County Schools


XVII. ITEMS BY MEMBERS OF THE BOARD OF EDUCATION
XVIII. NEXT REGULAR MEETING – TUESDAY, MAY 21, 2013 AT 5:30 PM AT THE SYLACAUGA HIGH SCHOOL LIBRARY
XIX. EXECUTIVE SESSION – TO DISCUSS GOOD NAME AND CHARACTER OF AN INDIVIDUAL

Recommendation was made to go into Executive Session to discuss good name and character of an individual.


On motion of Mr. Smithwick and second of Mr. Stewart, the Board members voted unanimously to go into Executive Session.
On motion of Mr. Stewart and second of Dr. Marlowe, the Board members voted unanimously to go back into Regular Session.
XX. ADJOURN

There being no further business to discuss, Mrs. McGhee declared the meeting adjourned.






Mrs. Jennie McGhee, President Mrs. A. Renee Riggins, Superintendent


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