|B.2. Report writing & Factual Description
A report can be written for a news paper or a magazine. In a report an event, which can be a planned one, an accident or a natural calamity, is reported.
1) Classification of report
Foreseen (Planned) Unforeseen ( Unplanned)
fire in a shop
2)School based activities
3)Social organization and its activities
4) Factual description on any object place, or person
Essentials of writing reports
Appropriate form of language
Past passive and past tense should be used while writing
Logical development of ideas
Factual description & process writing should be in present tense.
Report should be brief and clear
It should have a title date place of origin, time and name of the reporter
Formal 1 Mark
Expression 5 Marks
Content 4 Marks
Guidelines for writing an effective report
(i) Give a suitable attention-grabbing heading/preferably in the passive voice)
(ii) Under the heading write the reporter’s name/ Designation.
(iii)Write the date and name of the city if you are writing the report for a newspaper.
Begin with-when, what happened, where
(iv) Next (preferably in the second paragraph) give details of the event. Also, quote a statement made by an eyewitness.
(v) Conclude (preferably in the third paragraph ) with the reaction of the people/ victims/ spectators/officials- whichever is appropriate.
Note: Remember to use the correct tense. For an event that is already over, use the past/ past perfect tense. For an event which is still continuing use the present continuous tense. For situations expected in the future use the future tense.
Value Points of Reports:
(a) Accident/ calamity / disease outbreak/ robbery
Catchy headlines- expansion of headlines in the first sentence itself is highlighting what/when/where.
Give reasons, if any
Details in brief
casualties damage etc (if any)
action taken, relief measures (if applicable)
(b) Cultural/sports events
Occasion/organizer / sponsor etc
Date, venue, time
Chief guest / special invitees
Objectives & main highlights of the programme
Message by the chief guest
vote of thanks
Over all response.
1. Occasion/organizer / sponsor etc
2. Date, venue, time
3. Name of the competition, level, topic etc.
5. Inaugural ceremony/welcome
6. Chief Guest, judges etc
7. Highlights related to performances, result etc
8. Prize distribution
9. Special remarks, if any
10. Vote of thanks
(d) Workshop / seminar /Talk
1. What, by whom, for whom
2. Date, venue, duration
3. Guest speaker, panel of experts
4. Chief Guest, invitees
5. Activities undertaken
6. Aids used- audio visual, charts, documentary, films etc.
7. Literary or field activities, if any
8. Interactive session including question-answers
9. Experts comments
10. over all effect
(e) Rally/ campaign
1. What/by whom
2. Duration venue, places covered
3. Objectives/ motto
4. Activities undertaken
5. Any display / educational material used: eg. Placard, banner, pamphlet etc.
6. over all success
(f) Camp/ visit /exhibition
1. Place, destination
2. Organizer, sponsor (if any)
3. Duration, date etc.
4. No. of persons/ visitors etc.
(i) Theme of exhibition, type
(ii) Places of sight seeing, food, scenic beauty etc.
(iii) Purpose & nature of camp, activities undertaken
6. over all response
Q. Five persons including two women and two children died when the car skidded and fell into a pond near Noorpur village adjoining the road. The pond was so deep that the car completely drowned into it. Write a report on the same in 100-125 words. You are Suman/ Sohan a reporter, ‘The Tribune’.
Five killed as car falls into Village Pond
Ambala, 19th, January ‘2011
Five persons including two women and two children died when the car they were traveling in fell into a pond near Noorpur village. The deceased were identified as Jaswinder Singh (40) , Preet kaur (37), Manpreet kaur (30) , Aryan (14) & Manish ( 10). Jaswinder Singh, who was basically belonged to Patiala. He was going to his village to visit a religious place. The incident took place when he was crossing Noorpur village and his car skidded and fell into a pond adjoining the road. The pond was so deep that the car completely drowned into it. Villagers reached there and informed the police. A crane was summoned to the site. Four youths of the village entered the pond and traced the car. Later, the crane pulled out the car, which remained in the water for two hours. One of the villagers Jagtar Singh said, “The footpath along road is broken for the past two months which leads to the accident. I had reported the matter to the SDO of the PWD Department several times, but to no avail.
Reporter, The Tribune
Q. Write a report on a musical night organized by your school in about 100-125 words for school magazine. You are Naveen, Cultural Secretary of Air force Public School, Agra.
Musical Bonanza / Night
A musical night was organized by our school on the evening of December 20th at the School Auditorium. The air was charged and the atmosphere electric, as the auditorium reverberated with the cheering and clapping of excited students who had gathered to witness the much awaited musical show. The SDM of the city was invited to be the chief Guest at the function. The show was inaugurated by the Chief Guest. The participants presented a colourful variety of items like a dance, drama, song, an orchestra and fancy dress etc. The one act play based on Tagore’s story attracted everyone’s attention. All this was followed by fancy dress shows by the students which added the colour and liveliness to the evening. The popular singer, Kapil of the school made a special appearance and enthralled the audience with his melodious voice. At the end of the Musical Night, the chief guest congratulated the students who performed very well and blessed them. The Principal gave the vote of thanks.
Air Force Public school
Q. You were a member of your School Quiz Team which won the Heritage Quiz Contest at the National level. The Heritage Centre organized a national level inter school Quiz Contest at Shimla. Draft a report about it to be published in school magazine. You are Rehan.
Heritage Quiz Contest
Shimla:20th January ‘2011
I feel proud and happy to have been a member of our School Quiz Team which won the Heritage Quiz Contest at the National level. The Quiz contest was organized by the Heritage Centre in Delhi Public School, Shimla on 21st January ‘2011. The mega event had twelve teams taking part in it with four out station teams. This contest was to test the General knowledge of the school students of Secondary and Senior Secondary level. The rounds had variety of questions on science, literature, music and general knowledge. We had a tough competition. Some teams were also very strong. But our school team was well prepared with all the answers. Thus we answered almost all questions. Our team secured seventy five points while the other team could get only sixty points. Myself (Rehan XII) and Sumit of X were the winners of the quiz and won a cash prize of ten thousand each. The prizes were given away by the manager of the Heritage Centre.
Member of School Quiz Team
Q. N.D. Institute recently organized a ‘ No Tobacco’ Workshop. Write a report on the same to be published in the newspaper in about 100-125 words. You are Namita, Secretary of Health Club.
No Tobacco Workshop
New Delhi, 20th January ‘2011
A ‘No Tobacco’ workshop was held at N.D. Institute under the aegis of Anti-Tobacco cell of Delhi Government. “Most people start smoking at the age of fifteen. About 8-9 lakh die of tobacco use every year,” Said Mrs. Aparna Ghosh, Medical Officer, Vishal Institute. She also conveyed the recent statistics show that about 5 million people -which is 1 in 10 adults -
die each year due to chewing tobacco and smoking: mostly from heart disease. She had presided over the ‘No Tobacco’ Workshop as the Chief Guest. Pictures, poster, and cartoons depicting harmful effects of smoking were displayed all along the corridors of the Institute. A skit, directed by the famous theatre personality, was presented to highlight the miserable state of tobacco addicts. A panel of experts from the renowned medical institutes of Delhi gave an illuminating discourse on the diseases caused by tobacco consumption, measures taken by the government to check the proposed ban on films glamourising smoking. A documentary film was also screened showing the plight of patients dying of throat and lung cancer.
Secretary of Health Club
Blood donation camp
A----------------- was held in our school on (date) ---------- at(place)--------------(give more detail)--------------------------------------------------------------------------------------------------------------------------------------------------------------------- (conclusion) --------.
An old man runs over by bus
Place and date
An old man was run ----------------------- .The accident occurred-------------------------- (reason) -----------------. He was rushed to hospital--------------. The police ------------------------- (action taken).
You are Sangeeta. As a member of the Blood Bank Society, you helped to organize a blood donation camp that was held in your school. Write a report to be published in your school magazine.
Your school recently held a Book Fair to promote the habit of reading among its students. You are Ali/Anita, the school pupil leader. Write a report on the event.
write a report on the fire accident that took place in shahtri market. You are Salina/
salim, a reporter for ‘The Times of India’, New Delhi.
4. You are Ravindra working for the Sunday Magazine. Last week, you attended a seminar on ‘The Importance of Awareness of AIDS’, organized by the Healthway Medical Institute, Delhi. Write a report on the seminar for publication in the magazine you represent