Application Guidelines for Kizuna Project (Short-term Invitation Programme to Japan) Implemented by Japan International Cooperation Center



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October 9, 2012

Application Guidelines for Kizuna Project

(Short-term Invitation Programme to Japan)

Implemented by Japan International Cooperation Center


  1. Project Overview

Japanese government launches the Youth-Exchange Project with Asia-Oceania and North America (Kizuna (bond) Project). Under this project, approximately 10,000 youths from the Asian/Oceanic/North American region will have an opportunity to participate in the related programmes; short-term visit to Japan, long-term stay in Japan, and etc. This project is a part of Japanese reconstruction plans from the damages caused by the Great East Japan Earthquake and is aimed at promoting global understanding of Japan’s revival efforts in response to the earthquake. The project was approved by the Japanese Diet as a part of the third supplementary budget in November 2011, and will be implemented by the end of March, 2013.


  1. Outlines of the Short-term Invitation Programme to Japan

Participants are required to visit the Disaster areas affected by the Great East Japan Earthquake in Fukushima prefecture except for the exclusion and evacuation zones for four days during their stay in Japan to see and learn about the current/accurate situation of Japan’s reconstruction from the disaster. The visits may include school visits, volunteer activities for community revitalization/regional development, exchanges with disaster sufferers, visit to disaster affected industrial facilities, and etc. After visiting the affected areas, all the participants will move to local cities in Japan to participate in school exchange program as well as homestay program at Japanese households in order to exchange with local Japanese people and to experience Japanese culture and lifestyle. At the end of the program, all the participants will gather in Tokyo to share what they have learned through the program. It is also expected that participants share their experience with others in their home country after returning home.

Duration of the Program: 16 December 26 December, 2012


  1. Japan International Cooperation Center (JICE)

JICE is an authorized public organization established in 1977 under the jurisdiction of the Ministry of Foreign Affairs of Japan. Since its inception, JICE has been closely working with Japanese aid agencies and government ministries as well as foreign governments and United Nations organisations such as UNESCO and UNDP to support the implementation of international cooperation programmes.

JICE is an official agent of this Kizuna Project, which has undertaken all the necessary arrangements for this short-term Invitation Programme, such as travel procedures and the whole schedule of events in Japan including the disaster area visiting programs under the guidance of the Government of Japan.


  1. Tentative Program Schedule

*The above-mentioned program contents are subject to change.




  1. Qualifications for Participation

Applicants should meet all of the following criteria:


    1. Understand and agree to the aims of the project.

    2. Be university students in Singapore except NUS, NTU, SMU and SUTD students. For NUS, NTU, SMU and SUTD students, please apply via Japanese teachers or student administration office

    3. Applicants must be citizens of Singapore.

    4. Be capable of adjusting themselves to the life abroad and possess the ability to conduct daily conversation in English.


Health condition

  • Pregnant women

Those who are pregnant are not accepted to participate in this programme owing to the below reasons.

・Maternal and child health

・Rapid aggravation of influenza A (H1N1)


      • Chronic diseases

Candidates who suffer from chronic diseases (*1) can be accepted to participate in the programme on condition that they submit “Letter of Consent” by the candidate and permission letter by doctor.

(*) Chronic lung disease (Asthma, Chronic obstructive lung disease etc.), Immunodeficiency state (T cell immunodeficiency etc.), Chronic heart disease (congenital heart disease, coronary artery disease etc.), Metabolic disease (Diabetes), Renal dysfunction, Obesity, Myasthenia gravis etc.




  1. Selection by the Embassy of Japan

The relevant organizations have been asked to select 50 university students in total who meet the qualifications above.



Applicants must

  1. Use official Kizuna Project Candidate Application Forms (Entry form)

  2. Submit the Entry Forms with the below-mentioned documents to Embassy of Japan(EOJ) by 9 November, 2012

*Documents submitted by the applicants

- Entry Form,

Complete the form with the necessary information and answers in BLOCK LETTERS, referring to the sample.

*Sign the form after confirming “Declaration” and “Agreement of use of personal information” in the last part of the form

*Matters regarding the usage of personal information are indicated in the article 13. Privacy Policy of JICE.



- Passport-size photo

The passport photo to be submitted must have been taken within the last six months and be attached to the allocated space on the Form.



- Photocopy of his/her passport

Make a photocopy of the photo page of your passport. If you don’t have a current passport, you may substitute it with a photocopy of an official ID (e.g. a student ID, a driver's license). If accepted to this programme, you must immediately obtain your passport and submit its photocopy.



- Declaration of parental / Guardian’s Consent

The candidates aged 20 or younger are requested to have parental consent and submit this letter.



- Letter of consent

Print out the Letter and sign the form.




  1. Participants Handbook

After the notification of selection results to the successful applicants (the participating youths), JICE will provide the participants with a tentative programme in Japan, Participant’s Handbook for Kizuna Project, which contains information about the outline of the Project, assembly date/time/venue for the pre-departure program, travel information, some tips on how to stay in Japan, and etc. The participants are highly requested to read the handbook carefully so that they can sufficiently prepare for the participation in the programme.


  1. Orientation for Participants

  1. Pre-departure Orientation

The travel agent designated by JICE will hold the orientation to explain/conduct below.

- Travel information

- Medical check of the participants (Body temperature check/Medical interview)
(Notes)

*In case that a participant’s body temperature is 38°C or higher, he/she cannot be accepted to join the programme in Japan. 


*In case that a participant has one of the following symptoms, or his/her body temperature is 37.5°C or higher but lower than 38°C, supervisors will decide whether he /she travel to Japan(in consultation with doctor if necessary).

・Feeling feverish or chill

・Sore throat

・Cough


・Stuffy or runny nose

・Headache or muscle ache




  1. Arrival Orientation (in Japan)

After the participants’ arrival in Japan, JICE will hold the orientation to explain below.

- Outline of Kizuna Project

- Schedule in Japan

- Disaster area visiting program

- Introduction to Japan; its life and customs

- Others




  1. Reporting

Each participant must submit essay on his/her experience/impression on the visit to disaster affected areas during his/her stay in Japan (to be specified during the program).



  1. Post-Return Activities (Obligation)

All participants are required to share their experiences/knowledge acquired on the visit to disaster affected areas in Japan with friends, family, people in local community, and etc in order to disseminate the current/accurate situation in Japan and disaster affected areas, and report their activities to the Embassy of Japan in Singapore, and JICE.


  1. Terms and conditions

(1) Arrangements and expenses to be covered by the programme.

  • Round trip international air tickets (Singapore-Tokyo-Singapore, Economy class)

* Excess baggage charge will be paid at one’s own expense.

  • Overseas travel accident insurance

*Please note that pregnancy-related diseases, chronic diseases and previous diseases diagnosed by a Japanese medical doctor and cases disapproved by the insurance company will NOT be covered by insurance. Individuals will be liable for such costs.

  • Accommodation in Japan

  • Transportation in Japan

  • Meals in Japan

* Participants are expected to cover personal expenses, such as passport fees, fees for vaccination, and travel expenses between their home and departure port, and to bring sufficient funds for pocket money and for the purchase of items for personal use.
(2)Prohibitions

The following is not permitted.



  • To remain in Japan after the programme;.

  • to change the flight designated by the programme;

  • to change accommodation designated by the programme;

  • to be accompanied by someone; or

  • to travel to third countries on the way to Japan or back to Singapore.



(3)

)quirement to Japan or back to AUstralia e Japanese Governmentrt and send it y Respect for Japanese Law and Regulations

During the stay in Japan, participants must respect the laws and regulations of Japan, and offenders are subject to penalties under Japanese law.




  1. Privacy Policy of JICE

(1) Personal Information protection Law

In 2005, Personal Information Protection Law took fully effect in Japan. Therefore, personal information collected under Kizuna Project shall be treated in compliance with this law when JICE utilizes the collected personal information for the programme.


(2) Handling of Personal Information

① Agreement for the provision of personal information

JICE ensures the appropriate handling of personal information, and requests the participants understand the usage purpose of personal information and give the consent to the provision of personal information in the Entry Form.

The disclosure of personal information to JICE is left to the sole discretion of the individual. However, there are times when it is impossible to pass suitable judgment in relation to operating Kizuna Project without access to certain personal information.


② Usage purpose and recipient of personal information

JICE will be collecting personal information for the purpose of operating the Kizuna Project and making reports of the programme and also for the use of PR materials.(website, annual report etc.) Personal information collected by JICE will not be used for any other purpose.


JICE may outsource the handling of personal information to travel agencies and publishers in order to operate the Kizuna Project and make reports of the Project and also for the use of PR materials.
JICE may also provide personal information to a third party under the following conditions in order to perform Kizuna Project by means of Postage, fax or E-mail.
i. Recipient : Ministry of Foreign Affairs of Japan, ASEAN Secretariat,

the cooperating high schools, universities, host families, travel agencies,

publishers and etc

ii. Reason for provision: Operating and reporting the Kizuna Project

iii. Items of personal information disclosed:

Information described in the Entry Form and the passport. Photographs and videos taken by JICE staffs during the programme.


③ Request for the information disclosure

Participants have the right to be informed of the usage of their personal information as per this communication and request the access to, changes, additions and/or deletion of items of personal information held by JICE and the discontinued use and/or removal of their personal information. The participants can contact the Personal Information Consultation Counter in case of any inquires regarding the request for the information disclosure from the participants. The contact numbers are as follows.


i. Japan International Cooperation Center,

General Affairs Department, Personal Information Consultation Counter

TEL:03-5925-7199   E-mail: privacy@jice.org
ii. Inquiries regarding Kizuna Project

JICE Planning & Administration Division, International Exchanges Department

TEL:+81-3-5925-7530



  1. Notes

(1) Other important notes on health condition

  • According to the past cases, when a person with chronic disease is infected with influenza, the risk of causing severe symptoms is much higher than other infected patients without chronic diseases.

  • When a participant with the chronic disease receives medical treatment or medication due to symptoms caused by the chronic disease, medical expenses will not be covered by the overseas travel accident insurance provided by JICE. Therefore, the participant will have to pay all the medical expenses by him/herself in such case.

  • The participant must understand the above conditions and agree to bear all the medical expenses and be responsible for all risks after arriving in Japan.


(2) The attribution of responsibility during programme

Any loss or damages incurred by the participants due to any accident, theft, crime or any other reason during this programme should, regardless of such reason, be borne by the participants. The Japanese Government, the Embassy of Japan in Singapore and JICE should in no manner be liable for such losses and damages.



Any dispute arising out of the application and admission of, or relating to, this programme between the participants and the Japanese Government or JICE should be governed by and construed in accordance with the domestic laws of Japan, without regard to principles of conflicts of laws, and should be subject to the exclusive jurisdiction of the applicable courts in Japan.
END


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