Writers use quotations for a variety of purposes: to argue with another author’s definition of a term, to provide statistical evidence or testimony to validate a claim, or to present the reader with a statement we wish to refute or discuss in detail.
If writers overdo and include too many quotations in a research essay, readers will form the negative impression that the authors of those sources are more authoritative than the writer of the research paper.
Writers should use direct quotations only when the source’s words are particularly relevant, powerful, and/or an extremely representative example of that specific author’s thinking.
A good policy is to use short quotes (about 25 words) and otherwise summarize or paraphrase sources whenever possible.
When quotations are included, they should be an integral part of the text—a vital part of the discussion. Some warning signs that indicate a writer has lost control of his/her quotes include the following:
The Salting Syndrome: If a reader can remove the quotes that have been “sprinkled” through the paper and still understand the essay, then the quotes are not an integral part of the essay and do not further the argument.
The Overpowering Opinion: If each paragraph begins with a quotation, the writer’s voice will be lost as the powerful opinion of an “expert” occupies the slot in which readers often expect to find a focus statement that organizes the information to be presented in that paragraph.
The Dreary Design: If each quotation is introduced using the same sentence structure and the same verb to indicate the author’s opinion, readers will quickly become bored with the presentation and tune out the writer’s message.
Indent each paragraph ½ inch, but indent lengthy quotes (more than four lines) one full inch from the left hand margin:
Remember that when you indent this way you do not need to enclose the quote in quotation marks. Keep in mind that this kind of quote does not stand alone but should be part of the sentence that introduces it. Also, stylistically you shouldn’t over use block quotes—try to put quotes in your own words (Author 1).
If you must use a block quote, you can only use ONE in your final paper
1. Introduce the quotation with a complete sentence and a colon.
Exam: In “Study: Over 68% of students use social media in internship search,” Michael Schramm states directly how students used social media to find internships: "49.2% of students used it to research employees, 46.2% of students used it to network and 24.5% used it to discuss internship opportunities” (Schrammm 3).
Use an introductory or explanatory phrase, but not a complete sentence, separated from the quotation with a comma.
Example: In “Study: Over 68% of students use social media in internship search,” Michael Schramm states, "49.2% of students used it to research employees, 46.2% of students used it to network and 24.5% used it to discuss internship opportunities” (Schramm 3).
3. Make the quotation a part of your own sentence without any punctuation between your own words and the words you are quoting.
Example: Schramm explains that "49.2% of students used it to research employees, 46.2% of students used it to network and 24.5% used it to discuss internship opportunities” (Schramm 3).
4. Use short quotations--only a few words--as part of your own sentence.
Example: In “Study: Over 68% of students use social media in internship search,” Michael Schramm states "49.2% of students” referred to social media to research employers (Schramm 3).
Notice that there are only two punctuation marks that are used to introduce quotations: the comma and the colon (:). Note that a semicolon (;) is not used to introduce quotations.
The authorsays . . .
The authornotes . . .
The authorbelieves . . .
The authorobserves . . .
The authorcomments . . .
The authorrelates . . .
The authordeclares . . .
The authorremarks . . .
The authordiscusses . .
The authorreports . . .
The authorexplains . . .
The authorreveals . . .
The authorexpresses . . .
The authorstates . . .
The authormentions . . .
The authoracknowledges . . .
The authorsuggests . . .
The authorthinks . . .
The authorpoints out . . .
The authorresponds . . .
The authorshows . . .
The authorconfirms . .
Direct quotes cont.
If you are quoting a passage that contains a quotation, then you use single quotation marks for the internal quotation.
Here’s an example of a quotation within a quotation:
In “The Emperor’s New Clothes,” Hans Christian Andersen wrote, “‘But the Emperor has nothing on at all!’ cried a little child” (Anderson).
Whenever you want to leave out material from within a quotation, you need to use an ellipsis, which is a series of three periods, each of which should be preceded and followed by a space.
Few rules to follow using ellipses:
1. Be sure that you don’t fundamentally change the meaning of the quotation by omitting material.
Take a look at the following example:
“The Writing Center is located on the BC campus and serves the entire BC community” (Author 1).
“The Writing Center . . . serves the entire BC community” (Author 1).
The reader’s understanding of the Writing Center’s mission to serve the BC community is not affected by omitting the information about its location.
2. Do not use ellipses at the beginning or ending of quotations, unless it’s important for the reader to know that the quotation was truncated.
For example, using the above example, you would NOT need an ellipsis in either of these situations:
“The Writing Center is located on the UNC campus . . .” (Author 1).
The Writing Center “. . . serves the entire UNC community” (Author 1).
Name of article: Giant Iceberg Breaks Off Antarctic Glacier
A massive iceberg, larger than the city of Chicago, broke off of Antarctica's Pine Island Glacier on Monday (July 8), and is now floating freely in the Amundsen Sea
Title: Immigration reform would boost state’s tax
Newspaper: The New Mexican
By: Adele Oliveira
A study released Wednesday by the Institute on Taxation and Economic Policy says comprehensive immigration reform would increase New Mexico’s annual tax revenue by $6 million and national tax revenue by $2 billion.