Als policies and Procedures School District



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ALS Policies and Procedures

School District




Terri Dial, Independence, MO




Table of Contents


Overview 4

ALS Positions/Rights 5

ALS District Coordinator 5

School Coordinator 5

Lab Teacher 5

General Classroom Teacher 6

TLC 6

Counselor 6



High School Credit 7

Enrollment Process 7

Credit Opportunities 7

Credit Recovery 7

First Time Credit 8

Credit Reporting 10

MS Learning Lab 11

District Programs/Use Options 11

Summer School 11

General Ed Teacher 11

Homebound 11

ELL 12


MO Options 12

Adult Education 12

Scholars’ Bowl 12

Guidelines 13

Documentation Forms 13

General Rules 13

Processes 13

Technical Help 13

Student Enrollment 13

Teacher Enrollment 13

PowerSchool 13

ALS Handbook 14

Student Log-on: 14

Classroom Guidelines 14

Freshman Lab Management 14

Class Structure 15

Recognition (examples): 15

Consequences: 15

After School Lab 16

Long Term Suspension 16

Trouble Shooting 17



Overview


The following Policies and Procedures will be followed by all HS and MS in the Independence School District. At no point will one building/administrator change the Policies and Procedures for their students. Only by a joint decision of the Assistant Superintendent of HS, HS Principals, MS Principals, and the ALS Coordinator can a policy be amended.

ALS will be used for the following programs:



  • Freshman Learning Lab

  • Long Term Suspension

  • Credit Recovery

  • First Time Credit

  • MS Learning Lab

  • Summer School

  • General Ed Classroom

    • Supplemental Material

    • Enrichment

    • Remediation

  • ACT Prep

  • MS Bench Mark Testing

  • Homebound

  • ELL

  • MO Options

  • Adult Education

  • Scholars’ Bowl


ALS Positions/Rights

ALS District Coordinator


  • Terri Dial – District Coordinator

The ALS coordinator will oversee the program for the Independence School District.

  • Policies and Procedures

  • Transcripts

  • Teacher training/enrollment

  • Curriculum alignment

  • Complete access rights.

School Coordinator


  • Pam Stafford - WCHS

  • Kim Sommers – THS

  • ? – VHHS

  • Lois Kruger-IA HS

  • Julie Slothower-Long Term Suspension HS

  • Fred Wright-Day Treatment/Safe Center

  • Dieter Bock-Long Term Suspension MS/Night School

  • Middle Schools?

Every school will have a coordinator responsible for the following:

  • Student enrollment

  • Class enrollment

  • Maintaining student ALS information

  • Trash can function-has to be cleaned out at the end of each semester.

  • Keeping Student Assignment Reports on file – 4 years

  • Maintaining a spreadsheet for the building that includes the following information:

    • Student name/ID number

    • Grade

    • Course(s) assigned – recovery/first time credit

    • Credit/grade earned

School Coordinators have rights to add/inactivate teachers, students, and classes to the building. Rights also include ability to reset students’ lessons.

Lab Teacher


  • Vickie Shelton – WCHS Freshman Lab

  • Steve Cassidy- THS Freshman Lab

  • - VHHS

  • Lois Kruger-IA HS

  • Julie Slothower-Long Term Suspension HS

  • Fred Wright-Day Treatment/Safe Center

  • Dieter Bock-Long Term Suspension MS/Night School

  • Mike Smith – PRMS

  • Are the other MS going to have an ALS lab?

Lab Teachers have rights to view reports, grade essays, and read only access to student lessons.

The above three positions will work together to make the ALS program successful in the Independence School District.


General Classroom Teacher


Classroom Teachers have rights to view reports, grade essays, and read only access to student lessons.

TLC


TLCs have rights view current lessons and author new curriculum/lessons in their own folder.

Counselor


Read only rights and ability to print reports.

High School Credit

Enrollment Process


  1. All students must meet with their counselor prior to being enrolled in an ALS course. The students and counselor will select the appropriate course in which the student needs to be enrolled. The counselor then submits the ALS Course Enrollment form to the ALS building coordinator in an email. Students who attend LT Suspension will be assigned their core classes prescribed by their home school counselor. Students will be given an ALS usage contract that must be signed by parent and student before starting the program. This form MUST be returned to the student’s counselor before students are allowed to begin working on their prescribed ALS course.

  2. School counselors will submit student ALS enrollment information to the building ALS coordinator.

  3. The ALS coordinator will process the request and then will inform the counselor and facilitator that the student is enrolled. The building ALS coordinator will keep a file of all ALS enrollment forms for the school year.

  4. The counselor will notify the student and send a parent letter home for notification. The student then may begin the course at their scheduled time.


Students that have IEPs are enrolled in ALS on a case-by-case basis. The student’s counselor, ALS administrator, and case worker will meet to determine if ALS meets the student’s academic needs.

Credit Opportunities

Credit Recovery


Who can apply? Any student who has previously failed a course or received an “I” and does not intend to recover it through administrative contract may complete the enrollment process for ALS Recovery.

GPA/ Calculate Grades - Credit Recovery students will receive a “Pass” for the ALS courses completed. This grade will not count towards the student’s GPA. Grades in the classes will be calculated as follows:

  • 25%=Goal Sheet + Notes

  • 75%= Student Progress Report (Pre-test (80%) + Practice + Mastery Test + Essay + Final)

Students will move through their lessons with the guidelines set below:
Pre-test 80% or better Move on to next lesson
Below 80% Complete Study lesson Complete Practice

(5 minute minimum) (80% or better)

Complete Mastery Test Move on to next lesson

(80% or better)


Complete all lesson; take Review Test Turn in notebook Lesson Completed

(70% or better) (25% of final grade)


Students may receive up to 3 attempts on a mastery test before it requires the coordinators reset. Students should never take the mastery tests back to back. Students who fail their first attempt should be encouraged to review their notes and review their study session. Upon completion of their review the student may attempt the mastery test again. Students should communicate this information to their instructor through the Academic Journal (see attachment). Academic Journals have two purposes: to keep track of the student’s progress with lessons/tests and to document attendance dates. The instructor may want to monitor the student’s progress through the ALS system. If a student exceeds six attempts the student may be required to start the course over.
The 80% Mastery can be adjusted to accommodate the needs of students with IEPs.

First Time Credit


Who can apply? Receiving a first time credit through ALS is only an option if a student is:

  • Enrolled in the Freshman Learning Lab.

  • Enrolled in a Vo-Tech class and needs a class for graduation that is only offered during the time the student is gone from the building.

  • Homebound

  • Enrolled in Long Term Suspension

  • Enrolled in IA HS

  • Enrolled in MO Options

  • Meeting senior graduation requirements

First Time Credit is not an option for a student that is kicked out of a general education class. The ALS Lab is not to be used as a disciplinary action.

GPA/ Calculate Grades – First Time Credit students will earn a letter grade for the ALS courses completed. This grade will affect the student’s GPA if the student has less than seven credits for that school year. Grades in the classes will be calculated as follows:

  • 25%= Goal Sheet + Notes

  • 75 %=Student Progress Report (Pre-test (100%) + Practice + Mastery Test + Essay + Final)

Students will move through their lessons with the guidelines set below:
Pre-test Complete Study lesson Complete Practice

(100% Move On) (10 minute minimum) (70% or better)

Complete Mastery Test Move on to next lesson

(70% or better)


Complete all lesson; take Review Test Turn in notebook Course Completed

(70% or better) (25% of final grade)


Students will be required to complete prescribed essays for specific lessons. They must receive a 70% or better to receive a pass on the essay.
The 70% Mastery can be adjusted to accommodate the needs of students with IEPs.

Freshman Lab-not all high schools have this option


Enrollment Process - There will be an evaluation process that involves a MS committee as well as the receiving HS counselor and administrator. This committee will determine the incoming 9th graders who are at risk and are candidates for the Freshman Academic Lab. If the student is a candidate for the Freshman Learning Lab they will be enrolled in the ALS classes that fit their individual needs. The student can be enrolled in no more than three classes per semester.  At the end of semester 1 the academic lab facilitator will evaluate the students’ progress and determine whether or not the students will remain in the lab for the following semester. This lab is ONLY open to first year freshmen students.

GPA/ Calculate Grades Letter grades will be assigned to students, upon the completion of assigned class, enrolled in the Freshman Lab. This grade will count towards the student’s GPA. Grades will be calculated as follows:



  • 25% =Goal Sheet + Calendar + Notes

  • 75% =Student Progress Report +Pre-test + Practice + Mastery Test + Essay

Grades will be set in accordance to the guidelines in place for First Time/Recovery courses.

Lab Guideline - The Freshman Lab will have one full time teacher running the lab. Because of the issues these students have (discipline, etc) one teacher may not be able to effectively manage/help all the students by him/herself. Each hour a teacher “aide” will come in the lab to help. The teacher aides are teachers in the building that have an extra hour off during the day.



The full time teacher will have training in the summer on the procedures that every student will follow.

Independence Academy


Enrollment Process – Students are enrolled into their classes by the building ALS Coordinator. Long-term and IA HS students are enrolled into ALS classes to fulfill their schedule needs.
GPA/ Calculate Grades – Long Term MS/HS – Letter grades will be assigned to students, upon the completion of assigned class. Grades will count towards the student’s GPA. Grades will be calculated as follows:

  • 60% Daily – notes

  • 20% Participation

  • 20% Tests

GPA/ Calculate Grades –Alternative HS – Letter grades will be assigned to students, upon the completion of assigned class. Grades will count towards the student’s GPA. Grades will be calculated as follows:

  • Average of Pretest and Test – must be 85% or better

Credit Reporting


After a student has completed an ALS class:

  1. The Building ALS Coordinator/Lab Instructor will complete the Credit Completion Form and print the Student Assignment Detail report. These documents will be delivered to the ALS Building Administrator for a signature.

  2. The ALS Building Administrator will sign the form and give it back to the ALS Coordinator/Lab Instructor.

  3. The Building ALS Coordinator/Lab Instructor will make a copy of the Credit Completion Form and deliver a copy to the building registrar. The original will be kept in the Coordinator/Lab Instructor’s ALS files.

  4. ALS classes will be entered into transcripts in the following way: ALS-Class Name (Eng I).

MS Learning Lab


Enrollment Process - Students will be hand-picked by building administrators to be enrolled in the MS ALS Learning Lab.

GPA/ Calculate Grades –MS students enrolled in the Learning Lab receive letter grades for courses taken through ALS.

Lab Guideline -One full-time teacher will be in charge of the lab.

District Programs/Use Options

Summer School


Enrollment Process - Students may sign up for an ALS course that meets one of the three criteria:

GPA/ Calculate Grades – Final Grades will be calculated as they are through the regular school year. Grades will be reported to students’ home school through the summer school office. Records will be maintained by the summer school administration and a progress sheet will be given to each ALS Building Coordinator that specifies which student courses have not been completed.

General Ed Teacher


Classroom teachers can use the content in ALS for whole class instruction with their students.

  • Teachers must complete ALS training program.

  • Teachers need to allow ample time to be assigned the correct classes.

  • Teachers will only be given viewing rights. They will not be able to assign themselves classes or lessons to students.

Homebound


Enrollment Process - Students are assigned to homebound on a case by case issue.

Tests are only allowed to be taken with a teacher present at either home or school.



GPA/ Calculate Grades – Homebound students will earn a letter grade for the ALS courses completed. This grade will not count towards the student’s GPA unless the student has less than seven credits per year. Students taking credit recovery will receive a “Pass” for the ALS courses completed. This grade will not count towards the student’s GPA.

ELL


All 10 ELL teachers K-12 in the district have been trained on ALS. It is used as a support for Language Arts. Initially, a placement assessment is administered for ELL students to determine to appropriate levels and areas of instruction. It is being used more at the elementary level than at the middle school and high school levels. Any classroom teacher who has an ELL student in the class has ALS installed on his/her computer. It is also installed on four or five computers in every computer lab. Because the ELL teacher has limited time with ELL students, ALS is being used as a bridge between the ELL teacher and the classroom teacher at the elementary level. When the class is doing an activity that the ELL student is unable to participate in, the student can log on to the teacher’s computer and work on ALS. It is not intended to replace instructional time with either the ELL teacher or the classroom teacher, but act as a way to support language arts instruction.

MO Options


All Options classes will be using the ALS program in student preparation for the GED Exam. The procedures and process in which ALS is used will be set by the MO Options Coordinator.

Adult Education


All Adult Education classes will use the ALS program. The procedures and process in which ALS is used will be set by the Adult Education Coordinator.

Scholars’ Bowl


  • Advisors must complete ALS training program.

  • Advisors need to allow ample time to be assigned the correct classes.

  • Advisors will only be given viewing rights. They will not be able to assign themselves classes or lessons to students.


Guidelines

Documentation Forms


The following forms will be used in various areas of the ALS program:

  • ALS Course Enrollment

  • Student Contract for First Time Credit

  • Student Contract for Credit Recovery

  • Parent Letter

  • ALS Course Completion

  • ALS Student Progress Form

General Rules


Maximum number of hours per day a student can work on ALS:

  • Traditional HS – 3 blocks

  • Independence Academy – case by case, based on contract

Processes

Technical Help


Contact the ALS Building Coordinator for any technical needs. The building coordinator will decided whether it is a district problem or an ALS issue and will make the appropriate contact for assistance.

Student Enrollment


Building counselor will contact the Building ALS Coordinator to enroll a student into a class using the ALS Enrollment Form. After the student is enrolled the supervising teacher will be notified of the new student. (Counselors must notify Building ALS Coordinators of any in-district ALS transfers.)

Teacher Enrollment


District teachers need to contact the District ALS Coordinator if they would like to use ALS in their classroom as supplemental instruction. The district coordinator will train the classroom teachers on the ALS software. Teachers will be given “read only” rights to the program.

PowerSchool


Students will be assigned to a class labeled ALS-Academic Lab if they are enrolled in an ALS class during the school day. All students in after hours enrollment will be ALS-District Wide

ALS Handbook

Student Log-on:


Students should be instructed to log on the computer and access the program by clicking on the A+ icon located on the desktop.

Students will then log-on using their student ID number for their Log-on Name and the student’s date of birth as their Password.

Example: ID # 1234567

DOB 010189


The students should now be logged into their ALS account.

Classroom Guidelines


Every classroom with have the following:

  • A computer for every student

  • Wall or bulletin board designated to charting the students’ progress


Freshman Lab Management


Students need ample learning space. (Cubicles, headphones)

Class Structure


  • Calendar to set goals, dates, lessons & mastery scores.

  • Three-ring binder for calendar and a daily journal to record progress. It must have the date, lesson being studied and what they did for that class period.

  • Notes are taken in the journal (notebook) and teacher needs to initial/stamp daily to know where the student is on his/her progress.

  • Students are not allowed to take any mastery test (2nd or 3rd try) without permission (dating and initialing notes) from teacher.

  • Teacher must look over the notes to see if they are acceptable to master a test. If not, the teacher should sit with the student and review the study.

  • If they fail the first test, teacher must sit with the student as he/she reviews the study, modeling note taking and critical thinking skills for the student. Tell the student what you are doing to model good study skills.

  • Calendars are checked each Monday to set goals for the week and each Friday to record accomplishments. Teacher initials and dates these or can be stamped.

  • If student is not online and on task a minute after the bell, or is tardy to class, then bell work is assigned.

  • On 90 min. blocks, students need a break. 20 min. break to read AR and get drink/ use restroom. I set a timer so that we stay within the time limit.

  • Bear time is observed every 5th block. All ALS students have an AR packet that they fill out with date, page they are on and a 2-3 sentence summary of what they read.

Recognition (examples):


  • First 10 apples (when a lesson is mastered) gets a Bear (mascot for our school)

  • Choose a clip art icon to use to post after each mastery to create a bar graph on the wall (they love it)

  • Get a piece of candy for each apple (popular)

  • When they achieve their goal for the week (how many apples are given) then they can listen to music with headphones. This is a privilege and can be taken away if the student seems to be slacking off. This is only good for the week and restarts the next Monday.

Consequences:


  • Daily writing prompts for each month is in a folder so it’s easy to get it out and give it to him/her and it must be a minimum,5 sentence paragraph so it is easy to grade it and put it in his/her file. It must have the date, name and which date the prompt is from.

  • When students don’t pass the second try on the mastery, they must write down the date they took the mastery tests and the REASON why they failed it 2 times. Hand it to the teacher and teacher has it reset for a final try.

  • There needs to be some way to keep the credit recovery students from copying the lessons to use for a mastery test.

After School Lab


Credit Recovery

  • Students are expected to arrive on time to the lab.

  • All students need to sign the attendance sheet upon arrival into the lab.

  • Note taking is a requirement.

  • Students will not be permitted into lab after 2:30 PM unless accompanied by a pass.

  • Students are expected to work while in the lab.

  • Students may listen to MP3/IPODs while working, but volume must be kept at a manageable level.

  • Cell phones should be turned off while in the lab area. If you need to take a call please step out of the lab area.

  • Computers are not for personal use. Students visiting inappropriate websites or not focusing on their assignments may be asked to leave the lab.

  • District technology policies are enforced.

Long Term Suspension


The following guide lines are used in the ALS Long Term Suspension Program at IA.

  • Students are required to take notes for each one of their courses. These notes need to be dated as well as titled for each lesson that they are working on. The notes must be maintained in the notebook provided. The use of computer programs for note taking in prohibited.

  • Time on the STUDY portion of each lesson must be noted between each Mastery attempt.

  • Notes are allowed on both the PRACTICE as well as the MASTERY.

  • Twenty five percent of your final grade will come from your notes and accountability form.

  • Accountability sheets will be given to each student. They are to document each lesson, practice, and mastery test taken as well as the specified essays.

  • All lessons in math courses must be taken in order!

  • If a Pretest is given it must be passed at 100% in order for a lesson to be skipped.

  • Study time is set at 10 minutes minimum.

  • The Mastery Test is set at 70% as a minimum with three attempts given in order to advance to the next lesson.

  • If a student does not pass with the maximum 3 attempts with teacher interventions on the 2nd and 3rd attempts, a 4th and 5th attempt may be given. This will be determined on an individual basis.


Trouble Shooting


Log into http://aplus.indep.k12.mo.us/authServer/jsp/MainCSSelection.jsp

If a student is receiving an error stating they are already logged in to the system the above link will reset the students’ ALS account and allow them to log in.



Troubleshooting:

If a student is unable to master a lesson in three attempts, only the instructor may request a test reset for that student. When making the request please include strategies that both the student and teacher have attempted prior to the request.


If a student is showing already log on: type in following web address and then proceed to force log off the student by clicking on the student and then remove session. You may have to refresh the screen to reflect the removal. Student should see the process complete with a few seconds. http://aplus.indep.k12.mo.us/authServer/jsp/MainCSSelection.jsp
If additional problems emerge throughout the process please email your ALS coordinator; include the issue at hand, student or students it is occurring with, and time of occurrence. The coordinator will correct the issue or forward it to the appropriate individuals.



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