Cahsee administration Training for July 2011 Department of Research and Evaluation Norms Make this time productive for you… Cell phones off or on vibrate Tend to your needs: drink, stand up, leave room as needed Ask questions
Tend to your needs: drink, stand up, leave room as needed
Ask questions, provide feedback
What’s New for 2010 - 2011?
Box 6 – A “No” bubble has been added to this field. Grid “Yes” or “No” for Hispanic or Latino (only for hand-bubbling).
Box 13b – Bubbles Y and Z have been added.
Y: Writing task prompt ONLY was read aloud to the student or presented in manually coded English or American Sign Language.
Z: Leave Blank – Cannot be gridded for CAHSEE.
Reminder - No seals separating sections.
All California public school students except eligible students with disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, in order to receive a high school diploma.
The CAHSEE requirement can be satisfied by passing the examination, or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60821(c).
Grade 10= One (1) opportunity during the Census administration in March. Grade ten students who were absent during the census administration in March will have a make-up opportunity in the May administration. No grade ten students are eligible to take the CAHSEE in the July, November, or February administrations.
Grade 11= Two (2) opportunities, one in November and one in March. Grade eleven students may be administered the CAHSEE up to two times per school year for the part(s) of the examination not previously passed. Grade eleven students who were absent during the November and/or census administration in March will have a make-up opportunity in the May administration.
Grade 12 (Including Yr. 13 & Yr. 14) = Five (5) opportunities. Grade twelve students shall have at least three opportunities per school year to take the CAHSEE not previously passed. Grade twelve students may take the section(s) of the CAHSEE not yet passed up to five times per school year.
Administration Dates for 2011-12
Test Administration Reminders
There is an updated Manual and DFA.
Exams can only be administered on state-approved dates, including special education students.
A listing of Special Education students taking CAHSEE over multiple days must be emailed to Michele at firstname.lastname@example.org by July 12th.
Students must be enrolled in order to take the exam
Enroll Independent Study Students into Aeries using code D.
Enroll Valenzuela Students into Aeries using code V.
Transcribe all essays onto a scannable answer document.
Use only one answer document per student.
Score Code (Box 3) must be gridded on all returned answer documents.
Education Code Section 37252 - Districts must provide remediation to students in grades seven through twelve who do not show sufficient progress toward passing the CAHSEE.
Education Code Section 37254 - Intensive Instruction and Services Grant
Following-Up on CAHSEE Requirements
You should be maintaining a list of all communication with non-passers, including:
Invitations to remediation Education Code Section 37252
Documentation of non-participation in remediation offerings
Students entitled to CAHSEE exemption (refer to slide 6).
You should be maintaining a list of all remediation opportunities and who attends (per Valenzuela).
Prepare for Test Site Auditing
Before test audits
During test audits
After test audits
Security-including sealed and signed tape
Training attendance roster
Inventory Verification Form
What’s been your experience? What can the district proctors do to assist you?
Let’s Look at the Audit Handout in your folders.
Summary Of Responsibilities for Test Site Coordinator
The test site coordinator is responsible for the administration of the CAHSEE within the school or test site. The coordinator is also directly responsible for coordinating all activities pertaining to the security, distribution, and return of materials, as well as training all test examiners, test proctors, and scribes.
Test sessions must start between 8:00am and 10:00am
Untimed But Not Unlimited Time
Inform parents and students about testing:
Inform parents and students about testing:
Parent Notification Letters (School Site)
Phone Calls to parents (School Site)
Breaks between sessions
Bathroom visits with monitoring
Proctors: 1 for every 25 students
Prepare space for Graduate Success Program (GSP) and Independent Study students - they are testing at your site.
Test examiners will need to provide a break for students between Sessions 1 & 2.
Short Breaks – Students should remain in the testing room unless they need to use the restroom. Students must be monitored at all times.
Extended Breaks – Examiners must collect and account for all test materials before dismissing students for the break. Materials are to be redistributed to students for the second session. (page 6 - Coordinator’s Manual)
Please be sure that students have enough room on their desk for both the answer document and test booklet
All backpacks, purses, MP3 players, and cell phones must be on the floor
No books or magazines on desks during testing
Cell Phones must be silenced and put away (please look at memo from CDE)
How do you handle cell phones at your school site?
Supervise test administration and test security
Monitor all examination procedures. Administrators and additional staff should be organized to monitor.
Ensure that the appropriate number of proctors are available, planning for back-ups.
Each testing room must be visited during administration to monitor that directions are read VERBATIM AND all procedures are followed.
Materials are secure.
SCRATCH PAPER-Students are not permitted to use separate sheets of scratch paper for any portion of the examination. However, students can write in the test booklet or on the designated scratch pages in the answer document.
Students with disabilities must be allowed to take the CAHSEE with any accommodations/modifications specified in their IEP or Section 504 Plan.
IEPs and Section 504 Plans must list the specific accommodations/modifications.
Accommodations/Modification Usage Form
All sites are required to use the new accommodation/modification usage form created by R&E.
This form must be completed and signed by both the test examiner and the CAHSEE Coordinator.
The form must include the student’s name, school site, grade level, and student ID number.
Staple the form to the accommodation page from the IEP.
Let’s discuss Accommodation/Modification Codes-O, P, and Y.
Let’s Take a Look at the New Accommodation/Modification Usage Form
Responsibilities During Testing
Special Education Teacher is responsible for offering the accommodations/modifications and informing the Test Site Coordinator if they were used DURING TESTING.
Accommodations/Modifications Usage Form
Offering versus Using
Test Site Coordinator is responsible for marking the answer document (Box 13).
Test Site Coordinator must sign if the student was offered accommodations/modifications even if the student didn’t use them.
Section 13a: Test Site Coordinator signature is required for any student with CAHSEE accommodations/modifications specified in their IEP/Section 504 Plan whether they used accommodations/modifications are not.
Complete the Incident Report Form on page 53 (Coordinator’s Manual) and call R&E immediately
Test Security Breach Form (call R&E immediately) page 46 (Coordinator’s Manual)