Cahsee administration Training Update



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CAHSEE Administration Training Update

  • November- December 2007

Before Testing

  • Ordering Materials
  • Special Versions
  • Pre-ID Services
  • Distribution of Materials

CAHSEE Central www.ets.org/cahsee

CAHSEE Project Calendar http://www.ets.org/Media/Tests/CAHSEE/pdf/calendar.pdf

Orders and Pre-ID

  • Mark the deadlines
  • Plan for orders
  • Administration
  • Order
  • Pre-ID
  • Late Pre-ID
  • Supple-mental
  • February 5-6
  • 12/18
  • 1/2
  • 1/21
  • 1/30
  • March 11-12
  • 1/28
  • 2/6
  • 2/22
  • 3/5
  • May 6-7
  • 3/24
  • 4/3
  • 4/22
  • 4/30

Orders

  • Admin.
  • Feb. 5-6
  • March 11-12
  • May 6-7
  • Order
  • Deadline
  • 12/18
  • 1/28
  • 3/24
  • Automatic Overages of standard books:
  • The over-order penalty does not count these books – plan for this resource

CAHSEE Online

Order Status

Supplemental Orders

  • Use 5% school, 10% district overage first
  • Initial orders are required to place supplemental orders
  • 5% of original order assured
  • Orders over 5% filled if materials available
  • Special versions (braille, large print, audio CDs) risky, late orders will be filled as inventory permits
  • Supplemental Shipment Order Request in CAHSEE-Online

How to Place Supplemental Order

Test Versions

  • Standard Versions
    • 1-168 per administration
    • Different versions for field test sets
      • 7 F/T items per ELA and 12 per math form
  • Code version number on page 3, now 3-digits

Special Versions

  • Large Print
  • Audio CD with parallel Version 1
    • No longer specific Version 97
  • Braille package now includes:

Ordering Special Versions

  • Special versions must be ordered (and produced) in advance:
    • Large Print
    • Audio CD and accompanying test booklets
    • Braille sets
  • Late orders are risky and uncertain for special versions

Pre-ID

  • Use 2007-08 layout
  • REMEMBER: disability codes have changed from 2006-07 layout
  • Nonpublic School (NPS) codes are found at: www.cde.ca.gov/re/sd
  • Admin
  • Feb 5-6
  • March 11-12
  • May 6-7
  • Pre-ID Deadline
  • 1/2
  • 2/6
  • 4/2
  • Late Pre-ID
  • 1/21
  • 2/22
  • 4/22

How to Submit Pre-ID

Edit Student Demographics Until Day of the Test

District Profile for Demographics

District Profile Detail

Non-Public, Non-Sectarian Schools

  • Districts are responsible for testing students placed by the IEP into an NPS
  • NPS assigns examiners
  • Ensure NPS examiners
    • Receive training
    • Sign security affidavits before receiving materials

Look-Up Tool for NPS Code

  • http://www.cde.ca.gov/re/sd/

During Testing

  • Security
  • Answer Documents
  • Special Education Coding
  • Testing Variations
  • Accommodations and Modifications

Security

    • Sign the security agreement/affidavit
    • Access allowed ONLY to those who have signed the affidavit
    • District and Test Site Coordinators sign the “Security Agreement”
    • “Security Agreement” affirms that all test administrators have been trained
    • Test Examiners/Proctors/Scribes sign the “Security Affidavit”
    • All materials will be locked in secure storage at all times except during testing sessions

Security (cont.)

    • Do NOT remove shrink wrap on test booklets until absolutely necessary
    • Test Examiners must check out and check in testing materials on each day of testing (verifying the count and signing for them)
    • Account for materials before dismissing students from testing room

Security (cont.)

    • Report missing booklets on the “District Packing List and Security Tracking Form”
    • Report security breaches to CAHSEE Support immediately
    • Professional test monitors (Global Compliance Services) will visit a sample of schools and districts
    • Booklets will be scanned in after testing to determine if any are missing

Answer Documents

  • Ensure Pre-ID document is only used by the student whose name is on the document
  • Use only ONE answer document per student
  • Code answer doc correctly
    • Demographics not included on Pre-ID
    • Special education
      • Modifications/Accommodations
      • Disability code – new numbers
      • NPS information

Special Education Coding

  • County/District Code of Residence (Box 11)
  • Primary Disability (Box 12a)
  • Served at a NPS (Box 12b) NPS Code (Box 12c)
  • Accommodations and Modifications (Box 13)
    • 13 a. Offered (grid with signature)
    • 13 b. Used (grid AFTER the exam)
  • Assessed with CAPA (Box 14)
  • Special Education Exit Date (Box 15)

District Code of Residence (Box 11)

  • Used for accountability
  • http://www.cde.ca.gov/re/sd/

Disability Codes, (Box 12a)

  • Changed from 2006-07 layout
  • Same information, different numbers

NPS Status and School Code (Boxes 12 b & c)

  • http://www.cde.ca.gov/re/sd/

Accommodations and Modifications (Box 13)

  • Complete Box 13a for ALL students with IEP or Section 504 Plan
  • Accommodations and Modifications were made available to student
  • Signature
  • Grid 13b only if used

Accommodations and Modifications (Box 13b)

  • Grid only IF USED
  • Codes in DFA
  • Grid all that apply
  • Modifications affect study score status
  • Modification errors are difficult and costly to correct

Special Education CAPA (Box 14) and Exit Date (Box 15)

  • Used for accountability
  • Must have disability code if CAPA
  • Grid score code Z for CAPA
  • Three-year horizon for exit date

English Language Learner Coding

  • Box 17 – English Proficiency
  • Box 18 – EL Variations
  • Box 22 – EL 1st Enrollment in US
  • Box 23 – RFP Date
  • Box 24 – Program Participation

English Proficiency (Box 17)

  • Status as of day of testing
  • Can be edited through demographic corrections
  • Important data points for AYP and API

EL Testing Variations (Box 18)

  • Do NOT affect scores
  • Use only if regularly used in instruction
  • See DFA for codes

EL and RFP Dates (Boxes 22 & 23)

  • EL 1st enrollment in US
    • Territories included
    • Used for accountability
    • Can be edited through demographic corrections
  • RFP date of reclassification
    • Used for accountability
    • Can be edited through demographic corrections

Program Participation (Box 24)

  • Grid only ONE for EL programs
  • Other programs can be multiples
  • Significant importance for research
  • Can be edited through demographic corrections

Correct Score Codes (Box 3) Mark One for Each ELA and Math

  • R: Previously met CAHSEE Requirement
  • S: Score
  • A: Absent
  • E: Significant Medical Emergency (Grade 10 only)
  • I: Invalidated (cheating)
  • Z: Student sat for test, made no marks Or assessed with CAPA
  • T: Grade 10 student took CAHSEE at previous district (Transfer)
  • M: Moved

After Testing

  • Preparation and Return of Materials
  • Scheduling Make-up Testing (Grade 10)
  • Reporting Results
  • Data Correction

Batches with Separate SGIDs

    • Grade 10 census: required for every grade 10 enrolled student at time of testing including absent
    • Grade 10 make-up: must have been reported “Absent” during Census
    • Grade 11
    • Grade 12
    • Adult Education students

SGID for 11, 12, Adult

  • Use correct SGID for each grade level
    • Grade 10: Blue
    • Grade 11: Teal
    • Grade 12: Burgundy
    • Adult: Green
  • Grid accurate number of answer documents in each batch
  • Each batch must have an SGID

SGID for Grade 10 Census or Make-Up

  • School might have:
    • Census batch only
    • Make-up batch only
    • Both census and make-up batches

Scheduling Makeup Testing

  • NOT required, but can help meet 95% participation
  • Note the names of Grade 10 students who missed one or both census sessions (February or March)
  • Plan for make-up session (March or May)
    • Observe tight timelines!
    • Place orders based on absence patterns
    • Have your Pre-ID plan ready

Return Materials

  • Batch answer docs
  • SGID: with each answer document batch
    • For NPS, batch all answer documents under school code 0000001.
    • (NPS answer documents’ school code = correct NPS code in Box 12 c)
  • Call for pick-up no later than 5 days after testing – early returns are welcome!
  • Student Reports
  • New design
  • Color
  • Security paper to resist tampering
  • Data elements unchanged
  • Retains left address window

New Process for On-line Reporting

  • Unique district detail file will post to unique district folder in CAHSEE-Online
  • Encryption code no longer necessary
  • One full year of data will be maintained on-line
  • BUT, please do be smart and store the data locally!

Demographic Data Corrections

  • Individual corrections and mass corrections available
  • Closed on the days of each administration
  • Closed until results available
  • Data will be open for corrections when not closed for running reports

Demographic Data Corrections via Mass Updates

  • Census/Make-up is correctable (field 601 – for post edits only, not a Pre-ID field)
  • SSID is correctable (position 131-142)

How to Make Data Corrections

Demographic Edits

Coming Soon! Dynamic Aggregate Score Reporting

  • Use demographic edits page
  • On-line aggregate score reports at school and district level
  • Aggregate reports will recalculate after edits
  • Available Spring 2008 before annual demographic edit windows

Administration Training Materials

  • Presentation materials posted at:
    • www.ets.org/cahsee
    • Look under “Resources” tab
  • Webcasts archived at:
    • http://www.sdcoe.tv/archives.asp Look under “Test Prep”
    • September 2007 update posted
    • December 2005 training includes CAHSEE-Online tutorial

Opportunities to Participate

  • Readers for Essays
    • English Teachers needed
    • http://www.ets.org - Scoring Opportunities
    • CAHSEE Scorer@ets.org
  • Reviewers
    • Content reviews in February and March
    • Bias and sensitivity reviews in April
    • DIF after each administration

For More Information

  • Testing Policy and General Information: (916) 445-9449 www/cde/ca/gov/ta/tg/hs
  • State and Federal Accountability Programs: (916) 319-0863 www.cde.gov/ta/ac
  • Testing Logistics: (800) 241-5687 www.ets.org/cahsee

Questions?

  • Contact
  • CAHSEE Support at
  • 1-800-241-5687
  • Email questions to
  • CAHSEE-Support@ets.org


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