Chapter One Using the Monash University Publishing Template



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Part One – Sample Chapter

Monash University Publishing

Chapter One

Using the Monash University Publishing Template

A Sample “Chapter” Demonstrating Usage of the Template Styles



Joanne Mullins

Joanne Mullins has worked at Monash University Publishing since its inception in September 2010. Prior to that she worked at its predecessor, Monash University ePress. The author biographies do not have to occur here. They may also be included as a separate document to be included in the prelims or end-matter of an edited collection or multi-authored work. For monographs, the author biography may appear on the back cover of the book, space permitting.

This document will explain how to use the Monash University Publishing template. It will provide information on saving and attaching the template in Microsoft Word 2003 and 2007; unfortunately the author doesn’t have access to a Macintosh so hasn’t included information about saving or attaching the template on a Macintosh. This document also shows an example of each of our template styles in use.

Most books won’t have an abstract before each chapter, but the option is available should it be required. Peer-reviewed journal articles must all have an abstract.


Attaching the template on PCs (this is a Heading 1)


Firstly, the template needs to be saved as a .dot file in your Word program’s “Templates” folder. Instructions for this vary depending on which version of Microsoft Office you are using. Instructions for saving then attaching the template in Microsoft Office 2003 and 2007 follow.

If you are using Microsoft Office Word 2003 (this is a Heading 2)

Saving the template in Word 2003 (this is a Heading 3)


The location of your computer’s “Templates” folder for Microsoft word can vary. To find the correct location, open a new Word document. Click on ‘Tools’ from the main toolbar, then click Templates and Add-ins’. In the pop-up box that opens, click on ‘Attach’. A new ‘browse’ window should open, with the folder ‘Templates’ displayed at the top. Click the down arrow along the bar from ‘Templates’ to display the file path to the Templates folder. Now go back to the Monash University Publishing template, and follow the file path in reverse to save it to the ‘Templates’ folder. Make sure it is saved as a .dot file.

You only need to save the template to your “Templates” folder once, but you need to add it to each new article that you work on.


Attaching the template in Word 2003


To attach the Monash University Publishing template, open the article that is to be styled. After the document has opened, click “Tools” from the main toolbar, then click “Templates and Add-ins”. Tick the box “Automatically update document styles”, then click “Attach”. The Monash University Publishing template should be shown in the Templates folder that automatically opens (if not, go to the folder where you’ve saved it). Click “Open” to add the template. Then click “okay” in the “Templates and Add-ins” window. The template styles are now available within that document … unfortunately all the styles that the author used are also still in the document: you will need to replace these styles if they are not also part of the Monash University Publishing template. (To confirm whether they are part of the Monash University Publishing template or not, you may need to refer to the document “Using the Monash University Publishing Template”, until you are familiar with the template.)

If you are using Microsoft Office Word 2007

Saving the template in Word 2007


The location of your computer’s “Templates” folder for Microsoft Word word can vary. To find the correct location, open a new Word document then click on the Microsoft Office icon at the top left of your screen.1 Then:

  • Click on “Word Options” at the bottom of the pane that opens up.

  • On the left hand side of the window that opens, click “Add-ins”.

  • At the bottom of the window, where it says “Magage”, click on “Templates” then click “Go”.

  • In the window that opens, click “Attach”. This will attach a window from which you can see a number of files and the default Microsoft Word “Templates” folder.

  • Click the drop-down menu item, which will open up to show you the folder path to the “Templates” folder. (See Figure 1.)

  • Now go back to the Monash University Publishing template, and follow the file path in reverse to save it to the ‘Templates’ folder. Make sure it is saved as a .dot file.

  • You only need to save the template to your “Templates” folder once, but you need to add it to each new article that you work on.

Chapter01_fig01.jpg (this is the name of the image file)



Figure 1. Screenshot showing the location of the Templates folder and its drop-down menu, which will reveal the path of folders that ends in the Templates folder.

Please note that actual submitted to Monash University Publishing should not have images embedded in them. Instead, the name of the file for the image should appear in the paragraph where the screenshot is. Please note also that screenshots are not suitable for publishing. High resolution images are required for publishing (a minimum of 300 dots per inch), and screenshots are low resolution (only 72 dots per inch, which is well below the minimum required). The screenshot above is included for illustrative purposes only.



Source: screenshot of the author’s Microsoft “Templates” folder.

Attaching the template in Word 2007


To attach the template, click on the Microsoft Office icon at the top left of your screen2. Then:

  • Click on “Word Options” at the bottom of the pane that opens up.

  • On the left hand side of the window that opens, click “Add-ins”.

  • At the bottom of the window, where it says “Manage”, click on “Templates” then click “Go”.

  • (This bullet list style has been created by selecting “Normal” paragraph, then clicking Word’s shortcut icon for adding bullets.)

In the window that opens, from the “Templates” tab, browse to find the template: if you have saved the template in the default Templates folder for Microsoft Word, the template should be in the first folder that opens; if not, you will need to navigate to the folder where you have saved the template. When you have found the template, tick the box “Automatically update document styles”, then click “Attach”. The template styles will now be added to the document you are working on.

So now your document contains the template styles and, unfortunately, all the styles that the author may have used: you will need to replace these styles if they are not also part of the Monash University Publishing template. To confirm whether they are part of the Monash University Publishing template or not, you may need to refer to the document “Using the Monash University Publishing Template”, until you are familiar with the template.


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