Respondus 0 User Guide for Blackboard x 2 Rev. March, 2005 Getting Started



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Respondus 3.0

User Guide for Blackboard 5.x-6.2

Rev. March, 2005

Getting Started

Computer Requirements

Installation & Setup

Activation Password

On-line Help
Start Menu

Overview


Opening a File

Creating a File

Importing Questions to Respondus

Exam Wizard

Archive Wizard

Changing the CMS Personality and Converting Files


Editing a File

Overview


Common Features Across all Question Types

- Multiple Choice

- True and False

- Essay


- Matching

- Ordering

- Fill in the Blank

- Multiple Answers

- Algorithmic

Adding Bold, Italics, Underline, and Super/Subscript

Adding Images, Media and Attachments to Questions

Web Links

HTML Editor

Equation Editor

Power Editor

- Tables

- Fonts, Formatting, and Lists

Spell Check

Keyword Searches

Modifying, Rearranging, and Deleting Questions

Using a Question as the Basis for a New Question

Copying Questions from another Respondus File


Settings

Overview


Random Blocks

Settings


How to Save New Default Settings
Preview & Publish

Overview


Preview

Publish to Blackboard

Printing an Exam
Retrieval and Reports

Overview

Retrieving Reports for Exams/Surveys

Retrieving an Exam, Survey or Pool from Blackboard

Download Data
Other Tools & Features

Overview


Save As Copy

Preferences

Question Title Tool

Check for Update



Disclaimer of Warranty
Copyright, Ownership, and Use of Software

Getting Started

Computer Requirements

Installation & Setup

Activation Password

On-line Help
Respondus is a powerful tool for creating and managing exams that can be printed to paper or published directly to Blackboard, eCollege, WebCT, and other eLearning systems. Exams can be created offline using a familiar Windows environment, or moved from one eLearning system to another.
Computer Requirements

Respondus requires Windows 98 or higher, 32 MB of RAM, 6 MB of free hard disk space, and a 800x600 monitor (1024x768 recommended). Respondus is generally used in conjunction with a course management system such as ANGEL, Blackboard, eCollege, WebCT, and can also be used with IMS QTI-compliant assessment systems.
Installation and Setup

The Respondus installation program can be downloaded from the Respondus website (www.respondus.com). To begin the installation process, locate the Respondus3.exe file once it is downloaded to your hard drive. Double-click the file to start the Respondus installation program and follow the instructions on the screen. Once Respondus is installed, start the program by double-clicking the Respondus icon that appears on the Windows desktop. Or, follow these steps to start the software.

Click [Start] from the Windows desktop

Click [Programs]

Click [Respondus]

Click [Respondus 3.0]


The first time you start Respondus (and each time thereafter until the program is registered), you will be presented with a screen that provides the “Product ID#”. The Product ID# is used to obtain the Activation Password (see below) which is needed to complete the installation.

Activation Password

Once the Respondus installation program is finished, you will need to obtain a password from www.respondus.com to activate the installation. Be sure to have the “Product ID#” (see previous paragraph) readily available. After you have directed your browser to www.respondus.com, go to the “Registration” section. You have the choice of purchasing a permanent activation password or obtaining a 30-day trial password. In both cases you will be required to enter a valid e-mail address and the Product ID# that displays on the opening screen of Respondus. Once the information is submitted, the activation password is immediately sent to the e-mail address you specified.


Once the password is received by e-mail, it must be entered into the Respondus program. If you haven’t done so already, start Respondus and then enter the password when prompted (you may want to “copy and paste” the password from the e-mail message in order to prevent typing mistakes). Click [OK] to continue. The Respondus software is now activated, either permanently or for a 30-day trial period.

Choose a Course Management System (CMS) Personality

Immediately after the Respondus software is activated, you are prompted to select a Course Management System (CMS) “personality.” Respondus offers various user environments (called personalities) that parallel the features and terminology used by specific course management systems, such as Blackboard, eCollege and WebCT. You can change the “personality” at any time in Respondus from the Start menu.



On-line Help

Respondus includes a full-featured help system that includes an index and context-sensitive help. To view the on-line help, choose “Help Topics” from the pull-down Help menu and select a topic. You can also press the F1 key from within Respondus to obtain context-sensitive help. Throughout the program you will additionally see small buttons having a “?” symbol. When the button is clicked, information on that particular option or task is provided.


If you encounter a question that is not answered in the on-line help or in this manual, you are encouraged to visit the “Support” section of our web site (www.respondus.com). There you will find Frequently Asked Questions (FAQ) and other resources.
The remainder of this user manual is organized according to the five menus used in the “Blackboard” personality of Respondus: Start, Edit, Settings, Preview & Publish, and Retrieval & Reports.


Start Menu (Blackboard Personality)

Overview of Start Menu

Opening a File

Creating a File

Importing Questions to Respondus

Exam Wizard

Archive Wizard

Changing the CMS Personality and Converting Files



Overview of Start Menu

The Start menu provides the ability to Open a Respondus file, Create a new file, and Import questions from a text file. The Exam Wizard provides the easiest way to create an exam from an existing set of questions. The Archive Wizard allows you to archive an exam or survey, including all media components and equations, with a single click.


Opening a File

From the Start menu, click the Open button. The following window will appear:



Highlight an exam or survey project by clicking it once. To obtain information on the project, select either of the two center buttons located to the top right of the file list. Select the “Item List” button (right of center) to view a list of the questions that are available in the highlighted project. To preview a particular question, click the “title” of the question. To open a highlighted project, click the [Open] button at the bottom of the window. (Double-clicking a file name will also open it.)
Respondus allows projects to be organized within folders. For example, you can place the exams for a particular course within a folder rather than having exams for all courses listed together. To create a new folder, click the “Create New Folder” button located second from left. To navigate down a level within a folder, double-click on the folder itself. To navigate up a level, click the “Up One Level” leftmost button on the row.
The [Browse…] button, located on the lower left side of the window, allows you to find a Respondus file (.rsp) located elsewhere on your hard drive and copy the file to the “c:\Respondus Projects” folder. It does not move the file or open it directly, rather, it creates a new “Projects” folder based on that file. The [Browse…] button can also be used to locate a Respondus “archive” file (.rsa or .rpa) and to restore it to the Projects directory (see Restoring an Archive File).
The [Search] button allows a file to be searched prior to opening it (it can only be used if the “Item List” button is selected). Searching is particularly useful if you are trying to locate a file that contains a particular question or set of questions.
The [Download Test Bank] button is used to download test banks that are distributed by textbook publishers. Hundreds of the leading textbooks for higher education have test banks available in Respondus format. These can be downloaded via the Internet with the Respondus software. (For complete details, see the “Respondus Test Bank Network” at www.respondus.com.) To download a test bank, enter the File Code and password that is supplied by the publisher. Respondus will automatically locate, download, and restore the test bank file and place it in the Respondus Projects folder.
Once a file is opened, the screen automatically changes to the Edit menu.
Creating a File

From the Start menu, select the Create button to create a new file. You are first prompted to enter a file name and a description for the file. Then you must indicate whether the file is an “Exam” or a “Survey.” The type of file you create (or open) will determine the features that are available throughout the program. Click [OK] when you are finished. Once a file is created, you are automatically switched to the Edit menu. This is where you add questions to the file.


Importing Questions

Respondus allows you to import multiple choice, true-false, essay, fill in the blank, matching, and multiple answer questions from a file. The questions must be organized in a format that is acceptable to Respondus and the file must be stored in text (.txt) or rich-text (.rtf) format. (All word processors have the capability of saving files to .txt or .rtf format--so does the WordPad application in Windows.)


The formatting required for the file being imported is discussed in the section below entitled “The Standard Format for Importing.” Once the file is in the Standard Format, follow these steps to import it into Respondus.
Starting the Import

From the Start menu, select the [Import Questions] task. The following dialog will appear:



Step 1

The first step is to select the type of file that will be imported. The “Standard Format” required by Respondus is the same for "text" (.txt) files and "rich text” (.rtf) files. If the file being imported is saved as a rich text (.rtf) file, it has the advantage of retaining some of the original formatting, including bold, italic, underline, superscript, and subscript (other rich text formatting is dropped.)


Next, use the [Browse] button to locate and select the file to be imported.
If you are importing a rich-text file that contains “IMG:” tags that specify the location of images (see Importing Images below), the next step is to browse to the folder that contains those images.
Step 2

Specify whether the questions should be appended to the currently open file or whether to create an entirely new file. If you select the second option you will need to enter the name of the file to be created and indicate whether the file should be an “Exam” or “Survey.”


Each question being imported will have a “title”. If you don’t specify a title for each question in the text file itself (discussed below), Respondus will automatically use the first 20 characters of the question wording as the question title. Alternatively, titles can be based on a specific “stem” (or string of text) which will then be followed by consecutive numbering starting with 001. For example, if you select the “Use stem...” checkbox and enter the text “Chapter1-”, the title for the first question being imported will be Chapter1-001, the title for the second question will be Chapter1-002, and so on. (You are not required to enter a stem phrase--this feature is entirely optional.)
Step 3

Click the [Preview] button to preview the file being imported and to see if there are any warning messages. If warning messages are shown at the bottom of the screen, you need to determine whether to make changes to the text file or whether to continue with the import.


Note that some warning messages can be ignored. For instance, Respondus might give the warning “2 duplicate titles were changed by adding `2’ (or 3, 4...)”. This is simply indicating that two of the question titles for the file being imported are identical (remember, question titles are generated from the first 20 characters of the question wording). Since two question titles in Respondus cannot be identical, the warning message is simply indicating that the duplicate title is having a number such as “2” added to the end of it to make it distinct. This change does not affect the question itself (titles aren’t displayed during an exam), so most users can safely ignore this warning.
Step 4

If you are satisfied with how the results look in Preview, click [Finish] to complete the import. The Respondus file has now been created or appended. Switch to the Edit menu to modify the file, or go to the Preview tab to view the file using a browser-like window.



The Standard Format for Importing

Respondus will import multiple choice, true-false, essay, fill in the blank, and multiple answer questions. The text (.txt) file must be organized in a “Standard Format” before it can be imported into Respondus. The Standard Format for multiple choice questions has required elements and optional elements, each of which is described below. This section is followed by an explanation of the formatting required for true/false, essay, fill in the blank, and multiple answer questions.


Required Elements (Multiple Choice)

Each question must begin with a question number, followed by either a period “.” or a parentheses “)”.


Example: 3)

Example: 3.


The question wording must follow the question number. (Note: at least one space should be between the question number and the question wording.)
Example: 3) Who determined the exact speed of light?

Example: 3. Who determined the exact speed of light?

Each answer must begin with a letter (A-T) followed by a period “.” or a parentheses “)”.
Example: 3) Who determined the exact speed of light?
a. Albert Einstein

b. Albert Michelson

c. Thomas Edison

d. Guglielmo Marconi

Optional Elements (Multiple Choice)
A “title” can be imported with each question. If a title is not provided for a question, the first 20 characters from the question wording will be used as the question title. Titles must be placed at the beginning of a question and begin with “Title:” followed by the actual text for the title. If the title exceeds 20 characters, the remaining characters will be dropped during the import.
Example: Title: Speed of Light

3) Who determined the exact speed of light?


a. Albert Einstein

b. Albert Michelson

c. Thomas Edison

d. Guglielmo Marconi

For imports into an exam file, correct answers can be indicated in two ways. First, you may place an asterisk (*) directly in front of the answer choice (do not put a space between the asterisk and the answer choice).


Example: Title: Speed of Light

3) Who determined the exact speed of light?
a. Albert Einstein

*b) Albert Michelson

c) Thomas Edison

d. Guglielmo Marconi

The second option is to place a list of correct answers at the end of the file. The list must begin with the word “Answers:” and must be positioned at the end of the file. (Note: Any text after the answer list will be ignored.)


Example: Answers:

1. A

2. C

3. B
If neither method is used to select a correct answer, Respondus will automatically select the letter “A” as the correct answer. Don’t worry, you will be warned if a question does not have an answer selected for it prior to completing the import. (Note that survey files should not have “correct answers” indicated. If you are importing questions into a survey file, any correct answer designations will be ignored.)
With an Exam file, general feedback can be imported by placing the tilde “~” symbol in front of the feedback for a correct answer. The @ symbol can be used to indicate the feedback for incorrect answers. There must be at least one space to the right of the ~ and @ symbols and the text you want displayed for the feedback. The feedback must appear before the answer choices.
Example: Title: Speed of Light

3) Who determined the exact speed of light?
~ Yes. Albert Michelson won the Nobel Prize for Physics for determining the exact speed of light.
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