A place Where Eagles S. O. A. R



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Covenant Keepers Charter School

Parent & Student Handbook

2016-2017





“A Place Where Eagles S.O.A.R.”

5615 Geyer Springs Road

Little Rock, AR 72209

(501) 682-7550 • ckcharter.org







TABLE OF CONTENTS

Welcome/ Handbook Receipt Verification

3

Mission Statement/Vision/School Values

4

PBIS Initiative/Additional Ideas We Value

5-6

Registration/Enrollment

6-7

Attendance and Guidelines

7-12

Importance of Attendance/planned Absences/Responsibilities of the Parent/Responsibilities of the Student/Professional Appoints/Medical Appointments and Family Emergencies/Absentee Procedures and Guidelines/Unexcused Absences/Truancy Policy/Failure to Attend School/Eligibility on the Day of the Game/Late Arrival/Tardiness /Leaving School During the Day/Morning Drop-off Policy/Student Pick-up Policy/Dismissal Policy/Penalties and Notification Procedures

General Information about Enrollment

12-21

Policies and Procedures/Non-Discrimination Policy/Transfer/Homeschool Students/Confidentiality/Counseling Services/Cultural Advisor/Special Education Services/Telephone Calls/Library Rules/Observance of Religious Holidays/Birthdays/Holiday Events and Fun Day Activities/Bake Sale Policy/Protective Orders/Restraining Orders/Student Promotion/Surveys and Activities/”Opting Out” of Surveys and Activities/Communication/Parent-Teacher Meetings/Your Involvement as a Parent/Fundraising/Sales/School Dance Behavior/School Pictures/Arts and Activity Groups/ Student/Parent/Guardian Complaint Procedure /School Visitors/Summer School/Video Surveillance

Child Nutrition Programs

21-24

Academic Program Overview

24-27

School-Wide Rituals and Routines

27-32

Rules for Every Classroom/Procedures Vs. Rules/In Class/School Supply List/Pencils/Trash/General Rituals and Routines/ Agendas/Cellphones/School Supplies/Bathroom/Lunch/Teacher Duty Post/ End of the Day

Uniform Policy

32-34

Middle School Guidelines

34-35

Student Code of Conduct/ Discipline Procedures and Protocols

35-66

Teacher Authority and Student Discipline/Removal from Class/Disciplinary Process (APA/SMH/Etc.)/Bus Rules and Guidelines/Disruption of School/Tobacco and Tobacco Products/Drugs and Alcohol/Anti-Harassment Policy/Student Sexual Harassment/Laser Pointers/Out of School Suspensions/Search, Seizure, and Interrogations/Freedom from Bullying/Law Enforcement Agencies/ Protective Orders and Restraining Orders/ Safe and Unsafe Schools/Supervision of Students/Child Abuse Reporting and Programs/Gangs and Gangs Activity/Gun-free Schools Act

Student and Parent Rights

66-68

SMART Core Forms

69-70

Computer and Networks Student Use Agreement Form

71

SMART Core Curriculum and Graduation Requirements

72-74

NOTE: This handbook presents Covenant Keepers School District policies and procedures current at the time the handbook went to press. However, because all policies and procedures are subject to the continuing evaluation process, the District reserves the right to make revisions at any time and without prior notice.

To Parents/Guardians and Students:


Please read and familiarize yourself with the Student Code of Conduct, discipline due process procedures, transportation regulations, and other important information contained in your copy of the Covenant Keepers School District Parent/Student Handbook.
Your signatures below certify that you and your child received and read the Parent/Student Handbook from Covenant Keepers.
I urge you to get to know your school, its programs, activities, and schedule. We also encourage you to become an active participant in our school by getting involved through classes, clubs, and activities.
This handbook is an overview of our school goals, services, and rules. It is an essential reference book describing what we expect and how we do things. It will not answer all of your questions or all the things you need to know about CK, but we hope this handbook serves as a helpful introduction to CK. We advise you to keep this book to refer back to important information throughout the school year.
On behalf of the entire Covenant Keepers Family, best wishes for an outstanding school year.
Sincerely,
Dr. Valerie Tatum

Director/Superintendent

­_____________________________________________________________________________

Please sign this student/parent/guardian contract and return the contract to school.

As a parent/guardian, I accept responsibility for ensuring that my child obeys the rules, procedures, and/or regulations as they are written.
Parent’s/Guardian’s Signature________________________________ Date_______________
As a student in the Covenant Keepers School District, I accept responsibility for my behavior and agree to follow all rules and regulations that govern student behavior at Covenant Keepers.
Student’s Signature_________________________________________ Date_______________
PLEASE NOTE: THIS IS A SAMPLE OF THE HANDBOOK RECEIPT VERIFICATION.

EACH PARENT AND STUDENT WILL SIGN A COPY UPON RECEIVING HIS OR HER HANDBOOK. THESE WILL BE KEPT FOR DOCUMENTATION PURPOSES.

Vision and Mission Statements

The vision of Covenant Keepers is to help academically underserved students rise above their circumstances. As a result of a collaborative learning effort of faculty, staff, parents, students, and community members, students will strive for continual improvement and high school readiness.



Covenant Keepers’ mission is to change the trajectory of a student’s academic path through the development of higher-order thinking skills, peacemaking strategies, and leadership abilities within a culture of high expectations.
School Values:

The following six values are at the core of CK’s school culture and contribute to the school environment:



High Expectations

Covenant Keepers has high expectations for academic achievement and conduct that are clearly defined, measurable, and make no excuses based on students’ background. Students, parents, teachers, and staff create and reinforce a culture of achievement and support through a range of rewards and consequences for academic performance and behavior both inside and outside the classroom.

Choice and Commitment

Students, their parents, and the staff of Covenant Keepers choose to participate in this school. No one is assigned or forced to attend. Therefore, everyone choosing to be involved must make and uphold a commitment to the school and to each other and must be willing to put in the time and effort required to achieve success.

More Time

With an extended school day and year, students have more time in the classroom to acquire the academic knowledge and skills that prepare them for competitive colleges, as well as more opportunities to engage in diverse extracurricular experiences.

Focus on Results

Covenant Keepers focuses relentlessly on student and teacher performance. Just as there are no shortcuts, there are no exceptions. Students are expected to achieve a level of academic performance that will enable them to grow well beyond their current levels. Teachers are expected to utilize the high-yield strategies that support student success.

Citizenship

Covenant Keepers trains all students to become leaders; likewise, all of our staff is expected to model leadership qualities. Staff members who demonstrate necessary leadership potential are given responsibilities extending beyond a single classroom. Most importantly, students are given leadership development training and opportunities to practice leadership skills on a daily basis both inside and outside the classroom.







All individuals associated with Covenant Keepers Charter School are expected to
treat others just as they wish to be treated and display continuously courteous
manners and self-discipline. All individuals are expected to automatically interact
with others with respect and maturity. If all individuals do so, respect will automatically be reciprocated.
PBIS Initiative

Positive Behavioral Interventions and Supports (PBIS) was established by the U.S. Department of Education's Office of Special Education Programs (OSEP) to define, develop, implement, and evaluate a multi-tiered approach to Technical Assistance that improves the capacity of states, districts and schools to establish, scale-up and sustain the PBIS framework. PBIS is a proactive approach to establishing the behavioral supports and social culture and needed for all students in a school to achieve social, emotional and academic success. Attention is focused on creating and sustaining primary (school-wide), secondary (classroom), and tertiary (individual) systems of support that improve lifestyle results (personal, health, social, family, work, recreation) for all youth by making targeted misbehavior less effective, efficient, and relevant, and desired behavior more functional.
Additional Ideals We Promote As A Community of Scholars:
Self-Control

Self-control refers to how a person exerts control over his or her own responses so as to pursue goals and live up to standards. These responses include thoughts, emotions, impulses, performances, and other behaviors.


Social Intelligence

People who are high in social intelligence exhibit special capacities in regards to experiencing and strategizing about emotion. They are adept at perceiving emotions in relationships, and they display a keen understanding of their emotional relationships with others, as well as of the meanings of emotion in those relationships.


Integrity

Integrity, authenticity, and honesty capture a character trait in which people are true to themselves, accurately representing—privately and publicly—their internal states, intentions, and commitments. Such persons accept and take responsibility for their feelings and behaviors, owning them and reaping substantial benefits by doing so.


Persistence

Persistence is the quality of obstinately refusing to give up or let go. To achieve meaningful accomplishments, one must withstand setbacks. There are times when quitting is more prudent than persisting, but more often, it is the person who perseveres who is rewarded.


Parental Support

Covenant Keepers cannot provide a high-quality education without including the parent(s) of every student in the learning process. CK educators and parents cannot work in isolation of each other and without supporting each other. In order for learning to take place for every student, there must be a continuum of instruction that extends beyond the hours students are in school. By working together as trusted partners, parents and CK educators can create an educational experience for each student that allows learning to continue at home and beyond the classroom walls. 

Research states that…


  • When parents are involved, students tend to achieve at higher levels in school, regardless of socioeconomic status, ethnic/racial background, or parents’ education level.

  • The more extensive the parent involvement, the higher the student achievement.

  • When parents are involved in students’ education, those students generally have higher grades and test scores, better attendance, complete homework more consistently, and display much better behavior.

  • Students whose parents are involved in their lives have higher graduation rates and greater enrollment rates in postsecondary education.

  • In programs designed to involve parents in full partnerships, student achievement for disadvantaged children not only improves, but can also reach levels that are standard for middle-class children. Because of this overwhelming evidence, CK believes it is paramount to include parents in the learning process.


Positive results for students will come from changes in the

knowledge, skill, and behavior of their teachers and parents.
Upon enrollment, students and parents sign the Commitment to Excellence Contract on the following pages to improve the achievement of their child and the charter school community. Teachers also sign a commitment to excellence contract—a portion of which is found here.
Student Registration

Covenant Keepers is an open-enrollment public charter school of choice, which accepts students regardless of sex, race, aptitude, or previous school records. All students who apply prior to the application deadline are accepted for the following year if class size allows. If there are more applicants than seats available, the school holds a lottery of all students with the exception of siblings of current CK students who gain automatic acceptance if space permits. Students who are not accepted during the lottery will be placed on a waiting list in the order they were pulled during the lottery. If all available seats are not filled after the application deadline, students will be admitted on a first come, first serve basis. When all seats in a grade level have been filled, applications received after the deadline will be added to the waiting list in the order they are received.


All new students and their parent/guardian must take part in an orientation meeting with the school superintendent and/or assistant superintendent and other faculty members. New students will also take a computer-based test of math and literacy skills, which will help determine class placement and academic needs for the upcoming year. (moved from paragraph above) Parents and students must be willing to sign and accept the Commitment to Excellence Form.


Enrollment

To enroll in CK, a child must be a resident of Arkansas.


Students who enroll in CK from an accredited school after the school year has begun will be assigned to the grade they were attending, or to which they would have been assigned, in their previous school.

Prior to the child’s admission to CK charter school:



The parent, guardian, or other responsible person will furnish the child’s social security number. Alternatively and upon request, the district will assign the child a nine (9) digit number.

The parent/guardian will provide the district with one (1) of the following documents indicating the child’s age:



  • Birth Certificate

  • An attested baptismal certificate

  • Passport

  • United States military identification

  • Previous school records

  • Registrar Statement

  • An affidavit of the date and place of birth by the child’s parent or guardian

The parent or guardian will indicate on school registration forms whether the child has been expelled from school in any other school district or is currently involved in an expulsion proceeding. False information could prohibit the child from being assigned a seat at CK.

The child will be age-appropriately immunized from poliomyelitis, diphtheria, tetanus, pertussis, measles, rubella, and other diseases as designated by law or the State Board of Health, or have an exemption issued by the Arkansas State Department of Health. Proof of immunization will be by a certificate of a licensed physician or a public health department acknowledging the immunization.

Each new student will provide the most recent report card from his or her previous school to assure that the student is placed in the correct grade level.



Attendance and Guidelines

Importance of Attendance

The Arkansas Board of Education requires all students enrolled at Covenant Keepers to attend school regularly in accordance with the laws of the State. The success of Covenant Keepers' educational program is based on the daily presence of the students and requires continuity of instruction and classroom participation. In addition, the regular contact of students with one another in the classroom and their participation in well-planned instructional activities, under the guidance of their teacher, are vital to the success of the educational program. For these reasons, the administration, faculty and staff of Covenant Keepers will frequently talk about the importance of students being in class and on time. (Arkansas Laws 6-18-208-209; A.C.A. § 6-18-201 [b])



An absence from school, even for several days, does not excuse you from responsibilities in the classroom while you were out. If you have an absence, you will be given the same number of days that you were absent to make up missed work. Student will not receive makeup work until they return to school.
Planned Absences

If you are absent for school related reasons or for an anticipated or planned absence, make arrangements with your teacher(s) for assignments prior to your absence. At least one week before the planned absence, the parent should complete the planned form in the office (see Forms Section for Planned Absence Form).





Responsibilities of the Parent
The parent will:

•Ensure the child attends school daily and on time. Class begins at 7:45am.

•Notify the school of an absence by 12:00 PM on the day of the absence.

•Present documentation of the absence to the school within 48 hours of the absence.

•Contact the school administrator requesting a conference at the 3rd and 6th absence to discuss interventions and the consequences for more than 12 absences.

•Before the 12th absence, contact a school administrator for special arrangements to address the student’s absences.


Responsibilities of the Student
The student will:

•Attend school daily;

•Be on time for ALL CLASSES;

•Come to school prepared to learn;

•Follow all school policies/procedures/rules as outlined in the handbook.
Professional Appointments

If it is not possible to schedule professional appointments after school hours, you must bring a note to the office upon returning to school stating clearly the day and time you were seen. In addition, the following rules shall apply to this kind of dismissal during the school day.



  • Parent/guardian must come to the office to pick student up.

  • Parent/guardian must sign the check-out sheet in the office; when student returns to school, the parent/guardian must sign the student back in WITH A NOTE FROM THE PROFESSIONAL WITH WHOM STUDENT HAD AN APPOINTMENT.


Medical Appointments and Family Emergencies

Parents should call or send a note to the office to report the appointment/check out time as soon as possible. When possible, parents should avoid scheduling medical appointments during the school day. With regard to family emergencies involving serious illness, injury, or death, parents should call the Front Office as soon as possible. If this is not possible, the student should bring a note from home upon his/her return.


Absentee Procedures and Guidelines

  1. When a student is absent, the parent or guardian must call the school before noon on the day of the absence and state the reason for the absence.

  2. Upon returning to school, turning in a note from home/doctor, and receiving a re-admit slip from the office, the student will have one day for each day of absence to make up work missed.

  3. When a student has knowledge of a scheduled test and misses the day of that test, the student must make up the test on the first day back in class.

  4. Students who plan to be absent are to notify the office staff and their instructors before the absence. Any work due the date of the absence must be turned in prior to the absence; otherwise, it will be considered late and will be subject to penalty.

  5. Students who leave during the school day must have their parent/guardian check them out through the office. Students who leave without checking out will be considered truant and will be subject to disciplinary action.

  6. When a student returns to school from a professional appointment, verification from the doctor or dentist must be turned in to the office.

  7. In order to attend or participate in a school activity, students must be in attendance that full day. Extenuating circumstances will be handled by the administration. The parent or guardian should notify the school office in these situations.

  8. It is recommended that professional appointments be made during non-school hours.

  9. All long-term suspensions will count as unexcused absences and makeup work should be retrieved from the class Edmodo pages.

  10. On the sixth and twelfth absences, the parent/guardian will be notified that a referral to the Pulaski County Juvenile Court has been made in accordance with Act 1308, adopted by the Arkansas Legislature, March 1997.

  11. When a student who is 14 years or older has missed more than seven consecutive days without approval of the Director, the school will notify the Arkansas Department of Finance and Administration (DF&A). DF&A may suspend the student’s driver’s license until the student provides satisfactory evidence that he or she is attending school or has reached age 18.



Students are expected to be in attendance and on time in every class assigned when school is in session. School begins at 7:30 am and concludes at 3:15 pm. An attendance record will be maintained detailing each absence. All students left after 3:45 pm will need to enroll in our after school program here on campus. If parents do not comply, the appropriate authorities will be contacted.

When a student has six (6) total absences during a semester, the parents will be notified. At that point a meeting or discussion may be advised between the school and the family to discuss the impact of the absences. In the case of multiple absences due to illness, documentation from a physician supporting the absences may be required. In the case of an extended absence of two weeks or more, the school will communicate to the parents and student the conditions for making up work. If those conditions cannot be met, it may result in the student failing the class or being retained. We do regret that teachers will not be required to re-teach the class lesson missed.





Unexcused Absences

Include but are not limited to:



  1. Skipping or cutting classes. The School does not sanction any sort of “skip day.”

  2. Off campus without permission, even if missing lunch.

  3. Extending vacations. Extending any school-wide vacation or holiday period without a contract with the office.

  4. Failure to provide at least one week’s notice to request an excused planned absence.

  5. “Shadowing” at another school is unexcused. If students wish to “shadow,” they should schedule the visit during our school breaks.

According to Arkansas Department of Human Services regulations, any child who is not meeting compulsory school attendance requirements because his or her parent or custodian is failing or refusing to enforce these attendance requirements is educationally neglected. School staff is legally obligated to report such neglect to DHS. Covenant Keepers has established a policy where twelve (12) unexcused absences in a semester is grounds for reporting of educational neglect.



Truancy Policy

Truancy means absence from school during which the administration has not been notified of the absence by the parent or guardian. Habitual truancy means absence from school for 12 or more during a semester without notifying the administration. A student shall not be absent from school without parent or school authorities prior knowledge and consent. After arrival on campus, a student absent from his/her assigned station without permission from school authorities shall be considered as truant. A student who leaves campus without being signed out by a parent and/or legal guardian through the office is out of his/her designated area shall be considered truant. Therefore, it is imperative that students not leave campus unless he/she has followed procedure. Note: Truancy is a serious infraction, and it shall result in punishment. Reprimand to Expulsion. (Arkansas Code § 6-18-222[a] [2] - [5])



Failure to Attend School

Any student who fails to attend class at school (unexcused) on the day of a school sponsored activity is not eligible to participate or compete in any extracurricular activity scheduled after school hours. This also includes practice sessions.


Eligibility on the Day of the Game

In order for a student to be eligible on the day of a game or contest, he or she must have attended school that day. In addition, if a student misses class for the game or contest, he or she is responsible for getting all of his or her assignments and making them up on time according to policies.



Late Arrival/Tardiness

Any student who is late for class without an acceptable excuse shall be noted as tardy. A student is considered tardy if they are not in the classroom at the beginning of the class period. All students are expected to be on time to school and to arrive at all classes during the day on time. Should students arrive late to school, they are required to provide a note from their parents/guardian.



All students should check-in/check-out of the office when returning from an absence, arriving late, or leaving early.

Participation in activities: If a student does not arrive at school by 10:30 am, he/she may not participate in after-school extra-curricular activities on that day.

The school may grant exceptions to these procedures after consultation with teachers, counselors, and others who have knowledge of the circumstances.



Leaving School During the Day

Students leaving or checking out of school before the normal dismissal time by anyone is permitted to have on file prior consent by a parent. The note should give to the front office within 24 hours. The parent must report to the front office to discuss early dismissal with the front office. The front office will not accept telephone calls for early dismissal. Students who leave the building during the school day without approval will be regarded as truant. Without prior parent/ guardian authorization the school will not allow pick-up or release of a student. This student will receive disciplinary actions.



Morning Drop-Off Policy
School doors will open at 7:20.

Students dropped off before 7:20 will be unsupervised and not allowed to enter the building. The School is not responsible for students who are dropped off before the identified time at which schools doors are opened. Parents/guardians are expected to wait with their children until the school doors are opened, as the children will be unsupervised until this time. All students will be dropped off beneath the awning and enter the main office building. Upon entering the building, cell-phones will be given to a designated teacher and all students will go to the cafeteria. Breakfast will be held in the cafeteria from 7:20-7:40. Class starts promptly at 7:45.

Student Pick-Up Policy

Students being picked up by persons other than the parent or guardian must be picked up by a person who:



  1. Is 18 years of age or older

  2. Has a valid driver’s license placed in the student’s file

  3. Has written consent of the parent if the name is not specified on the student’s enrollment form as an individual authorized to pick up that student


Dismissal Policy

Student safety is the primary concern for Covenant Keepers dismissal policy. Only students who walk home or utilize public transportation should walk off campus at dismissal. The school is not responsible for students once they leave campus at dismissal. Parents are responsible for communicating with their students concerning after-school pick-up arrangements.


Students must stay in their last period class until released during dismissal times. Consequences will apply for non-compliance, including reprimand to expulsion.
Students may not loiter on the property of any neighboring businesses. Violators may be photographed or videotaped if trespassing on private property. Violations will be reported by neighbors, school personnel, or law enforcement. Consequences will apply for non-compliance, including reprimand to expulsion. Consequences will apply for non-compliance, including reprimand to expulsion. Criminal trespassing charges may apply.
Students are not allowed to remain on campus unsupervised after designated dismissal times. Any parents/guardians of a student who remains on campus unsupervised after dismissal time may be reported to local authorities.
Penalties and Notification Procedures

1. When a student has missed one-half (½) of the total number of absences permitted which is six (6) absences in any course during one semester, the school attendance secretary will notify the student’s parent/guardian of the number of absences. Notice will be via telephone contact by the end of the school day in which the absence occurred and sent via regular mail no later than the following school day.

2. Course credit will not be denied if appropriate documentation of the student’s absences has not been forwarded to the parent/guardian at the student’s address of record.

3. Course credit will be denied for each class in which a student has more than twelve (12) absences during one semester unless the Attendance Review Committee finds there are extenuating circumstances such that to deny credit would be unfair. In determining whether there are extenuating circumstances for an absence, the Attendance Review Committee will use the following guidelines:



  • All absences will be reviewed, with consideration given to special circumstances discussed in the Arkansas Education Code.

  • For a student transferring to CK after school begins, including a migrant student, only those absences after enrollment will be considered.

  • In reaching a consensus about a student’s absences, the committee will attempt to ensure that its decision is in the best interest of the student.

  • The committee will consider whether the absences were for reasons over which the student or parent could exercise control.

  • The committee will consider the acceptability and authenticity of documentation expressing reasons for the student’s absences.

  • The committee will consider the extent to which the student has completed all assignments, mastered the essential knowledge and skills, and maintained passing grades in the course or subject.

  • The student, parent, or other representative will be given an opportunity to present any information to the committee about the absences and to discuss ways to earn or regain credit. If credit is lost because of excessive absences, the Attendance Review Committee will decide how the student may regain credit. If the committee determines that there are no extenuating circumstances and that credit may not be regained, the student and/or parent may appeal the decision by filing a written request with the Director within 15 days of the last day of the semester. The appeal will then be placed on the agenda of the next regularly scheduled Board meeting. The Director or designee shall inform the student or parent of the date, time, and place of the meeting.

  • After the twelfth (12) absence in one semester, the parent/guardian will be notified that a referral to the Pulaski County Juvenile Court has been made in accordance with ACT 1308, adopted by the Arkansas Legislature, March 1997. The student’s parent, guardian, or person in loco parentis shall be subject to a civil penalty not to exceed five hundred dollars ($500) plus costs of court and reasonable fees assessed by the court.

General Information About Enrollment

Policies and Procedures

This section of the Student Handbook is provided so that students and their parents/guardians are knowledgeable of District policies and procedures that govern students during the educational process. Please note this document is not all-inclusive and many other policies and procedures are contained in other CK publications.


Non-Discrimination Policy

The commitment of the Covenant Keepers School District to the most fundamental principles of academic freedom, equality of opportunity and human dignity requires that decisions involving students and employees be based on individual merit and be free from discrimination in all its forms.


It is the policy of Covenant Keepers School District that there will be no discrimination because of race, color, religion, sex, age, national origin or handicap/disability in the placement, instruction and guidelines of pupils; the employment, assignment, training or promotion of personnel; the provision and maintenance of physical supplies and equipment; the development and implementation of the curriculum, including the activities program; and in all matters relating to the instruction, supervision, administration and Board policy development.
Transfer/Home School Students

Transfer students may include students from accredited, non-accredited, and home school environments. Any student transferring from a school accredited by the Department of Education to CK will be placed into the same grade he or she would have been in had the student remained at the former school. Transcripts will be required from the student’s previous school; these will be examined to confirm the assignment of credit. Transfer students may only enter CK if space is available.


Any student transferring from home school or a school that is not accredited by the Department of Education shall be evaluated by CK staff to determine the student’s appropriate grade placement. School authorities will use all available information in making the initial grade placement decision. The primary instrument used to assess these students will be NWEA. Age appropriateness will be a consideration in this decision.
Confidentiality

All individually collected records utilized for educational placement, including special education records, are maintained in the confidential folder separate from the student cumulative records. The records are maintained in a secure manner, which prevents unauthorized access.


CK will not use, display, release, or print a student’s social security number or any part of the number on any report, ID card, or any document that will be made available or released to the public without the express written consent of the student’s parent. This shall not apply to educational records that are transferred to or between the Department of Education or other public schools or government agencies as allowed by federal law, state law, or Department of Education rule
Counseling Services

Covenant Keepers is pleased to offer guidance services on site by referral. The guidance personnel can help with personal issues and concerns. To see the guidance personnel, please speak with an administrator for a referral. Parents may also call the main office to arrange an appointment. If the counselor is not available and you have a problem, make sure you speak with an administrator.



Cultural Advisor
Covenant Keepers also has a liaison on campus who provides interventions for students who have behavioral needs. Students who are referred to the Cultural Advisor are placed on a leadership education track, addressing the following areas:
-Decision Making
-Managing Your Emotions
-Communication
-Establishing Your Own Identity
-Moving Forward

In situations of student/teacher conflict, the Cultural Advisor acts as a mediator to help all parties understand expectations and challenges that may interfere with meeting expectations. The Cultural Advisor will also make home visits and hold parent conferences as deemed necessary. The Cultural Advisor also have the right to exercise consequences according to our student handbook.



Special Education Services

Special education students will have an IEP conference during the 1st semester of school. Teachers will be aware of the identified special education students and will receive Individualized Education Plans (IEPs) in a timely manner. IDEA and due process for all special education students will be followed.



Telephone Calls

Students may not be called from class to talk on the telephone during school hours, neither are they allowed to make outgoing calls except for in the cases of an emergency. As part of an effort to teach responsibility, students are not allowed to call home for forgotten items or questions about who is picking them up. Students must have written permission from an administrator stating a valid reason in order to use the phone between 7:20 am and 3:15 pm. The school does not have sufficient phone lines to accommodate students’ phone calls at the end of the school day.



All arrangements regarding after-school activities must be made before students leave home in the morning. Calls of an emergency nature, that may involve interruption of a class to deliver a child, must be directed to the Director for approval. WE ASK ALL STUDENTS TO PLEASE COME TO SCHOOL IN THE MORNING CLEARLY KNOWING THEIR AFTERNOON TRANSPORTATION ARRANGEMENTS. We also ask that parents please know whether or not their children are planning to stay for an after-school activity (students must sign up for all activities in advance, so parents should be informed about their student’s schedule).

Library Rules (also see school-wide rituals and routines)

English teachers will schedule their classes for regular visits to the school library. Before students are allowed to check out books, they will be instructed on library usage.



  1. Library books may only be kept for two (2) weeks at a time.

  2. Research materials (encyclopedias, CDs, textbooks etc.) may be kept for one week at a time.

  3. Students must turn library books in to designated librarian only.
    DO NOT TURN BOOKS IN TO TEACHERS OUTSIDE OF LIBRARY TIME. DO NOT LEAVE BOOKS IN CLASSROOMS OR LEAVE ON THE CHECKOUT DESK. IF BOOKS ARE NOT FOUND ANYWHERE IN THE SCHOOL AFTER THEY HAVE BEEN CHECKED OUT, THE STUDENT WHO CHECKED IT OUT WILL PAY THE ENTIRE REPLACEMENT COST.

    1. If books are kept out longer than designated times, student will receive an overdue notice.

    2. Student must sign for the book when they check in and when they bring it back.

    3. Student may only check out one (1) book at a time.


Observance of Religious Holidays

Any student shall be excused for the purpose of observing a religious holiday consistent with his/her creed or belief. If this holiday falls on a school day, you must bring notice to the school before the day(s) of the absence.


Birthdays

Birthday parties interfere with instructional time. Birthday parties will NOT be permitted at school. Parents are NOT allowed to bring other students food such as cupcakes, cake, or etc. due to the many food allergies. If the parent wishes to bring a gift for the whole class (every student must receive a gift) he/she may only bring non-edible items such as pens/pencils, stickers, erasers, etc. NO candy or food products will be allowed.


Holiday Events and Fun Day Activities

Holiday Events, Fun Day Activities, and other events that serve food will be permitted 30 minutes after the end of the last lunch period. Only 9 days will be allowed for events that serve food. The scheduled events for 2016-2017 school year are 5 days during standardized testing, Cinco de Mayo, and 2 days for after semester tests. Please contact Child Nutrition Director for further information regarding these scheduled activities.


Bake Sale Policy

Bake sales will not be permitted before or during meal times. Bake sales items that have nuts, tree nuts, or any nut products such as peanut butter must be labeled as containing nuts/made with nut products.


Protective Orders/Restraining Orders

It is the responsibility of the parent/guardian to notify the school in writing of any special court orders or directives in regard to student safety or sign-out procedures. The school will not be responsible for violations, if copies of court orders are not on file.




Student promotion and Retention, Pre K-12

Parents/guardians must be notified and given reasons for the probable retention of the student. This notification must include a good-faith effort to include the parent(s) guardian(s) in a parent-teacher conference and must be documented in writing (or attempts to encourage the parent’s participation). The documentation must include the date, persons involved, and results of the conference and must be placed on file.


If a student will reach age 11 in the third grade or age 13 in the fifth grade, he/she may be administratively assigned to the next grade.
Middle School, 6-8

  1. To be promoted from the sixth grade to the seventh grade, from the seventh grade to the eighth grade, or from the eighth grade to the ninth grade, a student must earn a passing grade or better in both English and mathematics, and in either science or social studies. Grades will reflect the degree to which the student has achieved the Common Core standards appropriate for the grade level.

  2. The parent(s)/guardian(s) of any student likely to be retained or required to attend summer school for promotion must be notified in writing of the student’s status no later than the end of the third nine weeks grading period

  3. A student who fails either English or mathematics and one other core curriculum course may be promoted to the next grade level if he/she earns a passing grade or above in summer school in either the English or mathematics course that was failed. Another option for earning credit for a failed course is through the credit-by-examination program (effective, school year 1999-2000). At the

discretion of school officials, the student may be required to retake the other failed course during the next school year instead of allowing an elective course.

  1. A student who fails both English (reading/writing workshop) and mathematics must attend the full-day summer school program and earn passing grades in order to be promoted or he/she must earn one credit through the credit-by-examination program.

  2. A student who fails three core curriculum courses is eligible for promotion only if he/she attends full-day summer school program and is able successfully to earn one course credit through the credit-by-examination program.

  3. A student who does not earn promotion the second year at a grade level in grades 6 and 7 may be administratively placed at the next grade level.

  4. A student who will be age 16 during grade 8 and who has not successfully completed the requirements for grade 8 may be administratively assigned to the 9th grade and/or assigned to an alternative education program.

  5. Any exception to these regulations will be the result of a collaborative decision involving the Administration, classroom teacher(s), parents/guardian(s), and the appropriate curriculum personnel. Such an exception must be based on multiple criteria, including the student’s norm-reference test scores, local and state criterion-referenced test scores, grades, age, extenuating circumstances, and the student’s probable success at the next level. An exception can be made for those students who can successfully earn credit for a failed course through the credit-by-examination program.


Surveys and Activities

Students will not be required to participate without parental consent in any survey, analysis, or evaluation – funded in whole or in part by the U.S. Department of Education – that concerns:



  1. Political affiliations or beliefs of the student or the student’s parent(s).

  2. Mental or psychological problems of the student or the student’s family.

  3. Sexual behavior or attitudes.

  4. Illegal, antisocial, self-incriminating or demeaning behavior.

  5. Critical appraisals of individuals with whom the student has a close family relationship.

  6. Relationships privileged under law, such as relationships with lawyers, physicians and ministers.

  7. Religious practices, affiliations, or beliefs of the student or parents.

  8. Income, except when the information is required by law and will be used to determine the student’s eligibility to participate in a special program or to receive financial assistance under such a program.

Parents will be able to inspect the survey or other instrument and any instructional materials used in connection with such a survey, analysis or evaluation.


Opting Out” of Surveys and Activities

Parents have a right to receive notice of and deny permission for their child’s participation in:



  1. Any survey concerning the private information listed above, regardless of funding.

  2. School activities involving the collection, disclosure, or use of personal information gathered from your child for the purpose of marketing or selling that information.

  3. Any non-emergency, invasive physical examination or screening required as a condition of attendance, administered and scheduled by the school in advance and not necessary to protect the immediate health and safety of the student. Exceptions are hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law.


Communication

Communication between parents and school staff is a key component of student success. Parents are responsible for notifying the school of any change of address, telephone number, or e-mail address. Parents may contact school staff by using several methods, including:



  • Calling a teacher. Teachers do not have extensions. All calls must be placed through the front office. The teacher will respond as soon as possible.

  • Sending an email to teachers. Teacher e-mail addresses are available at the front desk.

  • Checking a student’s progress and conduct viewing the E-school and logging into your child’s account.


Parent-Teacher Meetings

Parent-Teacher/Student Led Conferences are scheduled throughout the school year and should be utilized for effective communication. We understand that there are times when a more in-depth conference is needed; in these cases parents are requested to make appointments with the administration or their child’s teacher(s) prior to any conference. This will ensure the availability of the teachers. Without an appointment, teachers will not be called out of class to meet with parents.


Your Involvement as a Parent

A student’s education succeeds best when there is a strong partnership between home and school, a partnership that thrives on communication. Your involvement in this partnership may include:



  1. Encouraging your student to put a high priority on education and working with your student on a daily basis to make the most of the educational opportunities the school provides.

  2. Becoming familiar with all of your student’s school activities and academic programs, including special programs, offered in the school. Discuss with the teacher or Administration any questions you may have about the options and opportunities available to your student.

  3. Monitoring your student’s academic progress and contact teachers as needed.

  4. Attending scheduled conferences and requesting additional conferences as needed.

  5. Becoming a school volunteer or participating in campus parent organizations.


Fundraising

No person may solicit contributions or collect funds for any purpose from students or school personnel on school property, at school-sponsored events, or on school transportation unless he has the written permission of the school Administration. See school policy.


Sales

NO PERSON MAY DISPLAY, OFFER TO SELL, OR SELL ANY ITEM OR SERVICE TO STUDENTS OR SCHOOL PERSONNEL ON SCHOOL PROPERTY, AT SCHOOL-SPONSORED EVENTS, OR ON SCHOOL TRANSPORTATION UNLESS HE/SHE HAS THE WRITTEN PERMISSION OF ADMINISTRATION
Advertising may be permitted if it is for approved school-related activities. Such activities may include school newspapers, yearbooks, and other fundraising projects. Advertising material that promotes the use of alcohol and tobacco is strictly prohibited.

School Dance Behavior

Periodically, school-sponsored dances are approved for students to attend

1. Guests will be expected to adhere to the established CKCS standards in appearance and behavior.

2. Any student attending the activity that is not behaving in an appropriate manner, as interpreted by school personnel and/or chaperones, will be asked to leave the premises.

3. If a student leaves the dance or activity he/she will not be allowed to return.

4. Students will not smoke or drink alcohol at dances or activities at anytime.

5. No loitering will be allowed around the outside of the building.

6. Students will abide by all school rules at school-sponsored dances.


School Pictures

A school-contracted photographer will photograph students at the school sometime during the year. Students may purchase a partial package or an entire package of photos.


Arts and Activity Groups Procedure

The Covenant Keepers philosophy concerning performing arts in education is that the total learning experience involves practice, performance, and evaluation. A student is expected to be evaluated on both practices and performance. Students and parents should be aware of possible conflicts with other activities, both within and out of the school system. The following guidelines of student responsibility to performing arts and activity groups are outlined:


Performing groups have responsibilities in and away from the school, during and after regular school hours, and student members of such groups must adhere to all organizational rules and policies. Students are expected to attend rehearsals and performances of the school organization of which they are a member. Participation and service in the performing group outside of the classroom will be a determining factor of the grade. Any student who is absent from a scheduled required rehearsal or performance may have his/her semester grade lowered one letter grade because of unexcused absence per performance. The following conditions constitute reasons for an excused absence for a required rehearsal or performance:

  1. Out-of-town trip with family provided prior approval is obtained from activity director, and five-day prior notice is given to the school in writing.

  2. Family emergency.

  3. Illness (Director should be notified prior to required rehearsal or performance).

  4. Any conflicts of school activities which have been previously resolved with Director and Director

The Director will determine whether or not an activity is a required rehearsal or performance. The initial responsibility for a review of the policy is that of the student. If an acceptable solution is not reached during a meeting of the student and the activity director, the Director will be informed of the need to review the request. The Director will meet with the concerned student and the activity director (instructor) to obtain needed information. A decision by the Director concerning resolution of disagreement will be provided to all interested parties.


Student/Parent/Guardian Complaint Procedure 

In a school community our size there are bound to be areas in which we are not all of one mind. We all have different opinions on a whole range of issues. When a matter is significant enough, we need to communicate our feelings and thoughts. The question is how this communication can most effectively take place.


The CKCS parent grievance policy directs that students or parents who have a “complaint of a wrong or an injustice allegedly suffered (by them shall make a) sincere attempt to resolve any complaints by means of a conference between the concerned parties.” In practice, this means that parents would talk to a coach or teacher before seeing the Director. They would talk to the Director before going to the Director. They would talk to the Director before going to the School Board. And finally, if necessary, it means they would talk to the board before going through any other measures.
If a parent or student has an issue that needs to be addressed, we ask that the above chain of communication be used. If there is no satisfaction at the first level, then it is the parent's right to take it to the next level and so on. We hope that most problems which arise might be resolved at the first level of communication; however, we also understand that not every issue is that easily solved. That is why we have this policy in place.
The welfare of our children is of concern not only to parents, but to our school staff and board members, as well. Though we cannot promise you complete satisfaction in every matter that comes to our attention, we do promise that we will listen to your concerns and make our best effort to resolve them. Any appointments to speak with school staff about a complaint should be arranged through the school office.
The following procedures will be followed when addressing complaints related to, discrimination based on race, national origin, religion, handicap, age or gender, and sexual harassment:

1. Report the alleged incident to Mrs. Hill within 48 hours of the incident.

2. The complaint will be investigated by the appropriate individuals and the individual bringing the complaint will be advised of the outcome of the investigation within ten (10) days.

3. If the individual bringing the complaint is not satisfied with the school’s resolution, he/she may appeal to the Director of School. The appeal must be made in writing within ten days from receipt of the decision.

4. If the individual is not satisfied with the Director’s resolution of the complaint, he/she may appeal to the CK School Board. The CKCS Board decision is Final.

All other complaints will follow the discipline appeals procedure in this handbook.


School Visitors

Visitors for educational purposes are welcome at the school. Visitors must sign in with the front office and present a valid photo ID upon arrival. Parents must also check in at the front office.


Covenant Keepers may take the following actions whenever there is a school visitor:

  • Require the visitor to display his or her driver’s license or another form of identification issued by a governmental entity containing the person’s photograph.

  • Verify whether the visitor is a sex offender registered with the computerized central database maintained by the Department of Public Safety or any other database accessible by the school.

Any visitor identified as a sex offender shall be escorted by school personnel at all times during a school visit and shall have access only to common areas of the campus.




Summer School

Students required to attend summer school will be in attendance for three to six weeks during the summer. Students will be required to attend summer at the cost of the parent at other school districts. The school will not be responsible for any summer fees. If students do not attend summer school for failed course(s), the child could possibly be retained upon returning to school.




Homework Policy

Covenant Keepers views homework as an important component of teaching and learning. It should be viewed as an extension of classroom learning and employed for the practice of new skills or the exploration of new concepts.

All homework is to be:


  • Directly related to the curriculum and current objectives being covered in the classroom

  • Explained in terms of process and expectations

  • Reasonable and manageable in terms of managing other assignments

  • Designed to reinforce skill development

  • Assessed for completion and accuracy

Assignment of credit for homework completion is left to the discretion of the teacher. When points are assigned, teachers allocate point values based on complexity and effort required. Teachers are encouraged to use homework as a prescriptive tool for individual students who need additional skills practice, but may also assign homework class-wide to expose students to new concepts.
Video Surveillance

  1. The board has a responsibility to maintain discipline, protect the safety, security, and welfare of its students, staff, and visitors while at the same time safeguarding district facilities, vehicles, and equipment. As part of fulfilling this responsibility, the board authorizes the use of video/audio surveillance cameras in any district building, on district property, and in district buses and vehicles. Video recorder placements shall be based on the presumption and belief that students, staff, and visitors have no reasonable expectation of privacy in areas or at events that occur in plain view of other students, staff, or visitors.

B.        Signs shall be posted on campus buildings and in district vehicles to notify students, staff, and visitors that video cameras may be in use. Parents and students shall also be notified through the student handbook that cameras may be in use in school buildings, on school grounds and in school vehicles. Students will be held responsible for any violations of school discipline rules caught by the cameras.

C.        The district shall retain copies of video recordings for a minimum of two (2) weeks before they are erased which may be accomplished by either deletion or copying over with a new recording. Parents wishing to view a video recording need to be aware that it may not be available after the two week period unless the video contains evidence of misconduct.

D.        Video recordings shall be considered student education records and any release or viewing of such records shall be in accordance with current law. Videos containing evidence of a violation of student conduct rules and/or state or federal law shall be retained until the issue of the misconduct has been settled.1

E.         Students who vandalize, damage, disable, or render inoperable surveillance cameras and equipment shall be subject to appropriate disciplinary action and referral to appropriate law enforcement authorities.

 

Notes:    While 34 CFR 99.3 exempts records of law enforcement units (which for the purposes of this policy would include SROs, 34 CFR 99.8(b) effectively negates that exemption in relation to this policy with the following language.



(2) Records of a law enforcement unit does not mean--

    (i) Records created by a law enforcement unit for a law enforcement purpose that are maintained by a component of the educational agency or institution other than the law enforcement unit; or

    (ii) Records created and maintained by a law enforcement unit exclusively for a non-law enforcement purpose, such as a disciplinary action or proceeding conducted by the educational agency or institution.

The issues involved in parental rights to viewing videos are complicated, but the Family Policy Compliance Office (FPCO) of the Family Educational and Right Act (FERPA), has recently simplified the matter. A video of, for example, a fight between two (or even several) students in which other students happen to have been incidentally included in the background of the video generates the following viewing conditions.

a.    Either or both of the students’ parents may view the video without first having to receive permission from the other student’s parent(s). None of the parents of the “incidental” students have to give their permission for the viewing of the video by the “involved” students’ parents.

b.    If a student’s parent lives beyond a reasonable distance to physically come to view the video, CK may mail the video to a “receiving” school near to the parent, where the parent may view the video and then the receiving school will mail the video back to our district. The personnel at the receiving school should not view the video, but merely arrange for the parent to view it by himself/herself.

c.    The district is not obligated to give a copy of the video to the parent or their lawyer.

d.    The rights of the parents transfer to the students once the student turns 18.

e.    Once the video has been viewed by the parties requesting to view it, the law does not require CK to keep the video.

 Legal References: 20 USC 1232(g), 34 CFR 99.3, 4, 5, 7, 8, 10, 12.70
Child Nutrition Programs

Covenant Keepers Charter School’s Child Nutrition Department participates in the National School Lunch Program and the School Breakfast Program. The Child Nutrition Programs provide nutritious meals with a variety of choices for all students. School meals contribute to better nutrition for students. Research has shown that there is a crucial relationship between nutrition and health, and nutrition and learning. When a student’s health, nutrition, and exercise needs are met, they have the cognitive energy to learn and achieve. Sound nutrition and adequate physical activity are linked to academic achievement, self-esteem, mental health and school attendance – all leading to stronger student performance. The CK Child Nutrition Program is committed to creating health-promoting meals that support sound nutrition, and high academic achievement. We therefore, endorse our students’ participation in school meal programs and the implementation of the School Meal Initiative for Healthy Children and the American Dietary Guidelines.


Meal Planning

The Traditional Food-Based Menu Planning system is used for CK. This plan requires specific food group components in specific amounts for specific age groups. It has been the plan that most schools have used since the inception of the National School Lunch Program in 1946 and the School Breakfast Program in 1966. The goal of the Traditional Food-Based System is to provide each student over time 1/3 of the Recommended Dietary Allowances (RDA) for lunch and ¼ of the key nutrients for breakfast. These goals are obtained through meal patterns for lunch and breakfast as listed below.


Lunch Meal Pattern

Meat/Meat Alternate – 2 oz. per student

Grains/Breads – 8 servings per week or a minimum of 1 serving per day

Vegetables/Fruits – ½ cup fruit, ¾ cup vegetable serving per day

Milk – 8 fluid oz. of milk as a beverage


Breakfast Meal Pattern

Meat/Meat Alternate and/or Grains/Breads

Meat/Meat Alternate, 1 oz.

OR Two servings of Grains/Breads – Equivalent to a 2 oz. serving

OR One serving of each

Meat/meat alternate,

Juice/Fruit/Vegetable

Milk


Juice/Fruit/Vegetable – 1 cup

Milk – 8 oz. fluid milk as a beverage OR on cereal OR both


Eligibility for Free or Reduced Price Meals
New Student Eligibility

New enrollees to Covenant Keepers Charter School are not eligible to participate in the school meal program under free or reduced status until an application is approved and eligibility determined. Therefore, cash payment is required daily for any school meal until an application is approved and eligibility determined. A notification letter will be provided.


Returning Students

All students who were enrolled in Covenant Keepers Charter School as of the last day of school for the prior school year (June 2016) are eligible to participate in the school meal program at last school year’s eligibility status for 30 days (August 2016). The prior year’s eligibility status can be used for the first thirty calendar days of school or until a new meal application is received and processed. A notification letter will be provided upon completion of processing.


Special Dietary Needs

A parent requesting a special diet for a student must submit a request from a licensed medical doctor. The request will not be honored upon parental request without medical authorization and documentation. The completed form can be submitted to the Nurse’s Office/Child Nutrition Director’s Office.


Instructions for Special Diet Prescription Form

Food & Nutrition Services (FNS) will make modifications and substitutions to the regular school meals for a student with a disability that restricts his/her diet. The Special Diet Prescription Form must be completed and signed by the appropriate party before the school cafeteria can provide any modifications or substitutions. The completed form must be sent back to the school cafeteria to be put on file. The school cafeteria staff will then prepare the special meal along with the other meals served daily.

FNS will try to accommodate special dietary needs for students without a disability. However, USDA regulations state that the school is not required to serve special meals to all children with diet restrictions. Such determinations are made on a case-by-case basis by the FNS, and must be supported by the same Special Diet Prescription Form signed by a MEDICAL AUTHORITY. In addition, children with religious/ethnic dietary needs must also fill out this form and it must be signed by PARENT/GUARDIAN.
Below are the 3 categories for requiring special meals and the required signatures for each category.

1.) Disabilities: Physician Signature Required Orthopedic, visual, speech/swallowing problems, emotional illness, food anaphylaxis (severe food allergy), physical/mental impairment, cancer, heart disease, PKU, celiac disease.

2.) Non-Disabled/Special Dietary Needs: Medical Authority Signature Required Food intolerances, non-anaphylaxis food allergy, diabetes, obesity, and high cholesterol.

3.) Religious/Ethnic Dietary Needs: Parent/Guardian Signature Required Religious beliefs, vegetarians, and vegans. For further information, including definitions of disabilities, other special dietary needs, and school responsibilities, please contact the FNS Dietitian.


The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program.
Free and Reduced Application Processing

All students will be provided a Free and Reduced Meal Application on the day of registration. Households shall complete ONE application for the entire household and return it by one student family member. In order to be considered for eligibility, a new application must be received each school year. Parents/guardians are encouraged to complete applications while on site during student registration.

Applications not completed on site during student registration should be returned to the school site on the second day of school or by September 1, 2016. Applications received after September 3, 2016 will be processed and eligibility determined. However, the date listed above is to expedite timeliness in processing. An eligibility notification letter will be sent home with one of the students.
Breakfast

Breakfast will be served in the cafeteria before first period. Studies have shown that school breakfast has a positive impact on children’s learning ability. Students have higher math and reading scores. They focus better in the classroom and are less likely to have behavior problems. They also perform better on standardized tests. School breakfast has health benefits as well. Students eat a wide variety of foods and also consume more milk and fruits. They are less likely to visit the school nurse and be absent from school.


Offer vs. Serve During Meals

Offer versus Serve (OVS) allows students to decline a certain number of food items in the meal being offered. The goal is to minimize plate waste and allow student choice. For lunch, students must be offered all five required food items: one serving each of Meat/Meat Alternate, Milk, Grains/Breads; and two servings of Vegetables/Fruits. Students have the option to decline components offered. Students must choose three of the five options. The student must select either ½ cup of fruit or vegetable. Condiments and desserts are not considered a component. There is not a reduction in the cost-per-plate of a reduced or full-price student meal as a result of OVS.


Packed Lunches

Students may bring lunch from home as long as it is healthy. “Healthy” means that students’ lunches from home must be consistent with the USDA food guidelines. Soda, sugary drinks, chips, and candy are not allowed. The school is not able to keep lunches cold, warm, or heat lunches. A sandwich, piece of fruit, and bottled water is a suggested packed lunch for students. Bringing a meal to a child is only permitted during lunchtime. Due to food allergy concerns, students cannot bring food from home to share with other students. Parents/Guardians will NOT be able to bring food for children other than their own during the lunch period. If parents bring in outside lunch for their child, they will need to eat with their child in the cafeteria.


Policy Regarding Food in School Setting

During the declared school day students may not have access to Foods of Minimal Nutritional Value (FMNV) and other competitive items anytime, anywhere on school premises until 30 minutes after the end of the last lunch period. FMNV cannot be served or sold in the cafeteria. Only 9 days will be allowed for food events that occur in school. This would include classroom parties, holiday events, fun days, benchmark testing parties, or any event that has food served that does not meet the NSBP and NSLP guidelines.



Academic Program Overview

The academic program of Covenant Keepers is designed to challenge every student no matter what level they are currently performing at. While students may enter Covenant Keepers functioning below grade level, the school is prepared for the challenge of equipping students with the knowledge, skills, and scholarly habits necessary for success in high school.

Upon enrolling, students are immediately assessed to address students’ deficiencies in math and literacy. At the beginning of each instructional unit in math and literacy, students are given a pre-test, and at the end of each unit, students are given a post-test. The pre-test allows teachers to see student abilities on the standards for the upcoming unit, and allows teachers to plan as necessary based on the test results. Post-tests are used to assess students. 
Throughout their time at CK, students are remediated or given interventions in math and literacy, providing them with sufficient time to “fill in any knowledge gaps” that may exist in their academic skills or knowledge.

Our teams study authoritative research on instructional methods, incorporating High Yield Strategies and content-related practices to bring tried and true methods into our classrooms.



GANAG—Developed by Dr. Jane Pollock, this lesson-planning schema is an updated version of Madeline Hunter’s Master Teaching schema.

GANAG has changed the way that Covenant Keepers teachers plan for instruction, compelling the student to be more engaged and active in their own learning. Because all teachers use GANAG structure, students know that the expectations do not change from teacher to teacher.

· Interactive Notebooks—is a tool for students to process information. Teachers provide new information in class in the form of anchor charts, pictures, charts, notes, videos, etc. which are documented on the right side of the student notebook, and the student reflects on the information, applying their knowledge through activities or questioning on the left side/facing page of the notebook.

· Anchor Charts—teachers create these in real-time with the students to reveal procedural and declarative knowledge in a visual way that is appealing and relevant to students.

· Show What You Know—Are assessments we use to target student weaknesses within a curricular module, which allows teachers to intervene as necessary. As the teacher records and analyzes the assessment data for the week, he or she determines whether students need additional interventions or a different whole-class approach to the skill.

· Plus Time—is a one-hour session devoted to Tier 2 math and literacy interventions four days per week. Students are grouped based on their specific needs as determined by NWEA quarterly assessments and classroom assessments. Conversations take place during PLC data meetings every two weeks to determine needs during Plus Time. Professional Development sessions are held regularly to inspire creative approaches to meet those needs.

· Skills Navigator—a Tier II intervention, evaluates where students are on a given Common Core-aligned skill and then provides direct links to thousands of curated online educational resources to help remediate the student in that skill area. This system is recognized by the National Center for Intense Intervention as a progress-monitoring tool. These can be accessed at any time, even at the student’s home.

The school’s curriculum for math and literacy, Engageny and Expeditionary Learning, is based upon the Common Core State Standards. Covenant Keepers also adheres to the science and social studies state standards with age-appropriate curriculum at each grade level. Students in need of remediation as evidenced through standardized testing will be given an Academic Improvement Plan to meet those remediation needs. Students who are working at or beyond grade level will be given the opportunity to participate in enrichment classes.


Grading Policy

All classes at Covenant Keepers Charter School will follow the scale below for assigning letter grades for quarter and semester work. Individual teachers will establish the grading policies and procedures for their classes, and their grades will correspond to this scale.


A-----Superior 90 – 100%
B-----Above Average 80 – 89%
C-----Average 70 – 79%
D-----Below Average 60 – 69%
F-----Failing 0 – 59%
Teachers are prohibited from giving points for anything other than academic assignments that assess educational objectives/learning outcomes.
Interim Reports

Interim reports are one of the instruments used to report possible or pending failure to students and parents or guardians. Unsatisfactory work must be reported to the student and parent or guardian at the earliest possible time or a failing grade cannot be given at the end of a nine‐week grading period. Teachers are encouraged to report the progress of all students during the fifth week of the grading period;

however, interim reports are required for all students whose grades would be a “D” or “F” during the fifth week of the grading period.

Parents are encouraged to continually check to monitor progress or regression of their student’s grades and homework assignments. eSchool is a password-protected, web-based student information system that gives parents and students access to real-time information including grades and attendance. Assignments for the current week will be updated on the school’s website (ckcharter.org) by 8:00 a.m. on Monday. Faculty will update grades by 5:15 p.m. on Monday. By using a password, parents and students are able to log on to their individual account from any location where internet access is available. If a parent does not have internet access at home, they are welcome to come to the school and utilize the computer in the parent center.


Standardized Tests

At Covenant Keepers Charter School, standardized tests fulfill an important function in the assessment of each student’s academic performance. Standardized test (i.e. state assessments and End of Course Exams) are used on a statewide basis as a measure of student performance. Students at Covenant Keepers are exposed to formal examination conduct, procedure and technique. Consequently, the school has in place a “Code of Conduct” pertaining to examinations:



  1. Students are to remain silent during all examinations unless directed otherwise by the supervising teacher.

  2. Absent students will be allowed to make up standardized tests during a given period.

  3. If a student becomes ill while taking a standardized test and is unable to complete the testing session, he/she will not be allowed to return later to complete that section of the test.

  4. Under no circumstances are students permitted to distract other students during an examination.

  5. Students are not to consume food or drink during the examination.

  6. Students must bring appropriate equipment for each exam and are not to borrow equipment during examinations.

  7. Students are expected to wear school uniform in all examinations.

  8. Students are not to be late for examinations and will NOT be permitted to leave early.

  9. Students who are absent from any examination are required to present themselves to the front office immediately upon their return to school. The front office will notify the Test Coordinator who will insure the student is tested during the make up testing period.


State Assessment and Academic Improvement Policy

State assessments will be delivered at each grade level and will be based directly on the Common Core State Standards. Students will take the required assessment in early spring.

Students in grades 6, 7 and 8 are required to take state assessments and demonstrate that they have acquired the grade-level academics proficiency. For students who do not show proficiency, Covenant Keepers will develop an Academic Improvement Plan (AIP) for each student.

The AIP is developed by appropriate teacher and/or other school personnel knowledgeable about the student’s performance. An analysis of the student’s strengths and deficiencies based on test data and other student records will be considered in the development of the AIP. The plan shall be signed by the appropriate school administrator and the parent/guardian. Student improvement on the AIP will be tracked through assessments not limited to ACT Aspire classroom/interim assessments, NWEA, Show-What-You-Know classroom assessments, etc.


Quarterly exams

ACT Aspire interim assessments will be used as a quarterly exam in the areas of math, ELA, and science. ACT Aspire classroom assessments will also be used frequently to assess student achievement according to standards in Math and Literacy.




MAP Testing:

Students will take the NWEA Measures of Academic Progress (MAP) assessment series each fall, winter, and spring. Students will be tested in Reading and Mathematics. This test is a norm-referenced test which enables us to compare our students to students across the country, particularly to other students across the area. The MAP assessment will be administered in the fall, in the middle of the year and finally in the spring to determine each student’s academic growth over the course of the year.
Parent Communication

CK believes that parental involvement is a critical component of a child’s success at school. CK encourages parents and guardians to communicate often with teachers and administrators in order to stay informed about their child’s progress, school events, and school news. Parents are also encouraged to communicate with the school if they have any questions or concerns. Families and students are provided the email address of all teachers and staff.


Teachers will communicate with the parents of each student during the school year to discuss the student’s academic progress. Teachers will have more frequent communication with the parents of students not performing at the level of expectancy for their grade.
Parent-teacher conferences are encouraged and may be requested by parents or guardians when they feel they need to discuss their child’s progress with his/her teacher. Parents should not expect teachers to be available during the school day unless they have scheduled a meeting time.
The school will set aside time during the year for mandatory parent-teacher conferences centered around academic progress and will coincide with the distribution of report cards. These conference nights are just one way a teacher will use to communicate with parents and guardians about the academic progress of their child. If a parent is unable to attend on the conference, the parent should call or email the teacher to schedule an alternative meeting.

The school will also hold monthly parent-teacher “Eagle Chats” for the purpose of communicating academic progress.


School-Wide Rituals and Routines
Rules for Every Classroom:

  1. Be in your assigned seat and ready to work BEFORE class begins.

  2. Bring all assigned materials to class.

  3. Keep your hands, feet, books and objects to yourself.

  4. Do not engage in behavior that keeps the classroom from functioning.

  5. Follow directions the first time they are given.

  6. No food or drink allowed in the building except in designated areas and times.

  7. No gum or sunflower seeds allowed anywhere on school property

  8. Raise your hand and wait to be called on before talking.

  9. Note passing disrupts the class and is not allowed.



Substitute teachers, part-time teachers, mentors, and tutors have the same authority and rights as the regular classroom teachers.
School-Wide Rules

Classroom Expectations:
-Raise your hand to be acknowledged by the teacher and listen politely.
-Come to class prepared.
-Ask questions for clarification.
-Be positive participant in the learning environment.
-Be respectful to others.

Gym Expectations:
-Use gym equipment properly with adult permission and supervision.
-Be responsible for your belongings.
-Line up when prompted.
-Dressing rooms are for P.E. use only.
-Be respectful to others.

Cafeteria Expectations:
-Line up quietly to get your tray.
-Use your inside voice.
-Clean up around your area before you leave the cafeteria.
-Outside food is for your enjoyment only.
-Be respectful to others.

Outside Expectations:
-Use equipment properly and return promptly.
-Practice the motto of “safety first”.
-Keep hands and feet to yourself.
-Line up when prompted.
-Be respectful to others.

Restroom Expectations:
-Flush the toilet every time.
-Wash your hands while singing the ABCs.
-Throw your paper towels and hygienic items in the trashcan.
-If you see a problem, please report it to a teacher.
-Be respectful to others.

Hallways Expectations:
-Be mindful of noise during transitions.
-Remain with your class at all times.
-Stay to the right of the hallway.

-Keep hands and feet to yourself.


-Be respectful to others.

Dismissal Expectations:
-Use your inside voice.
-Listen attentively.
-Stay with your class.
-Practice the motto of “safety first”.

-Be respectful to others.



Safety First” Definition:
-Walk instead of run.
-Keep hands and feet to yourself
-Objects should be used for their intended purpose.
-Be aware of your surroundings.
-Horseplaying can lead to fights.


Procedures Vs. Rules

Classroom procedures tell students how things are done: entering the classroom, beginning work, transitions between activities, heading papers, turning in work, sharpening pencils, disposing of trash, finding make-up work, moving into groups, asking questions, and dismissal from class to name a few.


Classroom rules establish the teacher’s expectations for student behavior and the consequences for infractions. Rules tell students what their limits are. A teacher’s rules are clearly stated, explained, and posted.

Teachers include rules and procedures in their course expectations letter/syllabus so parents and students are aware of them. Teachers also prepare several “new student packets” that contain handouts explaining class procedures, rules, course expectation letters, and other items necessary for success in your class. Teachers will keep several packets in their file cabinet all year long. Parents and students should sign a form indicating they have received a course expectations letter and they are aware of all requirements of the class, and these forms should be kept in the teacher’s documentation binder.


In Class

All interactive notebooks must:

Be in the form of a spiral notebook

Have all pages numbered by students (walk them through this for consistency!)

Have a teacher version of that day’s INB (Paper or Digital) for students to view
Each class starts with identifying their goal for the day, rating their understanding of the goal, and an APK. It is the teacher’s discretions to take a grade on APKs.
APKs should be projected (best) or printed (good). Students should be trained from day one to collect their Interactive Notebook, look up at the APKs, and begin working silently with no prompting.
Each classroom should have a board set up with the following information daily:


Goals

The “I Can” statement that students will aim to achieve for that lesson. Students rate their understanding of the goal before the lesson begins.

APK

Access Prior Knowledge: Engage the students in the lesson you are about to present

New Information

Direct instruction from the teacher


Apply

Students demonstrate understanding of the goal

Generalize

Students revisit the goal and reassess their understanding

Homework can be projected or written on the board at the end of class. All homework assignments will reinforce what students have learned during the lesson or will be introduced to in the next lesson.


School Supply List for the 2016-2017 Year

6th
-1 2-inch binder

-Fully Mesh Backpack with a zipper


(7) Wide Rule 1-Subject Spiral Notebook (No Composition)
-1 agenda book (purchased at school)

(5) 2-Pocket Portfolio with 3-Hole Fastener


1 Packet of Wide Rule Filler Notebook Paper
1 pencil pouch
24 pencils
12 pens

3 Packs of Post-it Notes (assorted colors/sizes)

2 Packs of Highlighters

(2) Pack of Scotch Tape

(2) 6-Pack of Elmer's Glue Sticks

(2) Pack of Note Cards (with lines)

Pack of markers

Pack of colored pencils

1 Sharpie

1 pack of copy paper

1 packet graph paper
1 bottle of hand sanitizer
1 roll of duct tape
1 box of Kleenex

Bud, Not Buddy, Christopher Paul Curtis (2nd 9 wks)

Frightful’s Mountain, Jean Craighead George (4th 9 wks)


7th
1 2-inch binder

Fully Mesh Backpack

(7) Wide Rule 1-Subject Spiral Notebook (No Composition)

(5) 2-Pocket Portfolio with 3-Hole Fastener

1 Packet of Wide Rule Filler Notebook Paper
1 pencil pouch
24 pencils
12 pens

Pack of Post-it Notes (assorted colors/sizes)

Pack of Highlighters

(2) Pack of Scotch Tape

(2) Pack of Elmer's Glue Sticks

(2) Pack of Note Cards (with lines)


Pack of markers

Pack of colored pencils

1 Sharpie

1 pack of copy paper

1 packet graph paper
1 bottle of hand sanitizer
1 roll of duct tape
1 box of Kleenex

Lyddie, Katherine Patterson



8th
1 2-inch binder

Fully Mesh Backpack

(7) Wide Rule 1-Subject Spiral Notebook (No Composition)

(5) 2-Pocket Portfolio with 3-Hole Fastener

1 Packet of Wide Rule Filler Notebook Paper
1 pencil pouch
24 pencils
12 pens

Pack of Post-it Notes (assorted colors/sizes)

Pack of Highlighters

(2) Pack of Scotch Tape

(2) Pack of Elmer’s Glue Sticks

(2) Pack of Note Cards (with lines)

Pack of markers

Pack of colored pencils

1 Sharpie

1 pack of copy paper

1 packet graph paper
1 bottle of hand sanitizer
1 roll of duct tape
1 box of Kleenex

A Midsummer Night’s Dream, William Shakespeare

The Omnivore’s Dilemma: The Secrets Behind What You Eat, Michael Pollan (Young Readers’ Edition)


Parents are expected to replenish supplies as needed throughout the year.



Pencils
If a student’s pencil becomes dull or the lead breaks during class, the student is to silently raise the pencil in the air to indicate that a replacement is needed or it needs to be sharpened. If students have mechanical pencils, they must bring their own lead. Lead will not be supplied.
When pencils are not actively in use, they should be resting on the desk. No tapping, beating, twirling, chewing, or launching pencils.

No personal pencil sharpeners will be allowed.


Distributing and collecting pens will follow the same procedure.

Trash
STUDENTS CANNOT GET UP TO THROW AWAY TRASH! Teachers will develop a creative way for students to dispose of trash during class. If a teacher prefers, trash cans can be placed in strategic areas in the room, so that students are able to throw away trash without leaving their seat. Time should be allotted at the end of each class for cleaning up the classroom.
General Ritual and Routines – Academic Success!

Students may not leave their learning area unless given permission to do so.

Students must raise their hands and wait to be called on to speak in all classrooms.

All teachers have a procedure in place for passing in items/papers.

No staff member should yell at the students. No cursing/”shut up”/arguing with the students.

Class ends with an exit ticket/generalization and rating their understanding. Teachers use these to check for understanding.


Agenda Books are MANDATORY Daily!!

During each class period, students are to write down the homework assignment verbatim from the board or paste in the assignment from the teacher. Before class is over, the teacher must sign the agenda to indicate that it was written down correctly and completely.


Cellphones

A teacher will collect cell phones on duty inside the front door of the office building each morning. Phones will be placed in a container inside a file cabinet. They will be given to students when they are picked up at the end of the day or dismissed to ride the bus home. Tardy students will turn their phone in at the office.


School Supplies

The school will provide parents with a supply list at the beginning of the school year. This supply list will also be available on the CK website. Students should come prepared each day with all necessary items. A school bookstore will also be available to purchase various school supplies. Parents should be responsible for replenishing supplies as needed. All supplies designated as communal on the list will be stored, inventoried and distributed as needed.



Bathroom Breaks

Students will be allowed to go to the bathroom during designated times. Students cannot go to the restroom outside of the designated times unless they have a pass. If a student has a medical issue and needs to use the bathroom more frequently, a doctor’s note must be on file with the school nurse.


Lunch

Students travel to their next class before lunch, drop off their binders, then travel to lunch with their teacher. Student must be trained to get their trays, eat, and sit quietly. Students will be able to use the restroom and use the water fountain during their break.

Near the end of lunch break, students will line up at the sound of the horn in their designated area. A final three whistles will alert students they are ready to move into the building.

6th Grade- blue back stairway
7th Grade- blue back stairway
8th Grade- go through the front stairwell

Teacher Duty Posts

Teacher’s posts will be posted in the War Room. These may change as needed. Each time students move to and from lunch or to the cafeteria for pick-up, students MUST be escorted by the teacher whose class they just left. No class will be sent out unescorted or grouped in with another class. Teachers and Champ should always remain with their class. Students should NEVER leave the line without assigned teacher’s permission.
End of the Day: Pick-up Procedures

With the exception of bus riders, all students will be escorted to the gym for dismissal. Walkers will be dismissed when students arrive at the gym. Students will sit quietly their grade in their assigned location. Parents will drive through the alley to the awning to pick up their child.



Uniform Policy
Uniform and Personal Appearance

Covenant Keepers has a uniform to help create a safe and orderly environment, instill discipline, and eliminate the competition and distractions caused by varied dress styles. You will be expected to arrive in dress code every day. Please cooperate, display modesty and neatness, and take pride in these clean, neat and attractive uniforms. We rely on your common sense and your parents’ and/or guardians’ support in helping maintain this dress code. Students will purchase uniform shirts through Covenant Keepers. The student will purchase all other items from the retailer of their choice. In the event any student is out of uniform, parent/guardians will be called to rectify uniform issues. No exceptions!


PLEASE TAKE THE PROPER STEPS TO ENSURE THAT YOU ALWAYS HAVE A CLEAN UNIFORM SHIRT AND KHAKIS AVAILABLE. AN UNCLEAN SHIRT OR KHAKIS IS NOT A VALID EXCUSE FOR COMING TO SCHOOL OUT OF UNIFORM. PROPER PLANNING AND APPROPRIATE ACTIONS WILL AVOID SUCH SITUATIONS.
Warm weather uniform (July-October, April-June, or as determined by the weather- date will be announced):

6th/7th: Red CK polo shirt, tucked in, or red CK t-shirt

8th: Navy CK polo shirt, tucked in, or navy CK t-shirt

All students: khaki pants, shorts or capris


any kind of buckled belt (no canvas)
any closed-toe shoes

If an undershirt is needed: (Students can wear a white, red or navy long sleeve shirt under uniform shirt.



Cool weather uniform (November-March, or as determined by the weather- date will be announced):

6th/7th: Red CK polo shirt, tucked in, or red CK t-shirt



8th: Navy CK polo shirt, tucked in, or navy CK t-shirt
OPTION: CK hoodies and CK sweatshirts can be worn over the uniform, or a solid red/navy jacket.
All students: Khaki pants; (no shorts or capris)
Any kind of buckled belt (no canvas)
Any closed-toe shoes

If a student wants to wear a jacket/sweater in the building, it must be solid red/navy, and must be worn over the uniform and unzipped. Jackets with graphics, logos, emblems, patterns (polka dots/stripes/etc.) or made of denim will not be allowed.
Uniform Top

  1. Uniform shirts must be purchased from school and worn daily.

  2. White long sleeve shirt may be worn under polo with the cool weather uniform.

Sleeves may not be rolled or banded. No colorful long sleeve shirts will be permitted.

  1. Polo shirts must be completely tucked in at all times.

  2. A belt must be worn at all times. NO CLOTH/CANVAS BELTS ALLOWED. No offensive images or text allowed.

  3. Students may be rewarded with CK t-shirts of varying designs. Those students may wear these shirts on any day of their choosing.

  4. Students who choose not to wear their CK uniform shirt for any reason will have a parent contacted and will receive demerits.


Pants

Students must wear khaki pants.

  1. Pleated pants, flat front pants or Capri pants.

  2. Pleated shorts or flat front shorts.

  3. No skinny khakis, joggers, stretchy pants, etc.

  4. Pants/shorts waist must rest no lower than the hip bone.

  5. Shorts (NO CARGO) length will be to the knee cap.

  6. Clothing may not be rolled or banded.

  7. Pants/shorts must fit properly.

  8. Pants may not be BAGGY

  9. Pants may not be SAGGING.

  10. Belts must fit properly and not hang down when buckled. No canvas belts.

  11. Pants with large pockets are prohibited.


Outerwear

  1. Hats, caps, bandannas and other headgear may not be worn in the building.

  2. The only outerwear that may be worn inside the classroom is a Covenant Keepers jacket or hoodie. Coats and jackets must be left in their advisory.


Footwear

  1. High heels, sandals, flip-flops, and slippers are not allowed.

  2. Tennis shoes can be worn daily.

  3. Laces must be kept tied, and shoes must be kept on.

  4. No shoe polish allowed in school.

  5. Socks must be worn at all times.

  6. No house shoes allowed.

  7. Girls may wear navy or white tights instead of socks.

  8. Rain boots may be worn to school on inclement weather days; however they must be removed and replaced with appropriate shoes once the student enters the building.


Miscellaneous

1. Ladies are allowed to wear moderate jewelry. All earrings must be quarter size or smaller. Nose, eye, tongue, lip, or belly rings will have to be removed. NO EXCEPTIONS


2. Bracelets must not cause a distraction during class. -------bangles should not be worn.
3. All necklaces must be worn inside the collar of the student's polo or t-shirt.
4. Gentlemen are not allowed to wear earrings or any other visible piercings.

5. Hairstyles/color that creates a distraction will not be allowed. Administration will use their judgment in determining what is distracting.



Physical Education

All students at CK are required to take physical education unless a doctor’s statement is on file in the front office, recommending that the student be excused from this activity.


Upon written requests from a doctor, a student may be excused from physical education activities on a temporary basis due to illness or injury.

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